United Nations Business Support Assistant Job Careers – World Food Programme (WFP)

Job Title:           Business Support Assistant
Organization: World Food
Programme (WFP)
Duty Station: Uganda
Position Grade: SC4
Reports to: Programme Policy
Officer
About US:
The UN World Food Programme (WFP) is the United Nations frontline
agency against world hunger. It is the largest and longest serving humanitarian
agency in Uganda. . Currently WFP focuses on three priority areas: Saving lives
in Emergencies; Building Resilience through Predicatable Safety Nets; Improving
Nutrition & Mother-and Child Health; and Supporting Small Holder Farmers to
Access Markets. WFP has operations in various parts of the Country.
Job Summary: The Business
Support Assistant will provide finance, human resource and administrative
support to the field office 
Key Duties and
Responsibilities:  
  • The incumbent will gather information with
    clear direction to support the drafting of documents and preparing reports
    by other staff.
  • Quickly respond to queries and escalate
    where appropriate, in order to provide a timely and accurate service to
    clients.
  • Support processing and managing routine
    administrative and financial tasks in various functional areas, to
    contribute to the effective and timely management of resources.
  • Provide revision and proof-reading
    services for standard documents, to contribute to the development of
    accurate documentation.
  • Take overall responsibility for the
    maintenance of set standard systems and files, to ensure information is
    accurate and readily available for the function.
  • Identify simple discrepancies in
    statistics and data, such as missing information, and report to senior
    staff in order to support clients to deliver their work.
  • Take responsibility for data integrity to
    facilitate availability of accurate information in corporate systems.
  • Offer guidance on routine business support
    methods and practices to junior colleagues to ensure services are
    delivered consistently and to the required standards.
  • Work closely with a variety of
    individuals, taking on feedback where appropriate to assist in business
    support delivery for staff.
Qualifications, Skills and
Experience:
  • The applicants for the United Nations UN
    World Food Programme (WFP) Business Support Assistant job opportunity
    should hold a Bachelor’s degree in either of the following Statistics,
    Nutrition, Agriculture, Commerce, ICT, Education, Rural Development
    Studies, Social Administration and Social Sciences or any other related
    field obtained from a recognized institution.
  • A minimum of three (3) years of relevant
    working experience in either of the following fields; statistics, social
    administration, refugee operations, community mobilization or any other
    related field gained from a reputable organization.
  • Good knowledge and skills in using
    Microsoft Office applications.
  • Excellent command both written and oral of
    English is vital.
Organisational Capabilities:
Purpose:
  • Understand and communicate the
    Strategic Objectives:
    Understands WFP’s Strategic Objectives
    and the link to own work objectives.
  • Be a force for positive change:
    Flexibly adapts individual contributions to accommodate changes in
    direction from supervisors and internal/external changes (such as evolving
    needs of beneficiaries, new requirements of partners).
  • Make the mission inspiring to our
    team:
    Recognizes and shares with team members the ways in
    which individual contributions relate to WFP’s mission.
  • Make our mission visible in everyday
    actions:
    Sets own goals in alignment with WFP’s overall
    operations, and is able to communicate this link to others.
People:
  • Look for ways to strengthen people’s
    skills
    : Assesses own strengths and weaknesses to increase
    self-awareness, and includes these in conversations on own developmental
    needs.
  • Create an inclusive culture:
    Participates in open dialogue, and values the diverse opinion of others,
    regardless of background, culture, experience, or country assignment.
  • Be a coach & provide
    constructive feedback:
    Proactively seeks feedback and coaching
    to build confidence, and develop and improve individual skills.
  • Create an “I will”/”We will” spirit:
    Participates in accomplishing team activities and goals in the face of
    challenging circumstances.
Performance:
  • Encourage innovation & creative
    solutions:
    Shows willingness to explore and experiment with
    new ideas and approaches in own work.
  • Focus on getting results:
    Consistently delivers results within individual scope of work on time, on
    budget and without errors.
  • Make commitments and make good on
    commitments:
    Commits to upholding individual accountabilities
    and responsibilities in the face of ever-changing country or functional
    priorities.
  • Be Decisive: Makes
    rational decisions about individual activities when faced with uncertain
    circumstances, including in times of ambiguity regarding information or
    manager direction.
Partnership:
  • Connect and share across WFP units:
    Seeks to understand and adapt to internal or cross-unit teams’ priorities
    and preferred working styles.
  • Build strong external partnerships:
    Demonstrates ability to understand and appropriately respond to and/or
    escalate needs of external partners.
  • Be politically agile &
    adaptable:
    Portrays an informed and professional demeanor
    toward internal and external partners and stakeholders.
  • Be clear about the value WFP brings
    to partnerships:
    Aligns own activities with supervisor’s
    priorities to fulfill internal and external partner needs.
How to Apply:
All candidates who desire to join the United Nations World Food
Programme are encouraged to submit their applications online at the link below.
Deadline: 30th December
2016
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