Fresher Accounts and Administrative Assistant NGO Job Careers – Community Development Resource Network (CDRN)

Organisation: Community
Development Resource Network (CDRN)
Duty Station: Kampala, Uganda
Reports to: General Manager
Starting Salary: UGX 500,000
/= to 600,000/=
About Us:
The Community Development Resource Network (CDRN) is a local,
independent and non-profit non-governmental organization registered by National
NGOs Board and the Registrar of Companies to operate in all parts of Uganda. It
was founded in 1994 to support community development work through participatory
techniques and to assist organizations involved in such work to be more
effective in meeting their mandates. CDRN is strongly committed to making an
effective contribution to righting social injustices in Uganda, which often
arise from gender and other forms of inequality, poor governance, limited
empowerment and the denial of rights. 
Job Summary: The Accounts
and Administrative Assistant will provide accounting and administrative
services
Key Duties and
Responsibilities:   
Administration:
  • Ensure compliance to organization / donor
    regulations and that financial controls, policies and procedures are
    applied in all financial transactions.
  • Offer support in the preparation,
    coordination, and monitoring of the project and consolidated budgets
  • Prepare monthly and quarterly financial
    reports for internal use by management team.
  • Prepare and submit quarterly and annual
    financial reports to funding agencies (donors) as per the reporting
    guidelines of different donors.
  • Prepare acknowledgement and appreciation
    letters for funds received from different donors.
  • Ensure that all financial transactions are
    recorded accurately into the computerized PASTEL financial accounting
    software.
  • Be responsible for petty cash and ensure
    replenishment as per the policies and procedures.
  • Carry out monthly bank and cash
    reconciliations.
  • Verify all staff financial requisitions,
    receipts/supporting documents, general ledgers, journals and reports for
    completeness and accuracy.
  • Ensure staff advances are accounted for in
    time.
  • Ensure timely availability of funds
    requisitioned by staff.
  • Prepare draft annual accounts for external
    auditing.
  • Preparation of the payroll.
  • Maintain proper books of accounts and all
    other financial records for all activities and projects.
  • Ensure sound accounting principles and
    controls are applied to financial transactions in the organization.
Administration:
  • Manage CDRN’s contracts with suppliers in
    accordance with the procurement policy.
  • Ensure CDRN’s compliance with donors
    agreements
  • Prepare and keep staff leave records.
  • Ensure that staff files are updated with
    all required information and are kept in a safe place.
  • Ensure CDRN complies with statutory
    employment obligations (i.e NSSF, PAYE, VAT etc).
  • Ensure delivery of quality services to
    CDRN in respect to outsourced services.
  • Register and keep custody of important
    documents of the organization such as the land title, constitution,
    registration certificates, building plan, approved policies, contracts,
    minutes, staff files, bank documents etc in a safe place.
  • Provide support to procurement activities.
  • Ensure proper functioning, maintenance of
    office building and equipments such as telephones, computers, printers,
    scanners, office furniture, cars, motorcycle etc in accordance with
    existing policies.
  • Ensure that all office equipments purchased
    are engraved and insured (where it is applicable)
  • Ensure safety and security of all staff
    and office premises and property.
  • Prepare and keep up to date CDRN’s asset
    register and inventory on a quarterly basis.
  • Ensure finance, administration and project
    documents are filed and properly shelved (both manual and computerized).
  • Carry out any other organizational
    administration duties such as minute taking and registration at events as
    may be required.
Qualifications, Skills and
Experience:  
  • The applicant for the CDRN Accounts and
    Administrative Assistant  job
    opportunity should hold an Honors Bachelor’s Degree in either Commerce
    (Accounting option) or Business Administration (Accounting option) or
    Business Studies (Accounting option) or Finance and Accounting from a
    recognized Institution;
  • Professional accounting qualification of
    ACCA Level 1 or CPA Level II is an added advantage
  • A minimum of two years of financial and
    administration experience in an NGO setting in a similar position.
  • Previous exposure and experience in
    various aspects of accounting principles and practices with a good
    understanding of International Financial Reporting Standards (IFRS)
  • Broad knowledge of the context in which
    non-profit organizations operate
  • Flexibility to work outside normal working
    hours with long hours
  • Excellent oral, written and presentation
    skills in English with good computer skills
  • Able to work under minimum supervision,
    independently and in a team
  • Good information and communications
    technology skills
  • High degree of ethics and Integrity
  • Good team work
  • Excellent analytical skills
  • Computer proficient in word processing,
    spreadsheets/excel, PowerPoint, and knowledge of accounting software
    (e.g.: Accounting packages such as pastel)
  • Excellent organizational skills
  • Strong numeracy skills
  • Ability to prepare and present documents
    in a well-designed and attractive format with superior attention to detail
  • Ability to maintain the highest level of
    professionalism when dealing with staff
  • Constant face-to-face, telephone and
    electronic communication with colleagues, both internal and external
  • Ability to work with sensitive information
    and maintaining confidentiality
  • Ability to perform multiple tasks with
    minimal supervision
How to Apply:
All suitably qualified and interested candidates should provide a cover
letter expressing interest in the job, a detailed CV, including names,
addresses, and phone contacts of three professional referees, copies of
academic documents to:
The Executive Director,
Community Development Resource Network,
Plot 433 Balituma Road- Nakulabye from 8.00am – 5.00pm
Email to: ed@cdrn.or.ug copy to cdrn@cdrn.or.ug
Deadline: 23rd January,
2017 by 5:00pm
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