The Ugandan Jobline

• Ensure that all of the paperwork that
  should be in an employee’s file is there, for instance that each member of
  staff has a job description, contract, annual review etc; and that all of
  the paperwork is current and updated as required
• Take the initiative to report to the
  appropriate Head of Department, in the case of missing paperwork, and
  providing support for compiling the relevant documentation
• Ensure that all automatic actions /
  routines are carried out according to the schedule set by the HR Manager
  (e.g. end-of-probation appraisals, contract renewals, recurrent training
  etc)
• Maintains HR MIS up to date & ensures
  information in MIS is also updated as needed

• Compile and review staff overtime,
  absenteeism and clock in and out records to ensure that there is accurate
  computation of salaries as defined and agreed in service / employment
  contracts
• Regularly monitor and review that all
  overtime requests in the HRMIS are appropriately reviewed by the managers
  / approvers and approved to enable HR compile the adjustments on the
  payroll PLUS other deductions. E g Loan deductions, and other allowable
  deductions are made
• Work in close liaison with finance and the
  respective line managers checking the master roll to ensure that all
  workers salary complaints are addressed in a timely manner and that all
  workers have been communicated on the progress / conclusion of their
  grievances.
• Maintain an up to-date HR payroll
  database, and ensure that employee bio-data, and pay information are
  regularly, updated in the HR software system in order to ensure accurate
  payments.
• Provide the finance department with
  regular updates, changes and any adjustments of pay information necessary
  for journal adjustments.
• Ensure timely processing of Local service
  tax, performance bonus, cola payments and all required documentation
• Prepare, analyse and carryout monthly
  payrolls adjustments for Care staff and contract, in line with information
  submitted from the HRM and Finance department
• Follow up and compile attendance records,
  time sheets and other relevant information for Care staff and contract
  staff, timely preparation and execution of payroll adjustments and payments

• Coordinate health awareness training, make
  available health information, stress management information, etc; taking
  responsibility for liaising with procurement to ensure the provision of
  condoms
• Ensure regular updates to Care’s staff of
  on key policies such as Catastrophic Illness Fund and others and always
  seek for staff opinions on how best such funds can be accessed by them and
  pick feedback on any policies that are in place but staff are not
  benefiting from them and yet they should
• Take lead in organizing parties,
  celebrations, cards and gifts keep track of staff anniversaries with CARE
  (# of years of employment), birthdays, key events or successes that we
  want to celebrate. Proactively consider the needs of staff, listening to
  concerns with compassion and empathy, and taking appropriate action where
  possible; identifying themes and presenting recommendations for action to
  Senior Management
• Implement and monitor the routines and
  procedures that proactively provide staff with support at key times (on
  arrival, bereavement, and maternity/paternity. If staff is terminated due
  to restructuring or end of project, etc)
• Proactively managing the health and
  wellbeing of staff (including identifying and monitoring healthcare
  service providers, encouraging preventative action, monitoring sickness
  absence and dealing with problems etc)

• Regularly update the CO competency based
  staff development strategy through ongoing analysis / mapping of existing
  in house competencies versus required competencies, with recommendations
  to SMT on required actions (e.g. Staff training, hiring, learning agendas,
  etc))
• Participate in supporting Care Uganda in
  identifying existing talent and to develop and implement personal
  development plans that are aligned with the CO competency framework
• Participate in supporting Care Uganda
  implement a CO wide Gender Action Learning process that will help CO grow
  its competency and capacity in addressing GED at the work floor
• Support CO to identify key learning themes
  relevant for staff broadly, over and beyond the individual development
  plans; Support CO with resource acquisition and management for such
  learning plans;

• Support hiring managers to develop jds and
  profiles that are aligned with the CO competency framework and always
  reflect GED (quality control over JD and profile development before
  advertisement is put out)
• Coordinate job evaluation committee and
  ensures it is reviewing and grading new jds or jds that have undergone
  significant changes. Documents all decisions of Job Evaluation Committee
• Coordinate participatory, objective,
  competency based recruitment processes that result in the selection of the
  most competent staff for the job (again taking GED into consideration at
  all times during selection)
• Regularly update and oversees
  implementation of the CO orientation package
• Supports hiring managers to deliver
  quality and relevant orientations, well adapted to the requirements of the
  job
• Ensure that new staff are fully aware of
  the expectations of their role and are provided with the support, training
  and information that they need to function effectively

• Coordinate and oversee process of setting
  annual targets for all staff & reports delays or problems to SMT while
  providing support to staff and managers who need it
• Coordinate and oversee process of
  conducting Mid Term Reviews of performance reports delays or problems to
  SMT while providing support to staff and managers who need it
• Coordinate and oversee process of
  conducting end of year final performance appraisals and reports delays or
  problems to SMT while providing support to staff and managers who need it
• Coordinate and oversee process of
  obtaining multi rater feedback as part of the APAA process and whenever
  managers are faced with performance problems with their direct reports
• Participate in ongoing assessments in gaps
  in the implementation of the Performance Appraisal System and organization
  of training’s and capacity building events to bridge these gaps (self,
  with support from SMT, from RMU, external consultants, etc)
• Ensure GED is reflected in staff annual
  performance objectives and progress in promoting GED is assessed during
  meetings and end of year appraisals, in a manner and to an extent
  appropriate to the position

• Liaise with accountable managers to keep
  them informed of the progress of staff on compassionate or sickness
  absence, and encouraging appropriate support but also ensure that all
  required documents are submitted by the staff e.g. the bed rests requests
  by the docs
• Ensuring that the leave requests are being
  approved by the various and monitor that staff are not taking leave in
  excess of their entailment’s , any excess leaves taken or un authorized
  leaves are recovered
• Supporting the finance team in ensuring
  that the PARS are entered in the system and approved by the various
  managers in time. Send reminders on behalf of finance to staff who have
  not completed the time sheets.
• Timely sharing of monthly leave status / company
  liability report is printed and shared with Finance for purposes of
  reconciliation
• Entering approved staff leave requests
  into the database along with absence information; producing a monthly
  report highlighting any discrepancies

• Ensure that all paperwork required by
  health service providers is accurately completed, updated as appropriate
  and submitted in a timely manner
• Coordinate quarterly sensitization and
  review meetings with the service provider for medical and GPA to ensure
  they are still providing to the expected standards
• Liaise and work with Medical Insurance
  service provider to ensure that all Care Uganda staff and registered
  dependents are duly insured, and that medical cards are promptly issued
  for both staff and nominated dependents, and that they are able to access
  medical care
• Keenly review the performance of the
  service provider to ensure that they are performing to the standards
  expected and ensure that the service provider is informed in time of any
  departures from the CARE plus quarterly utilization reports staff their
  statements are share
• Monitor staff views on the quality of
  service so that areas for improvement are addressed and resolved
• Review supplier invoices to ensure that
  charges to Care Uganda are correct and accurate in line with contracts and
  agreements.

Related Jobs