Fleet Management Officer Non-profit Careers – Infectious Diseases Institute (IDI)

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Job Title:       Fleet Management Officer
Organisation: Infectious
Diseases Institute (IDI)
Duty Station: Kampala,
Uganda
Reports to: Operations
Manager
About Us:
The Infectious Diseases Institute (IDI) is an international non-profit
organization which is a partnership of infectious diseases and public health
specialists. The overall objective of the IDI is to strengthen health systems
with strong emphasis on Infectious Diseases, through Research and Capacity
Development. IDI has five operational areas through which it works to achieve
its mission: Prevention, Care and Treatment; Training, Research and Laboratory
services (provided through a partnership with the Makerere University – John
Hopkins University Core Lab) and Outreach.
Job Summary: The            Fleet Management Officer will be
responsible for the security of vehicle fleet, provide technical input in the
development of the fleet management policy, guidelines and standard operating
procedures, maintain fleet database, maintain fleet maintenance database,
reconcile fuel consumption and provide technical advice to management on issues
relating to fleet.
Key Duties and
Responsibilities:  
  • Provide technical input in the development
    of IDI fleet management policy, guidelines and Standard Operating
    Procedures
  • Put in place measures to ensure the safety
    of vehicles and their accessories
  • Actively participate in the new Drivers’
    selection and training process
  • Maintain a centralized fleet maintenance
    database, fuel usage and accountabilities
  • Assist in maintaining a record of fleet
    movements
  • Make regular checks on Drivers’ permits,
    vehicle insurance and other vehicle requirements
  • Make arrangements for vehicles to be
    licensed as required by law
  • Provide support supervision to the Fleet
    management
  • Arrange for the provision of logistical
    support to drivers
  • Process requests for repair and service
    works
  • Develop a fuel consumption log system that
    can fully reconcile with mileage travelled in line with the manufacturer’s
    driving recommendations
  • Review fuel consumption for hired vehicles
    and special hire transport requests
  • Review submitted quotations from approved
    garages for repairs and service works against a mechanical background
  • Appraise fleet management assistant and
    drivers
  • Provide technical advice to management on
    issues relating to fleet control, maintenance and efficiency.
  • Prepare periodic reports on the transport
    function and submit them to the Operations Manager
  • Perform any other duties as may reasonably
    be assigned.
Qualifications, Skills and
Experience: 
  • The applicant should preferably hold a
    Diploma in motor vehicle engineering or its equivalent
  • Additional training in fleet management
  • Application of technology to Fleet
    management
  • Possession of a valid Driving Permit with
    relevant classes
  • Training in Defensive Driving Minimum
    Experience and Exposure
  • At least five years as a Driver and a
    practicing Mechanic in line with the outcome of this vacancy
  • Knowledge of traffic laws and rules
  • Working knowledge of highway code
  • Computer Knowledge
  • Vehicle Mechanics
  • Supervisory skills
  • Interpersonal relations
  • Basic report making skills
  • Maintenance Management skills
  • Courtesy Patience
  • Integrity
How to Apply:
All interested and suitably qualified candidates should send their
application letter, CVs (with three professional referees) to:
The Human Resources Manager,
Infectious Diseases Institute,
P.O. Box 22418, Kampala, Uganda
Email to: hr@idi.co.ug
Deadline:  10th February 2017

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