The Ugandan Jobline

• Prepare plans for delivery of relief items
  according to operational needs.
• Apply UNHCR procurement strategy when
  planning for purchase of important commodities and services.
• Through regular physical verification of
  PPE establish their status, propose old and obsolete PPE for disposal and
  plan for the arrival of replacement items.

• The Officer will identify partners for
  supply chain projects based on objectives, priorities, strengths and
  resources of the implementing partner and/or contractor, according to
  criteria consistent with UNHCR rules and regulations.
• Resolve difficulties in the local supply
  chain by finding solutions to problems and bottlenecks, and provide
  regular reports on supply chain activities, the status of requests and the
  availability of items in the supply chain.
• Ensure timely customs clearance of
  consignments, and manage storage of goods according to best practices and
  UNHCR rules and regulations.
• The incumbent will maintain an efficient
  system for the release, distribution and redeployment of goods.
• Coordinate transportation and distribution
  of relief items.
• Maintain accurate and comprehensive
  records on logistical activities and provide timely reports and updates both
  periodically and on request.
• Coordinate activities of implementing
  partners and/or contractors performing supply related activities, and
  ensure that they understand and adhere to relevant UNHCR rules and
  procedures.
• Through regular physical verification of
  PPE establish their status.
• Propose old and obsolete PPE for disposal
  and plan for arrival of replacement items.

• Evaluate purchase requisitions to ensure
  that specifications, delivery dates and all other requirements are in order.
  
• The incumbent will also draft and dispatch
  quotation requests and/or tenders, assist in the evaluation of offers and
  draft bid-tabulations, and prepare proposals for award of contracts to the
  Committee on Contracts.
• Prepare Purchase Orders and send
  confirmations, requests for inspection and other correspondence;
• Regularly monitor the
  manufacture/transport of ordered goods to ensure timely delivery.
• Analyse matters relating to procurement
  activities, and deliver information on all procurement activities within
  area of responsibility.
• Provide guidance and advice on UNHCR
  procurement policies and procedures to support and assist requesting
  sections.
• Implement effective asset and fleet
  management that regularly monitors the asset/fleet pool, saves cost and
  safeguards the investment of the organisation including receipt,
  inspection, registration and marking of new Property, Plant and Equipment
  (PPE), and organisation of the physical verification of PPE.
• Ensure that PPE agreements are properly
  issued and signed.
• Ensure proper preparation of disposal
  forms and cases for the Asset Management Board.
• Organise the disposal of PPE, according to
  Asset Management Board decisions.
• Provides asset management reports,
  customised reports, and gathers information on all assets and provides
  in-depth reports periodically and when requested.
• Analyse the quality of commodities and
  services delivered in relation to the needs of the location and
  established quality standards.
• Establish a local quality assurance
  process.

• Analyse the existing infrastructure and
  ensure that it is optimally aligned with the operational needs.
• Implement practical projects to improve
  supply performance that has clear objectives, timescales, tasks and
  resources defined. Monitor the project implementation and report on
  progress.
• Regularly monitor the quality and accuracy
  of supply chain related data in relevant business systems. Compile and
  analyse statistical information, identify trends and developments in
  supply chain related matters that will assist in decision making.
• Disseminate, promote commitment to and
  monitor compliance with UNHCR global policies, standards and guidance on
  supply chain management.
• Adapt local supply chain structures to be
  consistent with the operational needs.
• Ensure effective information flow in the
  supply chain and adapt local process to the prevailing environment.
• Any other responsibility deemed necessary
  or as delegated by the Head of Supply Management Service in order to meet
  the level of service requires by the organisation.

• UNHCR delivers timely and quality goods
  and services to persons of concern in compliance with supply chain rules
  and procedures.
• The local supply chain function is
  optimised and aligned with the operations’ evolving needs and management
  systems and has an infrastructure that is robust and flexible enough to
  accommodate operational requirements.
• Supply chain activities are supported by
  effective partners Identify, assess and select vendors based on their
  capability for delivering commodities and services.
• Maintain vendor and item master databases.
  
• Allocate resources to meet demand and
  support the on-going operation in compliance with the resources allocation
  framework.
• Determine shipment methods, routes and
  delivery schedules to meet demand in the most timely and cost-effective
  manner.
• Award, approve and terminate local
  contracts in accordance with delegated authorities, as well as, relevant
  UNHCR regulations, rules and procedures.
• Enforce compliance of supervised staff
  with relevant UNHCR supply chain regulations, rules and procedures and
  appraise their performance

• The ideal candidate for the United Nations
  Associate Supply Officer career opportunity should possess a University
  Degree in Business Administration, marketing, Engineering, Logistics,
  Mathematics or a related field.
• At least four years of previous relevant
  professional job experience.
• Fluency in English with working knowledge
  of another relevant UN language
• The applicant should have completed UNHCR
  learning programmes or specific training relevant to functions of the
  position such as the Supply Chain Learning Programme (SCLP);
• Other UN procurement and logistics
  training – such as IAPSO and UNPD;
• Extensive knowledge and working experience
  of PeopleSoft/MSRP Supply Chain applications

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