The Ugandan Jobline

• Act
  as an information and reference point for the ED and staff of the
  Authority;
• The
  Secretary will receive,
  open, sort, screen and prioritize all incoming written
  correspondence for each directorate to ensure distribution and a follow up
  on any responses if required;
• Create
  and maintain a filing and system that enables easy retrieval as and when
  required;
• The
  Secretary will also deal
  with telephone and email enquiries and direct to the appropriate
  office;
• Ensure
  the maintenance of a proper filing and records keeping system for all
  documents and minute meetings (soft copy and hardcopy);
• Maintain
  an up-to-date calendar for the Directorates to ensure proper scheduling
  and management of activities, ensuring any changes to venue or time
  are brought to the attention of the managers in good time;
• The
  jobholder will schedule and attend meetings when required, create agendas
  and take minutes when acting as a minute secretary – shorthand may be
  required; disseminate all minutes;
• Make
  reservations for rooms conference facilities;
• Perform
  typing duties on behalf of the Executive Director , Deputy Executive
  Director and Directors
• Offer
  support in the arrangement and organisation of travel and accommodation for
  staff members and external contacts when required;
• Maintain
  stationary and equipment for the secretarial area ;
• The
  Secretary will also photocopy
  and print various documents, when required on behalf of staff members;
• Comply
  with the Standard Operating Procedures and Guidelines of the HR
  department.
• Human
  Resource Policy and Procedures Operations and Guidelines of the HR
  department;
• Create
  and maintain an up-to-date contact list for all Directorates.
• Perform
  any other duties as may be assigned.

• Provide
  efficient and effective secretarial and administrative services for the
  Executive Director, Deputy Director, Directors, staff and guests as and
  when required.
• Provide
  a conducive working environment that will enhance the provision of
  effective and efficient services
• Contribute
  to the planning and managing of the directorate’s schedules and related
  logistics to ensure that the directorate efficiently meet their
  timelines and execute their duties.

• The
  ideal candidate for the Financial Intelligence Authority (FIA)
  Secretary job placement should hold a Diploma in Secretarial Studies, Business Management, Business
  Administration, Law or any other related qualification.
• A
  minimum of three years’ work experience as a secretary in a public or private organisation.
• Professional
  typist, must be able to type a minimum of 65-75 WPM.
• Knowledge
  and ability to understand the Authority’s vision, mission and
  objectives ;
• Good
  communication skills both verbal and written;
• Adapts
  well in a new environment;
• Good
  presentation, pleasant, confident telephone manner and customer service
  skills;
• Good
  planning and organizational skills;
• Keen
  attention to detail and meets deadlines;
• Ability
  to prioritize workload and good multi-tasker;
• Works
  well independently and as part of a team;
• Works
  well under pressure ;
• Task
  management skills;
• Good
  filing system skill;
• Good
  time management skills;
• IT
  /Computer skills;
• Person
  of high integrity;
• Ability
  to handle sensitive information and maintain confidentiality.

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