Sponsorship Admin Assistant US Non-profit Jobs – Empower a Child

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Organisation: Empower a
Child
Duty Station: Uganda
About Empower a Child:
Empower a Child is a not-for-profit faith-based organization operating
in East Africa. Empower a Child is registered in United States of America as a
501(c) 3 not-for-profit organization. When it was started in 2006, Empower a
Child focus was on the humanitarian situation in Uganda and Kenya, in particular,
re-building communities, community structures, and empowering the youth.
Empower a Child developed an integrated approach to development through
engagement in four key sectors: education (including child sponsorship), health
education, vocational training and entrepreneurship, character and spiritual
development.
In the year 2010, Empower a Child Uganda purchased land in Zirobwe,
Luwero District (approximately 1.5 hour drive north of Kampala, the Capital
City). This land is in the heart of a community that has struggled to re-build
from a guerilla war that took place over 30 years ago. Empower a Child, hopes
to work with the community to build a self-sustaining community development
program on this land. There have been marked developments so far. Since 2010,
Empower a Child has constructed a community church, medical clinic, established
a community school, started up an economic empowerment program that directly
reaches the women and has set up agricultural and animal husbandry projects to
diversify income avenues of the households. In 2017, Empower a Child is
re-locating to the Zirobwe to better assist the community development program
impact.
Job Summary: The Sponsorship
Admin Assistant will be responsible setting up and running the sponsorship office
in Zirobwe and also do assessment, response analysis, design and implementation
of the child protection components of Empower a child in Zirobwe. S/he will
need to co-ordinate with other staff to ensure a rapid, proportionate and
effective response. S/he will need to ensure response to immediate child
protection issues with simultaneous consideration of longer term needs and
possible scenarios. Depending on the situation the jobholder may need to take a
very active role in technical co-ordination, support and advocacy with the
Centre leadership and other stakeholders and technical agencies relevant.
Key Duties and
Responsibilities:  
  • Perform all data entry duties of data from
    the children’s files into the sponsored children’s database. Ensure that
    all children’s files have the correct basic and current documents and
    rectify any with missing information
  • Handle all administrative duties within
    the sponsorship and Kampala office to ensure smooth running of the office
    including but not limited to; keeping track of overhead costs, keeping
    track of requests for leave, purchase of office stationery for daily use,
    posting letters to sponsors, printing of expense, request and report forms
  • Compile the monthly sponsorship report and
    represent the data in a relevant graphical format
  • Maintain a filing system for all relevant
    reports, minutes, weekly requests and memos.
  • Maintain a database log of letters written
    and posted, gifts received and distributed, medical expenses, attendance
    of children to sponsorship meetings,
  • Maintain a database of all sponsored
    children, their regions and contact details
  • Support the field coordinators with
    photocopying and filing relevant documents in the children’s files
  • Prepare for sponsorship department
    meetings, take down minutes and file them accordingly
  • Type all recruitment forms approved for
    sponsorship by the manager and keep all the forms safely
  • Prepare weekly requests and
    accountabilities on behalf of the department according to the approved
    annual budget
  • Maintain and keep track of all equipment
    assigned to the department
  • Carry out any other duties as directed by
    the Sponsorship Manager  
  • Attend all sponsorship, staff meetings and
    devotions.
  • Mentor sponsored children as delegated by
    the sponsorship manager
  • Participate in any EAC activities when
    called upon.
  • Complete your monthly report by the last
    week working day of each month
Qualifications, Skills and
Experience: 
  • The ideal candidate for the Empower a
    Child Sponsorship Admin Assistant job placement should hold a Bachelor’s Degree
    in social work, education
  • A minimum of five years’ experience, three
    years of progressively responsible professional experience in program
    support
  • Excellent analytical and problem solving
    skills.
  • Excellent computer skills.
  • The applicant must be a mature Christian
    characterized by a strong Christian testimony, a heart for ministry, and
    knowledge of the Scriptures.
  • The applicants must have a personal
    relationship with Jesus Christ.
  • Be a consistent witness for Jesus Christ,
    maintains a courteous, Christ-like attitude in dealing with people within
    and outside of Empower a Child and faithfully upholds Empower a Child
    ministry in prayer.
How to Apply:
All suitably qualified and interested candidates should send a letter
of application(One page) together with current curriculum vitae (3
pages)showing details of your address and contact plus copies of certificates
with two professional references and your Pastor to: rita@empowerachild.org and
copy benon@empower-a-child.org (please clearly indicate job applied for in
subject of Email
Deadline: 11th January 2017 by
5:00pm
NB: All applicants who do
not receive feedback within a week time from the deadline should consider their
applications unsuccessful.
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