Fresher Administrator/Logistics Officer UK Charity Jobs – Irise Uganda




Job Title:         Administrator/Logistics Officer
Organisation: Irise Uganda
Duty Station: Jinja, Uganda
Gross Salary: Between
800,000-1.5 million UGX
About US:
Irise Uganda is a young, fast growing NGO working in partnership with
the UK registered charity to support the education and empowerment of
marginalised women and girls in Uganda. The organisation currently focuses on
developing and delivering a sustainable solution to inadequate provision for
women and girls’ menstrual health and hygiene needs. Over the last 2 years
we’ve reached over 20,000 girls with the pads and education they need.
Job Summary: The
Administrator/Logistics Officer will administer the day-to-day running of Irise
Uganda, including applying financial and procedural policies consistently,
administering expenses and completing data entry and reporting.
Key Duties and
Responsibilities:  
Financial Administration and Reporting:
  • Administering weekly expenses for team
    members
  • Data entry and checking of project
    spending and expenses with support from the Head of Operations of Irise
    Uganda
  • Administering Irise Uganda’s pay roll
    every month
Human Resources:
  • Recording and administering staff annual
    leave, sick leave, over time and flexible work patterns in accordance with
    agreed policies and procedures
  • Conducting routine administrative training
    and induction for new staff and top-up training as required for existing
    staff.
Procurement:
  • Managing and procuring office stock
    including stationary, cleaning materials
  • Administering the general up keep of the
    office including weekly cleaning, gardening, dealing with repairs etc.
  • Managing and procuring IT equipment as
    required, including office internet bundles
Enterprise Project Stocks and Accounts: Work closely with Irise
Uganda Ltd and the Head of Operations at Irise International to issue monthly
invoices to Irise entrepreneurs.
Planning and review: As the projects grow and develop, the
individual would work with the Head of Operations at Irise International to
regularly review existing policies and procedures, identify the need for new or
improved mechanisms and develop and implement the appropriate new tools and
systems.
Qualifications, Skills and Experience: 
  • The ideal candidate for the Irise Uganda
    Administrator/Logistics Officer should be a graduate with a relevant
    degree
  • Prior experience administering expenses
    for a small organisation
  • Prior experience working as part of a
    small team and organisation
  • Excellent IT skills including use of
    Microsoft Word, Excel (candidates will be expected to use simple formula),
    Power point, Google Mail and Google Drive. (Please note that IT skills
    will be assessed as part of the recruitment process)
  • Show a commitment to transparent
    accountability and accurate reporting. (Failure to adhere to policies and
    procedures will be considered gross misconduct and grounds for instant
    dismissal without notice or benefits).
  • Demonstrated ability to work to deadlines
    autonomously and relatively independently with predominantly virtual
    support.
  • Previous experience of or exposure to
    international accounting and financial standards is desired
  • Previous experience working in the NGO
    Sector is an added advantage
  • Previous experience administering the
    finances of an income generating project is desired
  • Previous experience meeting the
    requirements of an international funder
  • Previous involvement in building and
    establishing new procedures
  • Able to use Quick Books or comparable
    accounting software
     
Job Benefits:
  • Opportunities for promotion and increasing
    levels of responsibility as the organisation and projects grow
  • Tailored training and support
  • Part of a small, collaborative and
    friendly team
  • A gross salary of between 800,000-1.5
    million Ugandan shillings before tax and other mandatory deductions
    depending on skills and level of experience of final applicant.
How to Apply:
All suitably qualified and interested candidates should send an online
application form, Click Here.
Application Tips:
Please limit your CV to 2 sides of A4. Visit this website to read more
about the “do’s” and “don’t’s” of an effective CV. Click Here
Cover letters should be limited to one side of A4. We are looking for a
couple of paragraphs telling us why you are right for the role and for Irise.
We want to see evidence that you understand the role description and the
organisation. Tell us clearly why you want to work for us in this capacity.
What is motivating you? What can you bring that someone else won’t i.e. what is
your unique selling point? We are not interested in reading generic letters.
Deadline: 9th
January, 2017

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