The Ugandan Jobline

• Ensure that accurate and up-to-date
  information of the host Government and partners is disseminated to the
  Country Program Director (CPD) in time
• Endeavors that effective organizational
  relationships and networks with public, private and NGO partners is
  promoted; liaise with host Government/UNHCR and other lead agency
  representatives
• Endeavors to ensure that a strong and
  functional participatory management system is in place and that the image
  of AIRD in the country is consistent with AIRD’s mission, vision and
  values and protects AIRD’s interests and assets
• Establishes and maintains effective
  communications with UNHCR and other lead agencies regarding program
  development, funding opportunities, financial matters, agreements and
  staffing
• Prepares and sends regular reports to AIRD
  CPD on matters related to Admin/finance
• Maintains regular and transparent
  communication with CPD in a spirit of shared successes and joint problem
  solving
• Supervise directly the works of the
  support staffs in Admin/Finance Department and gets hands on information
  on the entire admin/finance matters of AIRD through the managers at
  different levels
• Actively participate actively in preparing
  project proposals and budgets for the entire operations
• Ensure all admin/finance reports are
  submitted to the relevant financiers in time
• Provide head office with reports as requested
• Any other tasks as directed by CPD or CEO

• Ensure the proper implementation of the HR
  Policies and Procedures Manual
• Ensure that all office procedures are
  maintained in accordance to the project regulations &the staff contracts
• Supervising directly the works of the
  admin/finance personnel in the Department including all field or sub
  offices
• Ensuring that all staffs are issued timely
  with letters of appointment, contracts, job descriptions and ID cards
  after approval and authorization from the CPD
• Ensuring that all personnel files are kept
  updated at all times, with the correct enclosures
• Responsible for the management of leave
  schedules for all staff, as authorized and approved by the supervisors
• Ensuring that staff performance
  evaluations are conducted annually
• Ensuring that all office equipment &
  other assets are kept in good working condition
• Monitor the use of office telephones, and
  ensure that calls are made for official project affairs only and private
  calls made are refunded
• Being an active participant in Country
  Management Team meetings, taking minutes and sharing same with the team

• Ensure the proper implementation of the
  Finance Policies and Procedures manual
• Ensuring at all times that UNHCR’s/donors
  and AIRD’s rules and regulations regarding financial management are
  adhered to
• Ensuring that the CPD has timely &
  accurate information regarding the budget balances of the project(s)
• Tasked with preparing and sending regular
  financial reports to UNHCR after an endorsement by the CPD as per the
  UNHCR and AIRD rules and regulations
• Preparing and sending regular financial
  reports to other donors after an endorsement by the CPD as per the
  agreements signed
• In charge of monitoring and controlling
  the cash flow and the budget utilization
• Ensuring that fund utilizations are at all
  times within allocated budgets
• Ensuring Staff salaries and all other
  staff obligations are paid on time as per the labor law of the country (
  ie. Uganda NSSF, PAYE) Group Accident insurance, medical insurance and
  security are paid for in time and in accordance to the provisions of the
  budget
• Ensure utility companies provide timely
  bills and that payments are processed in accordance with consumptions and
  are within allocated budget
• Ensuring all financial documents on file
  bear the correct budget coding
• In charge of verifying financial documents
  before approval for payment by the CPD or the OIC
• Preparing Local purchase orders (LPOs) to
  suppliers and/or contracts in reference to the requested items and
  ensuring that the procurement procedures are followed
• Conducting regular internal self auditing
  and ensuring external audit requirements are fulfilled
• Ensure closing of projects annually with
  the necessary reporting being done on time
• Counter checking and verifying monthly
  bank reconciliations
• Conducting regular cash count and control
• Ensuring double entry Accounting System is
  maintained at all times
• Ensuring that all transactions are entered
  into the appropriate books of accounts
• Conducting monthly trial balance for both
  local & foreign currencies every month
• Act as the focal person, receiving and
  facilitating external

• Professional accounting qualification i.e.
  ACCA/CPA or equivalent is mandatory
• The applicant must hold an Advanced
  Diploma or Bachelor degree in Finance or Accounting
• Possession of a Masters of Business
  Administration (MBA), Accounting or Finance
• At least five to seven years’ experience
  in financial management, of program with annual budget of at least $1
  Million
• At least three years’ experience in a
  senior managerial role
• Three years’ experience in managing donor
  funds/budgets/reporting (UNHCR experience is an advantage)
• Proficiency in computer skills,
  spreadsheet, accounting packages (QuickBooks, ACCPAC) communication
  packages and Ms Word, excel, Power Point;
• Strong analytical, communication and
  problem solving skills is necessary along with capacity to identify and
  articulate potential problems and provide possible solutions in concise
  and clear manner.
• Previous experience in working with
  international development partners, international nongovernmental
  organization (INGOs) and donors (in particular UNHCR experience) is an
  asset
• Knowledge of program management
• Knowledge of donor groups and/or issues
  related to the program area
• Languages: Fluent in English
  and French

• Behave Ethically: Understand
  ethical behaviour and practices, and ensure that own and the behaviour of
  others is consistent with these standards and aligns with the values of
  the organization
• Build Relationships: Establish
  and maintain positive working relationships both internally and
  externally, to achieve the goals of the organization
• Communicate Effectively: Speak,
  listen and write clearly using appropriate and effective communication
  tools and techniques
• Creativity/Innovation: Develop
  new and unique ways to improve operations of the organization and to
  create new opportunities
• Foster Teamwork: Work
  cooperatively and effectively with others to set goals, resolve problems,
  and make decisions that enhance organizational effectiveness
• Leadership Positively:
  Influence others to achieve results that are in the best interest of the
  organization
• Decision making: Assess
  situations to determine the importance, urgency and risks, and make clear
  decisions which are timely and in the best interests of the
  organization      as authorized
• Organizing: Set priorities,
  develop a work schedule, deploy the right resources and monitor progress
  towards goals
• Plan: Determine strategies to
  move the organization forward, set goals, create and implement actions
  plans, and evaluate the process and results
• Ensuring value for money i.e.
  program/project monitoring
• Ability to work under hardship environment
  and with minimum supervision

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