Job Title: Front Desk Officer/ Executive Assistant
Organization: Windle Trust
Uganda (WTU)
Uganda (WTU)
Funding Source: United
Nations High Commissioner for Refugees (UNHCR)
Nations High Commissioner for Refugees (UNHCR)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Senior Human Resource
Officer
Officer
About US:
Windle Trust Uganda is Non-profit organization whose primary mission is
to equip refugees and others affected by conflict in Africa to meet the
challenges of development through providing access to education, training, and
employment opportunities by advocacy and direct programme activity. Windle
Trust Uganda has been a leading provider of access to university education,
post-primary education, and vocational training for conflict-affected Africans
since 1996. WTU works in partnership with United Nations High Commissioner for
Refugees (UNHCR).
to equip refugees and others affected by conflict in Africa to meet the
challenges of development through providing access to education, training, and
employment opportunities by advocacy and direct programme activity. Windle
Trust Uganda has been a leading provider of access to university education,
post-primary education, and vocational training for conflict-affected Africans
since 1996. WTU works in partnership with United Nations High Commissioner for
Refugees (UNHCR).
Job Summary: The Front Desk
Officer/ Executive Assistant provides office and clerical support to assist
with the efficient operations.
Officer/ Executive Assistant provides office and clerical support to assist
with the efficient operations.
Key Duties and
Responsibilities:
Responsibilities:
Reception and Front desk management:
- Receive
and attend to all WTU visitors. - Relay
information to management - Keep
telephone records in an accountable manner - Receive
and distribute appropriately all incoming documents
Correspondences:
- Prepare,
dispatch and ensure safe delivery of all out going documents - In
charge of the preparation /collection of parcels - Ensure
post office box checked on a regular basis - Preparation
of draft letters as and when instructed - Preparation
of monthly staff reporting register - Assist
staff with photocopying, filing and binding
Record Keeping/ Updates and Follow up:
- Keep
proper records and updates on all staff records, contacts. - Ensure
all documentation are filled in an easily retrievable manner - Securely
manage the archive to ensure easy future references.
Office Management Supervision and Cleanliness:
- Work
in hand with Office Cleaner to ensure its clean at all times. - Ensure
that the entire office compound is clean.
Cash Management:
- Prepare
on time payments for office bills - Order
and receive office supplies - Handle
office petty cash and account for it in a proper manner.
Qualifications, Skills and
Experience:
Experience:
- The
ideal candidate for the Windle Trust Uganda Front Desk Officer/
Executive Assistant career opportunity must hold a good Bachelor’s degree in Business
Administration or an equivalent. - Computer
literacy skills i.e. proficiency in office software (MS Word, Excel) - Excellent
communication skills. - Excellent
interpersonal skills - Ability
to work independently with minimal supervision - High
level of integrity and commitment.
How to Apply:
All interested applicants should submit their applications including
detailed curriculum vitae, , current salary information, copies of academic
transcripts and certificates, including telephone contact and details of at
least three references addressed to:
detailed curriculum vitae, , current salary information, copies of academic
transcripts and certificates, including telephone contact and details of at
least three references addressed to:
Human Resource Manager,
Windle Trust Uganda,
Plot 726, Mawanda Road, Mulago Hill,
P. O. Box 24230 Kampala. Uganda
Deadline: 6th January
2017
2017
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