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• Overall responsible for ensuring sound
  financial management in West Nile region and its sub-offices.
• Ensure DRC finance regulations and
  procedures are adhered to in all West Nile offices. Consequently
  consistently assess and    identify
  gaps for further capacity building.  
  
• Implement, manage and develop internal
  controls.
• Responsible for ensuring accurate and
  complete entries in the accounting system and presence of an accurate
  filing system and as well as accurate and complete transaction
  documentation.
• To ensure timely completion by the finance
  team of the assigned accounting tasks that are in accordance with the
  outlined policies and procedures.
• Offer support in tracking the journal
  entries by reviewing the source documentation and making relevant adjustments,
  assisting in the preparation of audit requirements, supporting in the
  preparation of statistical reports and to make sure that they are
  standardized.
• Offer timely support in budget preparation
  and drafting of relevant documents, perform miscellaneous filing, adhoc
  reconciliation, etc.
• Maintain and update the West Nile
  operational budget (master budget). 
  
• Be present at various meetings, to address
  the issues, provide appropriate guidelines for improvising the businesses
  process, and to identify opportunities for improvement.

• Coordinates recruitment process at field
  level.
• Ensures that all field staff have valid
  contracts and informing Kampala HR Officer on any renewals to be made.
• Provides guidance on policy issues at
  field level in liaison with the Country HR/Admin coordinator
• Ensures that Monday morning minutes for
  the region will be shared with the admin by Wednesday of every week.
• Is the overall responsible for office
  management. This refers to the coordination office in Arua and all the sub
  offices in the region.
• Focal Person for Payroll at field level
  ensuring that monthly payroll updates are sent to the Kampala HR Officer
  by the 15th of every month
• Responsible for personnel files. The
  Admin/Finance coordinator is to ensure that all personnel files for all
  the West Nile will be kept updated following the prescribed checklist.
• Raise staff complaints to the coordination
  office in Kampala
• Coordinates Medical and Workman’s
  insurance for field staff in liaison with Kampala HR 
• Responsible for all the Field office time
  sheets and sends to Kampala HR by 5th of the following Month
• Coordinates performance appraisal process
  ensuring that all staff are appraised at the end of probation and at the
  end of year.
• Coordinates orientation process for all
  new staff at field level.
• Coordinates leave tracking and ensures
  that the tracker is sent to the Kampala HR Officer at the end of every
  month.
• Coordinates the exit and clearance process
  ensuring that all exiting staff have handed over DRC property and the exit
  forms sent to Kampala HR.
• Responsible for ensuring that airtime for
  field staff is loaded monthly and timely. This is done in liaison with the
  Kampala Admin officer.
• Responsible for all premises leases at
  field level and coordinates with the Admin officer in Kampala to ensure
  that we always have valid leases and that payments to the lessors are done
  in a timely manner.
• Ensure service contracts are respected and
  paid for according to agreed terms of payments. 
• Support the implementation of DRC Uganda
  IT strategies in West Nile region. 

• Ensure West Nile offices are compliant to
  DRC operational handbook. 
• Provides guidance on policy issues at
  field level in liaison with the Country Office. 
• Provide overall oversight of the support
  departments by analyzing and ensuring they are working together to deliver
  services on timely manner.
• Responsible for the rolling out of
  existing and new support and operational tools, policies and ensures
  consistent application of the same in the West Nile Region.
• Responsible for information management
  & sharing in West Nile region especially when it relates to finance,
  administration, human resources, IT and procurement.
• Ensure coherent reporting is adhered to by
  all support departments this relates to monthly cashbook reporting,
  departmental area performance indicators reporting due to the country
  office by 5th of every month and any other adhoc report requested from
  time to time.
• Build capacity and provide technical
  supervision of support functions in West Nile.
• Perform any other duties as may be
  assigned from time to time.

• The applicant for the Danish Refugee
  Council (DRC) Administration and Finance Coordinator job opportunity must
  hold a Bachelor’s Degree in Business Administration/Management, Finance,
  Accounting
• A minimum of six years of relevant
  experience with an International NGO.
• Demonstrated ability to prioritize tasks
  and meet deadlines.
• Proven experience working with the major
  donors, UN, ECHO, NMFA, UN & DANIDA among other donors.
• A pro-active person who is able to work
  independently and at the same time a good team-player.
• Excellent computer skills. Proficiency in
  excel is a key requirement.
• Excellent communication skills, calm and a
  good sense of humour.
• Proven commitment to transparency and
  accountability practices.
• Fluent in written and spoken English.
• Strong interpersonal skills, cultural
  sensitivity, and demonstrated ability to establish effective working
  relations with the other team members and other stakeholders.
• Service oriented.
• Previous experience in training
  non-finance staff is desired

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