Several Entry Level Administrative Assistant/Receptionist Jobs – Send a Cow (SAC) UK

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Organisation: Send a Cow
(SAC) UK
Funding Source: U.S. Agency
for International Development (USAID)
Project Name: Sustainable
Outcomes for Children and Youth in Central and Western Uganda
Duty Station: Uganda
Reports to: Project
Coordinator
About US:
Send a Cow (SAC) was founded in the UK in 1988 to help transform lives,
by helping African families and orphans to grow enough food to eat, sell their produce
and develop small businesses that last. They have provided livestock, seeds,
training and ongoing support, to help over a million lives and their families
that live in abject poverty. The Send a Cow Group currently constitutes Country
Programmes in seven African countries plus the UK and USA, together with a
Group Executive which is based in the UK.
About USAID SOCY Project:
Send a Cow (SAC) will be implementing Sustainable Outcomes for Children
and Youth in Central and Western Uganda over the next five years. The Project
will improve the health, nutrition, education and psychosocial wellbeing of
vulnerable populations, as well as reduce abuse, exploitation and neglect to a
minimum of 625,000 children and 101,500 households in 17 districts in central
and western Uganda.  The Project is being
implemented by a consortium of partner consisting of CRS being the lead,
Futures Group, ANPPCAN, TPO and ACODEV.
Key Duties and
Responsibilities:  
  • The Administrative Assistant/Receptionist
    will support the administrative function at the Field Office by providing
    secretarial and related administrative support to the Field Office.
  • The incumbent will provide courteous
    front-line services for the Field Office and Send a Cow Uganda and ensure
    effective operation of the switchboard so as to enhance the good image of
    the Field Office and Send a Cow Uganda.
  • Set up and maintain a filling system for
    all departments at the Field Office.
  • In charge of tracking communication within
    the Field Office.
  • Assist the Project Coordinator in
    organizing Field Office meetings and take minutes thereof.
  • Support managers and staff to make
    official telephone calls and where applicable respond to communication.
  • Making follow-ups of the manager’s
    programmes and activities.
  • Draw up lists and budgets of office
    supplies requirements and submit them to administration.
  • Typing of reports and other official
    documents for the managers.
  • Receive incoming and outgoing telephone
    calls as and when required.
  • Review monthly telephone bill and
    apportion the telephone bill according to users.
  • Receive and attend to visitors whilst they
    await appointments.
  • Receive documents, which may be delivered
    to the office, ensuring that these are distributed to the respective
    addressee.
  • Manage the maintenance of the switchboard
    system, notifying the service providers immediately of any problems with
    the telephone lines or with the operating system.
  • Ensure that the reception area and the
    entire office is kept neat and tidy so as to maintain the good image of
    the organisation.
Qualifications, Skills and
Experience: 
  • The ideal candidate for the USAID SOCY Administrative
    Assistant/Receptionist job opportunity should preferably hold a Bachelor’s
    degree in secretarial studies or any related field.
  • A minimum of two years experience in a
    related field
  • Excellent communication skills
  • Excellent interpersonal skills
  • Good team player.
  • High degree of flexibility
  • Working knowledge of office switch board
    systems is desirable
  • Have empathy with Send a Cow’s Christian
    foundation and core values
How to Apply:
All candidates are encouraged to submit the following documents as they
apply:
Send the completed documents to: applications@sendacow.org
Deadline: 3rd
February, 2017 by 5:00 PM
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