The Ugandan Jobline

• Ensure that all staff understand the
  Procurement and Logistics SOPs and ensure that both are fully implemented
  within the operations
• Actively participate in the preparation of
  the program budget
• Build and maintain good relationships with
  all partners and potential donors in the area of operation
• Take all necessary measures to motivate
  staff and build strong team spirit at all levels
• Mentor and supervise support staff to
  improve quality and efficiency of administrative matters
• Make monthly monitoring and report to
  actively contribute to the narrative contractual, financial and other
  specific reports
• Endeavors to ensure that a strong and
  functional participatory management system is in place and that the image
  of AIRD in the country is consistent with AIRD’s mission, vision and
  values and protects AIRD’s interests and assets
• Maintains regular and transparent
  communication with CPD and CMT in a spirit of shared successes and joint
  problem solving
• Direct, mediate, support and lead all
  matters relating to the garage
• Update, organize and define the objectives
  of staff in the garage by defining the responsibilities according to the
  activity level of the garage
• Take appropriate actions to improve
  workshop performance in accordance with the expected results and available
  means
• Implement and monitor workshop repair and
  maintenance activities
• Ensure, during repair service, that a log
  book is updated every journey, is kept in each vehicle and is regularly
  scrutinized for accuracy and legibility. This includes verifying if all
  service periods are reflected on the log book
• Efficiently organize and be transparent in
  the procurement of spare parts in the sub delegation
• Ensure that the garage management
  procedures and those of the management of spare parts are properly
  implemented at all levels
• Oversee the distribution and management of
  the fuel for the vehicles and generators
• Recommending service intervals for each
  vehicle
• Tasked with the maintenance is carried out
  timely, with due regard for the safety of all concerned and the operations
  expected by the client
• Ensure that all the garage’s operating
  costs connected to the vehicles are correctly and timely budgeted,
  accounted for and reported appropriately in accordance with project
  guidelines.
• That the vehicles managed in the garage
  move only with official permission, and only with persons authorized by
  management. That vehicle movement is controlled to produce effective and
  timely delivery of services to the client and beneficiaries
• Ensure that road license on all vehicles
  is renewed timely, and that updated documents are carried in each vehicle
• That third party insurance is affected
  timely, and that documents are maintained in each vehicle
• That drivers comply with the laws of the
  country they are operating in at all times, and at all times act with
  courtesy, good manners and appropriate respect
• Ensure fuel for each vehicle is monitored,
  recorded and accurate reports submitted timely as required
• Make sure that drivers are properly
  informed of any new legislation, local bye-laws, project guidelines and
  other information relevant to their duties timely and effectively
• Ensure that drivers and driver’s
  assistants are regularly assessed and mentored in their duties, health and
  behavior, and that recommendation are made to management without delay
• Ensure that management of the warehouse
  and its items are monitored and properly distributed
• Ensure the management of the fuel is
  monitored and properly accounted for
• Ensure that management is made aware of
  any issues that partner may have communicated with regard to the operation
  of AIRD in the country, so that timely action may be taken
• Ensuring that the Country Program Director
  and/or the OIC have timely & accurate information regarding the
  operation
• Oversee the operations of the garage,
  fuel, and warehouses

• The applicant should have attended
  accredited training in technical mechanics or a similar field
• A minimum of five years of managerial or
  supervisory experience required
• Good working knowledge of warehouses and
  fuel systems
• Proficiency with computers including
  Microsoft Word, Excel, and Power point required
• Willingness to travel as necessary, work
  the required schedule, work at different locations as required
• Strong analytical, communication and
  problem solving skills is necessary along with capacity to identify and
  articulate potential problems and provide possible solutions in concise
  and clear manner
• Previous experience in working with
  international development partners, international nongovernmental
  organization (INGOs) and donors (in particular UNHCR experience) is an
  asset
• Knowledge of program management
• Knowledge of donor groups and/or issues
  related to the program area
• The applicant must be conversant in French
  and English (written and spoken)

• Behave Ethically: Understand
  ethical behaviour and practices, and ensure that own and the behaviour of
  others is consistent with these standards and aligns with the values of
  the organization
• Build Relationships: Establish
  and maintain positive working relationships both internally and
  externally, to achieve the goals of the organization
• Communicate Effectively: Speak,
  listen and write clearly using appropriate and effective communication
  tools and techniques
• Creativity/Innovation: Develop
  new and unique ways to improve operations of the organization and to
  create new opportunities
• Foster Teamwork: Work
  cooperatively and effectively with others to set goals, resolve problems,
  and make decisions that enhance organizational effectiveness
• Leadership Positively:
  Influence others to achieve results that are in the best interest of the
  organization
• Decision making: Assess
  situations to determine the importance, urgency and risks, and make clear
  decisions which are timely and in the best interests of the
  organization      as authorized
• Organizing: Set priorities,
  develop a work schedule, deploy the right resources and monitor progress
  towards goals
• Plan: Determine strategies to
  move the organization forward, set goals, create and implement actions
  plans, and evaluate the process and results
• Ensuring value for money i.e.
  program/project monitoring
• Ability to work under hardship environment
  and with minimum supervision

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