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• Actively participate in work plan
  development with the entire project team.
• Jointly, with Senior Management Team,
  coordinate program implementation, including effective provision of
  administrative and logistic support to district, health facility,
  community based and other field activities.
• Work closely with the Project technical
  teams, and the Finance/Administration team, to plan for and implement
  detailed and efficient operational support to project supported districts,
  health sub districts and health facilities. This includes but is not
  limited to: logistics support for on-site and off-site project supported
  activities (e.g., outreach camps, laboratory sample transportation hub
  network activities), and procurement support to both central office and
  cluster teams.
• Participate in the development of monthly,
  quarterly and annual reports.

• Manage the procurement of goods and
  services for project operations and ensure compliance with USAID regulations,
  URC-CHS policies and GoU regulations and laws.
• Work closely with the Deputy Chief of
  Party (DCOP) to ensure that all supplies required for project
  implementation are purchased on time to avoid stock outs in line with
  USAID and Internal URC rules & regulations
• Ensure that competitive procurements are
  conducted and properly documented as required.
• Establish and implement a monitoring
  system that ensures prices paid for goods and services are in line with
  local market prices.

• Front desk management – including
  courteous and professional arrangement of the reception area at all times,
  timely attendance to visitors, conference/meeting rooms management and
  scheduling for meetings with internal staff and visitors, etc;
• Professional, courteous and timely
  attendance to the switchboard and incoming calls.
• System to receive, sort and distribute
  mails in a timely manner;
• Dispatch of documents in an organized and
  effective manner, including securing an audit trail for all dispatches.

• The jobholder will manage the leasing and
  maintenance of offices and residences used by the project, both in Jinja
  and in the districts regions. This includes determination of project needs
  for offices and residences, identification of multiple choices for
  selection, engagement of appropriate project staff in visiting potential
  sites, management process of evaluation and selection, and negotiation of
  leases.
• Ensure that facilities are properly
  maintained to ensure safety of staff and visitors by engaging high
  Environmental Health and Safety standards – this will include ensuring
  that all offices comply with GoU Environment and Health Safety laws and
  regulations.
• Ensure that home office staff are
  appropriately involved in reviewing and finalizing leases.
• Ensure lease renewals are processed on
  time.

• Regularly monitor the number of vehicles
  required by project staff for daily operations and procure or lease
  additional vehicles as appropriate;
• Ensure project-owned vehicles are properly
  licensed, insured, maintained and repaired;
• Manage the selection and utilization of
  third party transportation providers used by project staff;
• Work closely with the DCOP, Director
  Finance & Administration and Cluster Coordinators, establish and
  employ a system to manage the utilization of a mix of project owned and
  private transportation services that ensures project needs are met in a
  timely and cost-effective manner;
• Ensure staff, eligible visitors and
  consultants arriving in Uganda are met at the airport and transported to
  their initial destination safely.

• Organize security training, promote the
  development of a security management system for the program, be able to
  take full charge of the organization and facilitation of preparing the
  Safety and Security Management Plan (SSMP);
• Provide logistic support, elaborate and
  guide the security strategy of the program as directed by the COP – this
  includes during emergencies, disasters, evacuations, etc;
• Closely work with the COP and senior
  management to create business continuity plans and establish a line of
  succession for delegating authority in the office in the case of sudden
  evacuation and/ or disaster – including oversight of disaster recovery
  activities as required.

• Ensure all inventory and project assets
  are insured in accordance with URC policies;
• Ensure all procured inventory is
  accurately captured and updated on the inventory tracker;
• Ensure implementation of project marking
  and branding plans on all assets and inventory, which will be engraved and
  identified with unique numbers;
• Follow up on lost/missing and damaged
  assets, keep accurate and up to date documentation of such losses/damages
  for reporting and follow up with the client;
• Ensure separating project staff have
  surrendered all project assets, updating the inventory tracker
  appropriately.
• Monitor the usage of expendable supplies
  (toners/stationery, etc) ensuring that these are expended judiciously and
  avoiding any stock-outs.
• Any other duties consistent with this Job
  Description, as assigned by the immediate supervisor and/ or the Chief of
  Party.

• The applicants for the USAID RHITES-EC
  Operations Manager job opportunity must hold a Bachelor’s Degree in
  business administration (Master’s Degree preferred), in Business,
  Management, Finance, Administration, or other related field
• At least ten years’ experience working in
  a business environment with demonstrated operational experience and with
  six years at high level of responsibility and integrity
• Knowledge and/or experience with public
  health programs in developing countries is desirable
• Proven track record successfully
  supervising several staff
• Demonstrated ability to work in teams
• Ability to multi-task in a high-paced
  environment
• Excellent interpersonal and written
  communication skills, particularly as related to report development
• Proficiency with MS Office Suite, with
  excellent MS Word and Excel skills

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