The Ugandan Jobline

• Support
  the collection and collation of all annual procurement plans of good and
  services
• Draw
  procurement plans from approved budgets
• The
  jobholder will propose timetable for procurement to be approved
• Set
  up timetable and agree with finance, programme, sales and centres
  teams on times, volumes and processes to use
• Ensure
  that all the necessary paperwork is forwarded to users on time
• Guide
  staff and all user departments on issues to do with procurement and
  logistics

• Set Up
• Under instruction and in liaison with users, set up and manage
  procurement of goods and services closely following policy to
  ensure timeliness, quality and cost efficiency
• Present procurement documentation to procurement committee on
  time and accurately
• Prepare adverts, agenda and notices and publish.
• Ensure all the necessary documentation is filled by the
  them before a procurement activity commences
• Proposals, award letters, contracts completed
• Participates in pre-bid meetings,
• Assists in Publicizing Procurement notices including liaising
  with newspapers printing companies about advertisements, and
  addenda.
• Purchase
• Submit invoices to Finance for payment
• Follow up on the suppliers and service providers invoices, and
  ensure that they are paid in a timely manner
• Storage
• Ensure receipt is for the right goods (batch numbers,
  expirey dates etc)
• Ensure proper storage. Raising immediately any concerns
• Coordinate with the Warehouse supervisor to ensure that all
  equipment and pharmaceutical products required by the different field
  teams are released in a timely manner
• Delivery
• Consignments sent with teams going to field and through courier
  in a timely manner.
• Carries out supplier appraisals, with consultation with
  Procurement and Logistics Manager, and other managers and Directors.
• Record keeping: Properly files documents
  including bid documents, proposals, award letters, contracts

• Supplier
  appraisals carried out and reports made every year
• Prepare
  monthly, quarterly and annual reports about the status of the procurement
  and logistics.
• Survey
  staff clients and get feedback on levels of satisfaction
• Participates
  in bid evaluation meetings

• The applicant should preferably hold a
  Bachelor’s Degree or its
  equivalent in Business management, Commerce, General Management,
  Procurement& Logistics Management, Accounting, pharmacy
• The
  applicants should preferably have two years’ experience in
  procurement & Logistics management related activities in NGO /or
  commercial setting
• Knowledge
  in supply chain management is an added advantage.
• Demonstrable
  experience of a range of procurement activities, including but not limited
  to: national and international procurement; warehouse management;
  pharmacy management.
• Proven
  skills in Microsoft Office computer programmes, particularly Word and
  Excel.
• Knowledge
  of institutional donors in the sector and related compliance regulations
  (e.g., DFID, EC, USAID, UNFPA) regarding warehousing.
• Pharmacological experience: knowledge of
  drugs and pharmacy stores management
• Thorough
  knowledge of the principles, procedures and practises of accounting,
  financial records and transactions
• Broad
  knowledge and understanding of current internal audit legislation with
  the ability to maintain up to date knowledge and sharing developments with
  colleagues.
• Strong
  organisation skills with the ability to work under pressure
• Able
  to work autonomously and to plan and prioritise own workload
• Excellent
  verbal, written and presentation skills

• Accountability of all staff to each other
  and our clients and stakeholders
• Equality of opportunity and access
• Value for money in the management of our
  resources

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