Operations Manager and Chief Mechanic Career Jobs – African Initiatives for Relief and Development (AIRD)

Organisation: African
Initiatives for Relief and Development (AIRD)
Duty Station: Uganda
Reports to: Country Program
Director (CPD)
About US:
African Initiatives for Relief and Development (AIRD) is a
non-governmental, non-political, non-religious and non-profit making
organization with the main aim of protecting and seeking durable solutions for
Refugees and IDPs in Africa in partnership with UNHCR the UN refugee agency.
Job Summary: The Operations
Manager and Chief Mechanic will manage the logistics (fuel, fleet, warehouse,
workshop) and supply chain operations of the country program office including
any construction that may be taking place within the Program. The incumbent
will create and oversee the implementation of tools utilized in the field with
the aim of enhancing operational effectiveness. Identification of field
operational solutions that will improve productivity is also part of his responsibilities.
The incumbent also oversees the implementation of best practices in the field
that are likely to make the overall supply chain of the firm more efficient.
Key Duties and
Responsibilities:  
  • Ensure that all staff understand the
    Procurement and Logistics SOPs and ensure that both are fully implemented
    within the operations
  • Actively participate in the preparation of
    the program budget
  • Build and maintain good relationships with
    all partners and potential donors in the area of operation
  • Take all necessary measures to motivate
    staff and build strong team spirit at all levels
  • Mentor and supervise support staff to
    improve quality and efficiency of administrative matters
  • Make monthly monitoring and report to
    actively contribute to the narrative contractual, financial and other
    specific reports
  • Endeavors to ensure that a strong and
    functional participatory management system is in place and that the image
    of AIRD in the country is consistent with AIRD’s mission, vision and
    values and protects AIRD’s interests and assets
  • Maintains regular and transparent
    communication with CPD and CMT in a spirit of shared successes and joint
    problem solving
  • Direct, mediate, support and lead all
    matters relating to the garage
  • Update, organize and define the objectives
    of staff in the garage by defining the responsibilities according to the
    activity level of the garage
  • Take appropriate actions to improve
    workshop performance in accordance with the expected results and available
    means
  • Implement and monitor workshop repair and
    maintenance activities
  • Ensure, during repair service, that a log
    book is updated every journey, is kept in each vehicle and is regularly
    scrutinized for accuracy and legibility. This includes verifying if all
    service periods are reflected on the log book
  • Efficiently organize and be transparent in
    the procurement of spare parts in the sub delegation
  • Ensure that the garage management
    procedures and those of the management of spare parts are properly
    implemented at all levels
  • Oversee the distribution and management of
    the fuel for the vehicles and generators
  • Recommending service intervals for each
    vehicle
  • Tasked with the maintenance is carried out
    timely, with due regard for the safety of all concerned and the operations
    expected by the client
  • Ensure that all the garage’s operating
    costs connected to the vehicles are correctly and timely budgeted,
    accounted for and reported appropriately in accordance with project
    guidelines.
  • That the vehicles managed in the garage
    move only with official permission, and only with persons authorized by
    management. That vehicle movement is controlled to produce effective and
    timely delivery of services to the client and beneficiaries
  • Ensure that road license on all vehicles
    is renewed timely, and that updated documents are carried in each vehicle
  • That third party insurance is affected
    timely, and that documents are maintained in each vehicle
  • That drivers comply with the laws of the
    country they are operating in at all times, and at all times act with
    courtesy, good manners and appropriate respect
  • Ensure fuel for each vehicle is monitored,
    recorded and accurate reports submitted timely as required
  • Make sure that drivers are properly
    informed of any new legislation, local bye-laws, project guidelines and
    other information relevant to their duties timely and effectively
  • Ensure that drivers and driver’s
    assistants are regularly assessed and mentored in their duties, health and
    behavior, and that recommendation are made to management without delay
  • Ensure that management of the warehouse
    and its items are monitored and properly distributed
  • Ensure the management of the fuel is
    monitored and properly accounted for
  • Ensure that management is made aware of
    any issues that partner may have communicated with regard to the operation
    of AIRD in the country, so that timely action may be taken
  • Ensuring that the Country Program Director
    and/or the OIC have timely & accurate information regarding the
    operation
  • Oversee the operations of the garage,
    fuel, and warehouses
Qualifications, Skills and Experience: 
  • The applicant should have attended
    accredited training in technical mechanics or a similar field
  • A minimum of five years of managerial or
    supervisory experience required
  • Good working knowledge of warehouses and
    fuel systems
  • Proficiency with computers including
    Microsoft Word, Excel, and Power point required
  • Willingness to travel as necessary, work
    the required schedule, work at different locations as required
  • Strong analytical, communication and
    problem solving skills is necessary along with capacity to identify and
    articulate potential problems and provide possible solutions in concise
    and clear manner
  • Previous experience in working with
    international development partners, international nongovernmental
    organization (INGOs) and donors (in particular UNHCR experience) is an
    asset
  • Knowledge of program management
  • Knowledge of donor groups and/or issues
    related to the program area
  • The applicant must be conversant in French
    and English (written and spoken)
Personal Characteristics:
  • Behave Ethically: Understand
    ethical behaviour and practices, and ensure that own and the behaviour of
    others is consistent with these standards and aligns with the values of
    the organization
  • Build Relationships: Establish
    and maintain positive working relationships both internally and
    externally, to achieve the goals of the organization
  • Communicate Effectively: Speak,
    listen and write clearly using appropriate and effective communication
    tools and techniques
  • Creativity/Innovation: Develop
    new and unique ways to improve operations of the organization and to
    create new opportunities
  • Foster Teamwork: Work
    cooperatively and effectively with others to set goals, resolve problems,
    and make decisions that enhance organizational effectiveness
  • Leadership Positively:
    Influence others to achieve results that are in the best interest of the
    organization
  • Decision making: Assess
    situations to determine the importance, urgency and risks, and make clear
    decisions which are timely and in the best interests of the
    organization      as authorized
  • Organizing: Set priorities,
    develop a work schedule, deploy the right resources and monitor progress
    towards goals
  • Plan: Determine strategies to
    move the organization forward, set goals, create and implement actions
    plans, and evaluate the process and results
  • Ensuring value for money i.e.
    program/project monitoring
  • Ability to work under hardship environment
    and with minimum supervision
How to Apply:
All suitably qualified and interested candidates should send an
application letter stating qualifications and experience, and their suitability
together with latest updated C.V. by email to hr@airdinternational.org with the
subject line “Application for Operations Manager post”
Deadline: 20th February, 2017
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