Job Title: Business Support Assistant
Organization: World Food
Programme (WFP)
Programme (WFP)
Duty Station: Uganda
Position Grade: SC4
Reports to: Programme Policy
Officer
Officer
About US:
The UN World Food Programme (WFP) is the United Nations frontline
agency against world hunger. It is the largest and longest serving humanitarian
agency in Uganda. . Currently WFP focuses on three priority areas: Saving lives
in Emergencies; Building Resilience through Predicatable Safety Nets; Improving
Nutrition & Mother-and Child Health; and Supporting Small Holder Farmers to
Access Markets. WFP has operations in various parts of the Country.
agency against world hunger. It is the largest and longest serving humanitarian
agency in Uganda. . Currently WFP focuses on three priority areas: Saving lives
in Emergencies; Building Resilience through Predicatable Safety Nets; Improving
Nutrition & Mother-and Child Health; and Supporting Small Holder Farmers to
Access Markets. WFP has operations in various parts of the Country.
Job Summary: The Business
Support Assistant will provide finance, human resource and administrative
support to the field office
Support Assistant will provide finance, human resource and administrative
support to the field office
Key Duties and
Responsibilities:
Responsibilities:
- The incumbent will gather information with
clear direction to support the drafting of documents and preparing reports
by other staff. - Quickly respond to queries and escalate
where appropriate, in order to provide a timely and accurate service to
clients. - Support processing and managing routine
administrative and financial tasks in various functional areas, to
contribute to the effective and timely management of resources. - Provide revision and proof-reading
services for standard documents, to contribute to the development of
accurate documentation. - Take overall responsibility for the
maintenance of set standard systems and files, to ensure information is
accurate and readily available for the function. - Identify simple discrepancies in
statistics and data, such as missing information, and report to senior
staff in order to support clients to deliver their work. - Take responsibility for data integrity to
facilitate availability of accurate information in corporate systems. - Offer guidance on routine business support
methods and practices to junior colleagues to ensure services are
delivered consistently and to the required standards. - Work closely with a variety of
individuals, taking on feedback where appropriate to assist in business
support delivery for staff.
Qualifications, Skills and
Experience:
Experience:
- The applicants for the United Nations UN
World Food Programme (WFP) Business Support Assistant job opportunity
should hold a Bachelor’s degree in either of the following Statistics,
Nutrition, Agriculture, Commerce, ICT, Education, Rural Development
Studies, Social Administration and Social Sciences or any other related
field obtained from a recognized institution. - A minimum of three (3) years of relevant
working experience in either of the following fields; statistics, social
administration, refugee operations, community mobilization or any other
related field gained from a reputable organization. - Good knowledge and skills in using
Microsoft Office applications. - Excellent command both written and oral of
English is vital.
Organisational Capabilities:
Purpose:
- Understand and communicate the
Strategic Objectives: Understands WFP’s Strategic Objectives
and the link to own work objectives. - Be a force for positive change:
Flexibly adapts individual contributions to accommodate changes in
direction from supervisors and internal/external changes (such as evolving
needs of beneficiaries, new requirements of partners). - Make the mission inspiring to our
team: Recognizes and shares with team members the ways in
which individual contributions relate to WFP’s mission. - Make our mission visible in everyday
actions: Sets own goals in alignment with WFP’s overall
operations, and is able to communicate this link to others.
People:
- Look for ways to strengthen people’s
skills: Assesses own strengths and weaknesses to increase
self-awareness, and includes these in conversations on own developmental
needs. - Create an inclusive culture:
Participates in open dialogue, and values the diverse opinion of others,
regardless of background, culture, experience, or country assignment. - Be a coach & provide
constructive feedback: Proactively seeks feedback and coaching
to build confidence, and develop and improve individual skills. - Create an “I will”/”We will” spirit:
Participates in accomplishing team activities and goals in the face of
challenging circumstances.
Performance:
- Encourage innovation & creative
solutions: Shows willingness to explore and experiment with
new ideas and approaches in own work. - Focus on getting results:
Consistently delivers results within individual scope of work on time, on
budget and without errors. - Make commitments and make good on
commitments: Commits to upholding individual accountabilities
and responsibilities in the face of ever-changing country or functional
priorities. - Be Decisive: Makes
rational decisions about individual activities when faced with uncertain
circumstances, including in times of ambiguity regarding information or
manager direction.
Partnership:
- Connect and share across WFP units:
Seeks to understand and adapt to internal or cross-unit teams’ priorities
and preferred working styles. - Build strong external partnerships:
Demonstrates ability to understand and appropriately respond to and/or
escalate needs of external partners. - Be politically agile &
adaptable: Portrays an informed and professional demeanor
toward internal and external partners and stakeholders. - Be clear about the value WFP brings
to partnerships: Aligns own activities with supervisor’s
priorities to fulfill internal and external partner needs.
How to Apply:
All candidates who desire to join the United Nations World Food
Programme are encouraged to submit their applications online at the link below.
Programme are encouraged to submit their applications online at the link below.
Deadline: 30th December
2016
2016
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