Fresher Front Desk Officer/ Executive Assistant NGO Jobs – Windle Trust Uganda (WTU)

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Organization: Windle Trust
Uganda (WTU)
Funding Source: United
Nations High Commissioner for Refugees (UNHCR)
Duty Station: Kampala,
Uganda
Reports to: Senior Human Resource
Officer
About US:
Windle Trust Uganda is Non-profit organization whose primary mission is
to equip refugees and others affected by conflict in Africa to meet the
challenges of development through providing access to education, training, and
employment opportunities by advocacy and direct programme activity. Windle
Trust Uganda has been a leading provider of access to university education,
post-primary education, and vocational training for conflict-affected Africans
since 1996. WTU works in partnership with United Nations High Commissioner for
Refugees (UNHCR).
Job Summary: The Front Desk
Officer/ Executive Assistant provides office and clerical support to assist
with the efficient operations.
Key Duties and
Responsibilities:  
Reception and Front desk management:
  • Receive
    and attend to all WTU visitors.
  • Relay
    information to management
  • Keep
    telephone records in an accountable manner
  • Receive
    and distribute appropriately all incoming documents
Correspondences:
  • Prepare,
    dispatch and ensure safe delivery of all out going documents
  • In
    charge of the preparation /collection of parcels
  • Ensure
    post office box checked on a regular basis
  • Preparation
    of draft letters as and when instructed
  • Preparation
    of monthly staff reporting register
  • Assist
    staff with photocopying, filing and binding
Record Keeping/ Updates and Follow up:
  • Keep
    proper records and updates on all staff records, contacts.
  • Ensure
    all documentation are filled in an easily retrievable manner
  • Securely
    manage the archive to ensure easy future references.
Office Management Supervision and Cleanliness:
  • Work
    in hand with Office Cleaner to ensure its clean at all times.
  • Ensure
    that the entire office compound is clean.
Cash Management:
  • Prepare
    on time payments for office bills
  • Order
    and receive office supplies
  • Handle
    office petty cash and account for it in a proper manner.
Qualifications, Skills and
Experience: 
  • The
    ideal candidate for the Windle Trust Uganda Front Desk Officer/
    Executive Assistant career opportunity must hold a good Bachelor’s degree in Business
    Administration or an equivalent.
  • Computer
    literacy skills i.e. proficiency in office software (MS Word, Excel)
  • Excellent
    communication skills.
  • Excellent
    interpersonal skills
  • Ability
    to work independently with minimal supervision
  • High
    level of integrity and commitment.
How to Apply:
All interested applicants should submit their applications including
detailed curriculum vitae, , current salary information, copies of academic
transcripts and certificates, including telephone contact and details of at
least three references addressed to:
Human Resource Manager,
Windle Trust Uganda,
Plot 726, Mawanda Road, Mulago Hill,
P. O. Box 24230 Kampala.  Uganda
Deadline: 6th January
2017
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