The Ugandan Jobline

• Ensure compliance to organization / donor
  regulations and that financial controls, policies and procedures are
  applied in all financial transactions.
• Offer support in the preparation,
  coordination, and monitoring of the project and consolidated budgets
• Prepare monthly and quarterly financial
  reports for internal use by management team.
• Prepare and submit quarterly and annual
  financial reports to funding agencies (donors) as per the reporting
  guidelines of different donors.
• Prepare acknowledgement and appreciation
  letters for funds received from different donors.
• Ensure that all financial transactions are
  recorded accurately into the computerized PASTEL financial accounting
  software.
• Be responsible for petty cash and ensure
  replenishment as per the policies and procedures.
• Carry out monthly bank and cash
  reconciliations.
• Verify all staff financial requisitions,
  receipts/supporting documents, general ledgers, journals and reports for
  completeness and accuracy.
• Ensure staff advances are accounted for in
  time.
• Ensure timely availability of funds
  requisitioned by staff.
• Prepare draft annual accounts for external
  auditing.
• Preparation of the payroll.
• Maintain proper books of accounts and all
  other financial records for all activities and projects.
• Ensure sound accounting principles and
  controls are applied to financial transactions in the organization.

• Manage CDRN’s contracts with suppliers in
  accordance with the procurement policy.
• Ensure CDRN’s compliance with donors
  agreements
• Prepare and keep staff leave records.
• Ensure that staff files are updated with
  all required information and are kept in a safe place.
• Ensure CDRN complies with statutory
  employment obligations (i.e NSSF, PAYE, VAT etc).
• Ensure delivery of quality services to
  CDRN in respect to outsourced services.
• Register and keep custody of important
  documents of the organization such as the land title, constitution,
  registration certificates, building plan, approved policies, contracts,
  minutes, staff files, bank documents etc in a safe place.
• Provide support to procurement activities.
• Ensure proper functioning, maintenance of
  office building and equipments such as telephones, computers, printers,
  scanners, office furniture, cars, motorcycle etc in accordance with
  existing policies.
• Ensure that all office equipments purchased
  are engraved and insured (where it is applicable)
• Ensure safety and security of all staff
  and office premises and property.
• Prepare and keep up to date CDRN’s asset
  register and inventory on a quarterly basis.
• Ensure finance, administration and project
  documents are filed and properly shelved (both manual and computerized).
• Carry out any other organizational
  administration duties such as minute taking and registration at events as
  may be required.

• The applicant for the CDRN Accounts and
  Administrative Assistant  job
  opportunity should hold an Honors Bachelor’s Degree in either Commerce
  (Accounting option) or Business Administration (Accounting option) or
  Business Studies (Accounting option) or Finance and Accounting from a
  recognized Institution;
• Professional accounting qualification of
  ACCA Level 1 or CPA Level II is an added advantage
• A minimum of two years of financial and
  administration experience in an NGO setting in a similar position.
• Previous exposure and experience in
  various aspects of accounting principles and practices with a good
  understanding of International Financial Reporting Standards (IFRS)
• Broad knowledge of the context in which
  non-profit organizations operate
• Flexibility to work outside normal working
  hours with long hours
• Excellent oral, written and presentation
  skills in English with good computer skills
• Able to work under minimum supervision,
  independently and in a team
• Good information and communications
  technology skills
• High degree of ethics and Integrity
• Good team work
• Excellent analytical skills
• Computer proficient in word processing,
  spreadsheets/excel, PowerPoint, and knowledge of accounting software
  (e.g.: Accounting packages such as pastel)
• Excellent organizational skills
• Strong numeracy skills
• Ability to prepare and present documents
  in a well-designed and attractive format with superior attention to detail
• Ability to maintain the highest level of
  professionalism when dealing with staff
• Constant face-to-face, telephone and
  electronic communication with colleagues, both internal and external
• Ability to work with sensitive information
  and maintaining confidentiality
• Ability to perform multiple tasks with
  minimal supervision

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