Job Title: Administrator/Logistics Officer
Organisation: Irise Uganda
Duty Station: Jinja, Uganda
Gross Salary: Between
800,000-1.5 million UGX
800,000-1.5 million UGX
About US:
Irise Uganda is a young, fast growing NGO working in partnership with
the UK registered charity to support the education and empowerment of
marginalised women and girls in Uganda. The organisation currently focuses on
developing and delivering a sustainable solution to inadequate provision for
women and girls’ menstrual health and hygiene needs. Over the last 2 years
we’ve reached over 20,000 girls with the pads and education they need.
the UK registered charity to support the education and empowerment of
marginalised women and girls in Uganda. The organisation currently focuses on
developing and delivering a sustainable solution to inadequate provision for
women and girls’ menstrual health and hygiene needs. Over the last 2 years
we’ve reached over 20,000 girls with the pads and education they need.
Job Summary: The
Administrator/Logistics Officer will administer the day-to-day running of Irise
Uganda, including applying financial and procedural policies consistently,
administering expenses and completing data entry and reporting.
Administrator/Logistics Officer will administer the day-to-day running of Irise
Uganda, including applying financial and procedural policies consistently,
administering expenses and completing data entry and reporting.
Key Duties and
Responsibilities:
Responsibilities:
Financial Administration and Reporting:
- Administering weekly expenses for team
members - Data entry and checking of project
spending and expenses with support from the Head of Operations of Irise
Uganda - Administering Irise Uganda’s pay roll
every month
Human Resources:
- Recording and administering staff annual
leave, sick leave, over time and flexible work patterns in accordance with
agreed policies and procedures - Conducting routine administrative training
and induction for new staff and top-up training as required for existing
staff.
Procurement:
- Managing and procuring office stock
including stationary, cleaning materials - Administering the general up keep of the
office including weekly cleaning, gardening, dealing with repairs etc. - Managing and procuring IT equipment as
required, including office internet bundles
Enterprise Project Stocks and Accounts: Work closely with Irise
Uganda Ltd and the Head of Operations at Irise International to issue monthly
invoices to Irise entrepreneurs.
Uganda Ltd and the Head of Operations at Irise International to issue monthly
invoices to Irise entrepreneurs.
Planning and review: As the projects grow and develop, the
individual would work with the Head of Operations at Irise International to
regularly review existing policies and procedures, identify the need for new or
improved mechanisms and develop and implement the appropriate new tools and
systems.
individual would work with the Head of Operations at Irise International to
regularly review existing policies and procedures, identify the need for new or
improved mechanisms and develop and implement the appropriate new tools and
systems.
Qualifications, Skills and Experience:
- The ideal candidate for the Irise Uganda
Administrator/Logistics Officer should be a graduate with a relevant
degree - Prior experience administering expenses
for a small organisation - Prior experience working as part of a
small team and organisation - Excellent IT skills including use of
Microsoft Word, Excel (candidates will be expected to use simple formula),
Power point, Google Mail and Google Drive. (Please note that IT skills
will be assessed as part of the recruitment process) - Show a commitment to transparent
accountability and accurate reporting. (Failure to adhere to policies and
procedures will be considered gross misconduct and grounds for instant
dismissal without notice or benefits). - Demonstrated ability to work to deadlines
autonomously and relatively independently with predominantly virtual
support. - Previous experience of or exposure to
international accounting and financial standards is desired - Previous experience working in the NGO
Sector is an added advantage - Previous experience administering the
finances of an income generating project is desired - Previous experience meeting the
requirements of an international funder - Previous involvement in building and
establishing new procedures - Able to use Quick Books or comparable
accounting software
Job Benefits:
- Opportunities for promotion and increasing
levels of responsibility as the organisation and projects grow - Tailored training and support
- Part of a small, collaborative and
friendly team - A gross salary of between 800,000-1.5
million Ugandan shillings before tax and other mandatory deductions
depending on skills and level of experience of final applicant.
How to Apply:
All suitably qualified and interested candidates should send an online
application form, Click Here.
application form, Click Here.
Application Tips:
Please limit your CV to 2 sides of A4. Visit this website to read more
about the “do’s” and “don’t’s” of an effective CV. Click Here
about the “do’s” and “don’t’s” of an effective CV. Click Here
Cover letters should be limited to one side of A4. We are looking for a
couple of paragraphs telling us why you are right for the role and for Irise.
We want to see evidence that you understand the role description and the
organisation. Tell us clearly why you want to work for us in this capacity.
What is motivating you? What can you bring that someone else won’t i.e. what is
your unique selling point? We are not interested in reading generic letters.
couple of paragraphs telling us why you are right for the role and for Irise.
We want to see evidence that you understand the role description and the
organisation. Tell us clearly why you want to work for us in this capacity.
What is motivating you? What can you bring that someone else won’t i.e. what is
your unique selling point? We are not interested in reading generic letters.
Deadline: 9th
January, 2017
January, 2017
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