Job Title: Procurement Assistant
Organisation: United States
US Embassy, US Mission in Uganda
US Embassy, US Mission in Uganda
Duty Station: Kampala,
Uganda
Uganda
Salary Grade: FSN-7 (Ugshs
46,440,981 p.a. inclusive of allowances)
46,440,981 p.a. inclusive of allowances)
Vacancy Announcement Number:
01-17
01-17
About US Embassy:
The United States Embassy in Kampala, Uganda has enjoyed diplomatic
relations with Uganda for over 30 years.
Ambassador Deborah R. Malac currently heads the U.S Mission to
Uganda. The Mission is composed of
several offices and organizations all working under the auspices of the Embassy
and at the direction of the Ambassador.
relations with Uganda for over 30 years.
Ambassador Deborah R. Malac currently heads the U.S Mission to
Uganda. The Mission is composed of
several offices and organizations all working under the auspices of the Embassy
and at the direction of the Ambassador.
Among the offices operating under the U.S Mission to Uganda are:
- United States Agency for International
Development (USAID) - Centers for Disease Control (CDC)
- Peace Corps
Job Summary: The Procurement
Assistant will support the United States US Embassy in Kampala through performing the day-to-day procurement duties from inception, acquisition to
final rendering upon receipts.
Assistant will support the United States US Embassy in Kampala through performing the day-to-day procurement duties from inception, acquisition to
final rendering upon receipts.
Key Duties and
Responsibilities:
Responsibilities:
- Price/backup research for cutting and
typing of Purchase Orders. Backup
research is carried out by faxes, telegrams, telephone and catalogue
reviews.
- Follow-up orders: Request for
acknowledgements and expected time of delivery. In case of partial deliveries, ensure
that orders are fully supplied. Handled mainly by faxes, letters, telegrams and telephone
calls. - Verify invoices by ensuring that they
tally with both the Receiving Report and Purchase Orders. Once verified, process payment by
attaching copies of the Receiving Reports and invoices to the original
Purchase order which is then forwarded to FMO. - File procurement documents and
correspondence in accordance with established filing system. Take and place telephone calls to
vendor requesting for invoices, follow-ups on deliveries, price inquiries
and ensuring that contracts are administered as stipulated. - Obtain competitive price quotations from
both local and offshore vendors.
Qualifications, Skills and
Experience:
Experience:
NOTE: All applicants must address each selection
criterion detailed below with specific and comprehensive information supporting
each item.
criterion detailed below with specific and comprehensive information supporting
each item.
- The applicants for the United States US
Embassy Procurement Assistant job opportunity should hold an Honors Degree
in Procurement and Logistics Management or Purchasing and Supply
Management - At least two years of relevant experience
in procurement related work is required with emphasis on practical and
hands-on responsibility. - A good working knowledge of procurement
regulations, instructions and procedures, use of catalogs, contracting
procedures and practices, good knowledge of local market practices and
pricing customs is required. - Knowledge of U.S. Government regulations
and their application to specific situations, in-depth use of catalogs and
equipment indexes is required. - Excellent organizational skills, sense of
priorities, ability to understand and process various types of documents,
and computer skills in various programs. - Possess a valid driver’s license.
- Language Proficiency: Level IV
(good working knowledge) English ability is required.
How to Apply:
All suitably qualified and interested candidates who wish to join the
United States Embassy in Kampala are encouraged to Apply Online by following
the instructions below;
United States Embassy in Kampala are encouraged to Apply Online by following
the instructions below;
- Applicants shall be required to register
under the careers page for US Embassy Kampala using the link, Click Here - You will receive confirmation of
registration and proceed to apply. - On completion of this process you will
receive an auto response via your email.
NB: Applicants claiming a
U.S. Veteran’s preference must submit written documentation confirming
eligibility (e.g., Member Copy 4 of Form DD-214, Letter from the Veteran’s
Administration, or certification documenting eligibility under the VOW Act with
an expected discharge no later than 120 days after the certification is
submitted) by the closing date of the vacancy announcement. If the written
documentation confirming eligibility is not received in the HR office by the
closing date of the vacancy announcement, the U.S. Veteran’s preference will
not be considered in the application process. Specific criteria for receiving a
U.S. Veteran’s preference may be found in HR/OE’s Family Member Employment
Policy (FMEP).
U.S. Veteran’s preference must submit written documentation confirming
eligibility (e.g., Member Copy 4 of Form DD-214, Letter from the Veteran’s
Administration, or certification documenting eligibility under the VOW Act with
an expected discharge no later than 120 days after the certification is
submitted) by the closing date of the vacancy announcement. If the written
documentation confirming eligibility is not received in the HR office by the
closing date of the vacancy announcement, the U.S. Veteran’s preference will
not be considered in the application process. Specific criteria for receiving a
U.S. Veteran’s preference may be found in HR/OE’s Family Member Employment
Policy (FMEP).
Deadline: 25th January, 2017
The US Mission in Kampala provides equal opportunity and fair and
equitable treatment in employment to all people without regard to race, color
religion, sex, national origin, age, disability, political affiliation, marital
status, or sexual orientation. The
Department of State also strives to achieve equal employment opportunity in all
personnel operations through continuing diversity enhancement programs.
equitable treatment in employment to all people without regard to race, color
religion, sex, national origin, age, disability, political affiliation, marital
status, or sexual orientation. The
Department of State also strives to achieve equal employment opportunity in all
personnel operations through continuing diversity enhancement programs.
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