USAID GAPP Program Assistant and Executive Coordinator Careers – RTI International

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Organisation: RTI International
Funding Source: USAID and
DFID
Duty Station: Kampala,
Uganda
Reports to: Human Resource
and Administration Manager
About US:
RTI International is one of the world’s leading research institutes,
dedicated to improving the human condition by turning knowledge into practice.
Our staff of more than 3,700 provides research and technical services to
governments and businesses in more than 75 countries in the areas of health and
pharmaceuticals, education and training, surveys and statistics, advanced
technology, international development, economic and social policy, energy and
the environment, and laboratory testing and chemical analysis.
About USAID GAPP Project:
RTI is the prime contractor for USAID funded GAPP program. The goal of
this seven year program is to increase participation accountability and local
governance for effective service delivery. To achieve this goal, GAPP will
focus on three components: (1) Support and strengthen national level government
accountability institutions in their interaction with local governments; (2)
Strengthen local government revenue, procurement, financial and planning
systems; and (3) Strengthen civil society organizations (CSOs) and other
non-state actors (NSAs) to improve voice and accountability. GAPP will work at
the national level and in at least twenty-five districts in northern Uganda,
the Albertine region of Bunyoro, and central Uganda.
Job Summary: The Program
Assistant and Executive Coordinator will provide a wide range of office
management and clerical support to the Central Region office and the Chief of
Party. The Program Assistant independently responds to extensive and diverse
inquiries, and makes decisions when multiple courses of action are required for
the office under their care.
Key Duties and
Responsibilities:  
  • The incumbent will organize conferences,
    workshops and coordinate meetings pertaining to program activities.
  • Regularly monitor project correspondence,
    including drafting letters for signature, filing incoming and outgoing
    correspondence Maintain a list of prequalified hotels and ensure staff and
    consultants are booked into them when needed
  • Perform HR& Admin coordination
    activities for the Central region office including but not limited to
    staff meetings, updated staff contact lists, staff leave management,
    filing systems, etc.
  • Offer timely procurement support for the
    central region and Main Kampala office including but not limited to the
    review and approval of office supply requisitions, purchase requisitions
    (quotations, bid analysis, LPO preparation, etc.) for approval as per RTI
    procedures, preparation and assistance in the procurement chain, Vehicle
    fuel management/replenishment, assist in vehicle planning, scheduling and
    fuel management/ replenishment, Coordinate prequalification exercise for
    vendors for the central region office, etc.
  • Provide supervisory oversight to the
    Central Region driver Stand-in for the Operations Coordinator in times of
    leave, Provide logistical, accommodation and transport support Provide
    support to track accounts payable for the Central region activities
  • Manage and coordinate events for Clients,
    partners and the COP. Provide clerical and logistical support to the COP
    and any executive visitors to the project
  • In charge of front office operations
    management (receipt of visitors, telephone calls, coordinate use of
    meeting rooms, etc.)
  • Provide any other support services as may
    from time to time reasonably be assigned by supervisor or Chief of Party
Qualifications, Skills and
Experience: 
  • The ideal candidate should preferably hold
    a relevant Bachelor’s degree
  • At least three years’ experience in
    project administrative support
  • Proven superior integrity, work habits,
    and organizational skills
  • Working knowledge of USAID rules and
    regulations working environment a plus.
  • Effective communication skills in English,
    both verbal and written.
  • Knowledge of computer software such as
    Word, Excel, PowerPoint
  • Ability to communicate and liaise verbally
    and in writing with partners/suppliers/visitors and staff, and interpret/respond
    clearly and effectively to verbal or written instructions
  • Results-oriented, team player
  • Excellent interpersonal skills
How to Apply:
All applicants should send an updated CV including three work related
referees and cover letter to the Human Resources Manager via E-mail to:
recruitment@uganda-gapp.rti.org. Emails should not exceed 2MB. The applicants
must include the POSITION TITLE in the subject line of their email.
Deadline: 19th January 2017
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