The Ugandan Jobline

• Call head teachers in partner schools (3
  per week) to check in on the progress of the programs.
• Keenly review regional report information
  with team of Program Officers and finalize information before sending to
  Program Support Officer.
• The incumbent will also ensure effective
  communications to team with follow-up, updates, and strategy decisions.
  Coordinate across departments to include other departmental announcements.
• Prepare and review with team of PO’s the
  mentor meeting memo. Train team on how to lead effective meetings. Observe
  PO’s leading meetings as part of 3-Tier Management and provide feedback.
• Visit schools (minimum 10 school visits
  per term) to learn about program progress on the ground, monitor quality
  delivery and build relationships with stakeholders.
• Assist Program Officers resolve partner
  school challenges. Provide guidance and help developed performance.
• Answer Program Officer questions as needed
  regarding program implementation.
• Call program officers regularly to check
  in on a professional and personal level.

• Creates systems to meet monitoring targets
  and Updates monitoring forms in a timely manner.
• Creates monitoring plan, to guide Regional
  Officer to ensure each CU is supported and monitored at least twice a
  term.
• Observes program Officers, youth leader,
  teacher and mentor trainings providing relevant feedback to stakeholders.
• Brings relevant feedback to meetings and
  advisory forums as observed in field.
• Conducts program monitoring in the form of
  school visits, association meeting observations, and administration
  meetings. Monitors every community unit once per term. Submits a
  monitoring report at the end of every term. Agree on monitoring guiding
  questions at the beginning of the term with Senior Program Manager.
• Regularly checks quality of program
  officer and mentor reporting, including all M&E reporting.
• Ensure reports are accurate, reviewed with
  team and information is submitted timely.
• Submit termly program monitoring report.
• Communicate regularly with Program Manager
  to ensure that program management concerns are addressed timely and with
  appropriate urgency.

• Design and lead termly training with
  program officers on financial policy and procedures.
• Approve all program officer’s financial
  requisitions and accountabilities in line with regional budgets. Ensure
  proper financial reporting, including proper coding, accountabilities, and
  math.
• Ensure all officers follow the mentor
  requisition and accountability procedures.
• Ensure all officers submit
  accountabilities within 2 week approval cycle. Follow-up with all program
  officers who fail to do so.
• Approve mentor stipend and cross check
  mentors according to HR official mentor list.
• Lead annual common cost verification process,
  including ensuring all information is captured properly in common sheet
  template, submitting common cost sheet to finance, following-up on issues
  of cost inflation according to Educate! policies, and submitting a final
  report on the verification process.
• Uphold all Educate! Financial policies
  with director reports. Manage issues of fraud and misappropriation of
  funds according to Educate! policy.
• Support in ensuring weekly high-quality
  program reporting from mentors.

• Lead monthly regional meeting with team of
  Program Officers.
• Lead 1:1 meetings with Program Officers
  monthly. Review work plans, mid-term and termly goals, and set/check in on
  monthly priorities.
• Lead bi-annual staff appraisals of program
  officers. Complete people analyzer and submit to HR.
• Update mentor meeting agenda with feedback
  from the program officers
• Work closely with Program Manager – East
  & North to send weekly communication to the program officers.
• Once every term, observe all program
  officers lead YBE meetings, Experience Association meetings, and/or other
  CU events.
• Approve Program Officers work plans
  monthly and termly goal completion and submit to HR.
• Take lead in monthly meetings and
  bi-weekly conference calls to address challenges and concerns of program
  officers.
• Conduct final assessment of newly hired
  program officers.
• Evaluate program officer candidates
  through participating in YET recruitment and final YET assessment.
• Coordinate with the officers to finalize
  association meeting schedules

• The ideal candidate should preferably hold
  a Bachelor’s Degree in Education or related fields
• At least three (3) years of professional
  experience in a high paced fast – moving organization.
• Previous experience in development work in
  the Education sector, working with the youth and managing at least 7
  people.
• Previous experience working within the
  education sector in East Africa preferably.
• Fits our Five Cultural Tenets (see What is
  Educate! About? below); Learn more by looking at Educate!’s culture deck
  here

Related Jobs