Fresher Administrative Assistant NGO Jobs – Medical Research Council/ Uganda Virus Research Institute (MRC/UVRI)

Job Title:         Administrative Assistant
Organisation: Medical
Research Council/ Uganda Virus Research Institute (MRC/UVRI)
Funding Source: MRC (UK) and
U.S. PEPFAR
Duty Station: Masaka, Uganda
Reports to: Scientist
Position Code: ADMN117
About US:
The Medical Research Council/ Uganda Virus Research Institute
(MRC/UVRI) based at the Uganda Virus Research Institute in Entebbe is a
bilateral multi-disciplinary research organization funded by, the Medical
Research Council (UK) and Centers for Disease Control and Prevention (CDC) in
Uganda under the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) and
other donor agencies. Established in 1988, the MRC/UVRI Uganda Research Unit on
AIDS is an internationally recognized center of excellence for research on HIV
infection and related diseases, contributing knowledge on the revolving
epidemic, the evaluation of innovative health care options, treatment and
prevention, and the development of health policy and practice in Africa and
worldwide.
Job Summary: The
Administrative Assistant will provide overall support for the smooth running of
the IPM project activities
Key Duties and
Responsibilities:  
  • Ensures
    timey allocation of facilities including transport for project use
  • Ensuring
    availability of petty cash for project refunds and reconciling it
    with Administrative Assistant.
  • Keenly
    tracks all project procurements for items and supplies, confirms receipt
    in liaison with the Procurement Officer.
  • Manages
    project stores and reconciles supplies balances at every end of month with
    the Field Station Administrator.
  • Responsible
    for all project related travels and works with concerned individuals to
    ensure timely arrangements for bookings and facilitation.
  • Ensures
    all project assets are tagged and securely kept and reconciles list
    annually together with Field Station Administrator.
  • Ensures
    all project expenses meet available financial and accounting procedures
    and accounts for all project expenses in a timely manner.
  • The
    jobholder ensures a healthy communication between the project and the
    station administration for all requests and suggestions.
  • Offers
    support in the planning and preparation for all project training
    initiatives.
  • Represent
    the project in the station Management meetings
  • Mentors
    and supervises the Office Attendant and Administrative Assistant while
    ensuring optimum performance and annual evaluation
  • Responsible
    for Project staff welfare in consultation with the Field Station Administrator
  • Conducts
    staff orientation for new staff on the project in liaison with the Field
    Station Administrator.
Qualifications, Skills and
Experience: 
  • The
    applicant for the Administrative Assistant job opportunity should
    hold a Bachelor’s degree in
    Business Administration or a related field with an additional
    qualification in Procurement and supply chain management
  • One
    year of experience working in a large international or research
    organisation supporting project implementation.
  • Basic
    accounting knowledge is an added advantage
  • Computer
    literacy skills
  • Proficiency
    in the use of Navision ERP
  • Good
    people, financial and logistical management skills
How to Apply:
All candidates should send their applications letters, copies of
academic qualifications and curriculum vitae including names, telephone
contacts and email addresses of three (3) referees should be sent only via e
mail to: recruitment@mrcuganda.org. Please quote the position code in the
subject line of the email.
NB: Only shortlisted
candidates will be contacted for interviews. Note that academic qualifications
will be subjected to verification by the issuing institutions
Deadline: 27th January 2017
                                 

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