Grants Manager NGO Jobs – International Rescue Committee (IRC)

Job Title:      Grants Manager
Organization: International
Rescue Committee (IRC)
Duty Station: Kampala, Uganda
Reports to: Deputy Director
of Programs
About Us:
The International Rescue Committee helps people whose lives and
livelihoods are shattered by conflict and disaster to survive, recover, and
gain control of their future. It was created by Albert Einstein more than 80
years and has been working in Uganda since 1998. It has particularly working in
the conflict zones where tens of thousands of people have been kills and over
1.6 million displaced. Following a peace agreement in 2006, Ugandans are
returning home and looking to rebuild their lives. The IRC is there to protect
women and children from violence and exploitation by fostering a safe
environment and encouraging education, and is supporting farmers and small
businesses, and helping communities promote peace and long-term development.
Job Summary: The Grants
Manager will be responsible for ensuring efficient grants management and funds
mobilization for the country program. The incumbent will link closely with the
program and operation team members at Kampala and field offices, and various
technical units. The Grants Manager will also line manage the Program and
Grants Fellow based in Kampala. 
Key Duties and
Strategy and Fundraising:
  • Develop, update and implement a well
    designed fundraising plan for the country program in line with country
    Strategy Action Plan (SAP), working in coordination with the HQ business
    development team members with support from DDP.
  • Research and collect information from
    external and internal sources about potential funding opportunities for
    the country program.
  • Identify, assess and approach new donors
    and represent the IRC as required with donors together with relevant
    program and management team members.
  • Keenly analyze and provide advice to
    program staff and senior management on donor policies/compliance issues
    and formal requirements of donors.
  • Build fundraising capacity within the
    program team by developing or adapting training materials and training
    staff on donor relations, proposal writing, report writing, donor
    compliance issues, and donor contract management.
Program Design & Proposal Development”
  • Draft high quality donor proposals and
    other grant documentation in collaboration with the Technical
    Coordinators, Program Managers and Technical Advisors, ensuring that IRC’s
    Strategy Action Plan (SAP) priorities, and budgeting for M&E and other
    relevant guidelines are incorporated into proposals and projects.
  • Work in liaison with the Technical
    Coordinators in proposal and budget development processes for all public
    and private-sector donors relevant to the country program.
  • Regularly monitor overall donor issues
    (strategy, partnerships) and funding trends by undertaking research of
    donor websites, attending coordination meetings and discussions with IRC
    country, regional teams and the technical advisers.
Grants Management & Compliance:
  • Working under the guidance of the Deputy
    Director of Programs (and Country Director), work closely with Technical
    Coordinators /Managers and the operations (Finance and Supply Chain) teams
    on all grants related tasks, specifically focused on compliance and grants
  • Maintain grants and report tracking system
    to ensure all grant files are organized and well managed for planning and
    preparation of donor reports and project monitoring.
  • Maintain grants and sub-grant management
    system, including grant files, project and financial reporting documentation,
    and monitoring systems and tools to ensure sub-grant compliance.
  • Support the organization and follow-up of
    grant opening meetings, grant review meetings, and grant close out
    meetings. Encourage appropriate monitoring of program activities, work
    plans and BvAs on a monthly basis to ensure program quality in
    collaboration with Technical Coordinators/Managers by helping to develop
    tools and organizing BVA and review meetings and ensuring follow-up
    actions are identified and circulated as part of documentation.
  • Offer technical guidance on IRC and donor
    regulations to ensure compliance within program implementation and
    reporting. Raise compliance issues with program staff, finance staff and
    Country Director as necessary, seeking support from region/HQ as needed
Reporting & Documentation:
  • Manage all internal and external
    reporting, ensuring high-quality, well-written and timely reports meeting
    donor and IRC requirements, with support from the Technical
  • Work closely with Technical Coordinators/Managers
    to prepare narrative program reports in accordance with donor designated
    formats as required. Ensure that draft reports disseminated for review and
    feedback by senior management team, relevant technical advisors, and HQ
    staff prior to submitting the final report to donor.
  • Prepare and update country program and
    specific sectoral information sheets. Provide relevant communications
    information as necessary for dissemination to donors, regional office and
    HQ, and media.
Qualifications, Skills and
  • The ideal candidate for the IRC Grants
    Manager job vacancy should hold a Bachelor’s degree in international
    relations or other relevant field; Masters preferred
  • At least three to five years of INGO field
    experience in a similar position: grant management, proposal development
    (program narratives and budgets) and donor reporting.
  • Extensive knowledge of UN (UNHCR/ UNDP/
    regulations, procedures and requirements
  • Proven experience of raising funds from
    USAID, ECHO, DFID, EU, UN, private donors, multilateral agencies, etc.
  • Demonstrated bility to develop winning
    proposals to public and private-sector donors
  • Ability to represent IRC to donors and
    external actors as necessary
  • Excellent written and spoken English
  • Excellent organizational skills, ability
    to determine priorities and attention to detail a must
  • Ability to work in a multicultural context
    as a flexible and respectful team player
  • Willingness to travel to the field as and
    when needed
  • High-level of knowledge and practice with
    Word, Excel, Outlook, etc. required
  • Work in a multisectoral/ multicultural
    team- patience, cultural sensitivity and application of contextual
    understanding in day to day work
  • Ability to work with tight deadlines for
    proposal development/ information needs
  • IRC leading the way from harm to home.
How to Apply:
All suitably qualified and interested candidates should send their
applications online at the link below.
Deadline: 10th March,
NB: Only shortlisted
candidates will be contacted.
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