Fresher UN Admin Jobs – Operations Assistant at Food and Agriculture Organization of the United Nations (FAO)

Job Title:       Operations Assistant
Organisation: Food and
Agriculture Organization of the United Nations (FAO)
Duty Station: Kampala,
Reports to: FAO
Vacancy Announcement Number:
About US:
The Food and Agriculture Organization of the United Nations (FAO) has a
global mandate to improve nutrition, increase agricultural productivity, raise
the standard of living in rural populations and contribute to global economic’
growth. Achieving food security for all is at the heart of FAO’s efforts – to
make sure people have regular access to enough high-quality food to lead
active, healthy lives.
About SPGS III Project:
The Sawlog Production Grant Scheme Phase III is a joint initiative
between the Government of Uganda and the European Union whose primary objective
is to encourage private sector investment in commercial timber plantations
through provision of grants and technical support. It aims at increasing the
incomes of the rural population through commercial tree planting by small,
medium and large scale planters and local communities, while at the same time
helping to mitigate climate change effects through intensive afforestation.
Job Summary:  The Operations Assistant will perform a
variety of routine administrative and operational tasks in support of the FAO
Uganda office activities. In particular, the incumbent will provide support in
the formulation and implementation of the assigned projects at country office
Key Duties and
  • Initiate and follow up on a broad variety
    of administrative and operational actions necessary for the timely
    implementation of project/programmes especially in relation to budget
    monitoring and financial reporting.
  • The Operations Officer will review and
    forward for approval fund advance requests, follow up on accountability
    and review accuracy and appropriateness of the accountability submitted
    related to the delegated projects.
  • Establish proper mechanisms for tracking
    budget performances for the assigned project budgets.
  • Prepare financial reports for the assigned
    projects both for the donor and for management use.
  • Daily up-to-date and maintenance of local
    tracking tables such as Travel Authorizations and Purchase Requisitions
    including tracking payments falling due on a timely basis
  • Support and facilitate, as may be
    required, the organization of activities related to the implementation of
    the projects such as workshops, trainings, assessments, analysis and
    monitoring missions, etc;
  • The incumbent will maintain relevant
    reference records on directives and procedures of a technical or
    administrative nature relating to field operations work;
  • Be responsible for filling VAT returns for
    the organisation
  • Work closely with field staff, HQs, public
    administrations, counterparts on all administrative and operations matters
    as requested especially related to the projects assigned;
  • Receive and review expense reports from
    personnel and ensure that there is a clear tracking system for operations
  • Act as the desk officer for the SPGS
    project giving the required operations and administrative support
  • Responsible for monitoring financial
    compliance by the project staff and implementing partners under the
    assigned projects
  • Perform other duties as required

Qualifications, Skills and
  • The ideal candidate for the Food and
    Agriculture Organization of the United Nations (FAO) Operations Assistant
    job placement should hold a Bachelor’s Degree, preferably in Accounting,
    Business administration, Finance or other Accounting disciplines
  • Possession of some levels of professional
    training will be an added advantage.
  • At least two years of experience in
    general office work and project related activities
  • Familiarity with FAO/UN administrative
  • Computer literacy and ability to
    effectively use word processing systems and other office technology
  • Ability to work with accuracy and under
  • Tact, courtesy, and the ability to
    establish and maintain effective working relationships with people of
    different national and cultural backgrounds.
NB: Please note that all
candidates should adhere to FAO Values of Commitment to FAO, Respect for All
and Integrity and Transparency.
How to Apply:
All suitably qualified and interested Ugandan nationals should submit
their applications together with detailed curriculum vitae (CV) and copies of
certificates in a sealed envelope, and a completed FAO Personal Profile Form
that can be accessed online, Click Here
(Please logon or create online profile)  
Deadline: 24th February 2017
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