Job Title: Secretary
Organisation: United Nations
High Commissioner for Refugees (UNHCR)
High Commissioner for Refugees (UNHCR)
Position No.: TMP003
Vacancy Notice: 029/2016
Reports to:
Administrative/Finance Associate
Administrative/Finance Associate
Duty Station: Uganda
Post Grade: GL2
About UNHCR:
The Office of the United Nations High Commissioner for Refugees was
established on December 14, 1950 by the United Nations General Assembly.
UNHCR’s mandate under the Statute of the Office of the United Nations High
Commissioner for Refugees is to lead and co-ordinate action for international
protection to refugees; seek permanent solutions for the problems of refugees
and safeguard refugee rights and well-being. UNHCR has an additional mandate
concerning issues of statelessness, as it is given a designated role under
Article 11 of the 1961 Convention on the Reduction of Statelessness.
established on December 14, 1950 by the United Nations General Assembly.
UNHCR’s mandate under the Statute of the Office of the United Nations High
Commissioner for Refugees is to lead and co-ordinate action for international
protection to refugees; seek permanent solutions for the problems of refugees
and safeguard refugee rights and well-being. UNHCR has an additional mandate
concerning issues of statelessness, as it is given a designated role under
Article 11 of the 1961 Convention on the Reduction of Statelessness.
Job Summary: The Secretary
will be liaising with other internal or external entities, to ensure effective
delivery of services and achievement of objectives. The assignments are mostly
standard tasks including limited interpretation of subject matter and
information exchange between staff in the office, at the duty station and
external officials of other institutions to ensure mutual understanding.
will be liaising with other internal or external entities, to ensure effective
delivery of services and achievement of objectives. The assignments are mostly
standard tasks including limited interpretation of subject matter and
information exchange between staff in the office, at the duty station and
external officials of other institutions to ensure mutual understanding.
Key Duties and
Responsibilities:
Responsibilities:
- The Secretary will Prepare correspondence
for signature, checking enclosures and addresses, and draft correspondence
on routine matters. - The jobholder will also arrange
appointments/meetings both internal and external, some involving high
ranking officials. - The incumbent will receive visitors, place
and screen telephone calls, respond to routine requests for information
and take notes at meetings as and when required. - Type a wide variety of material from
drafts and printed texts using a word processor. - Proof-read for correctness and maintain
office records and reference files on various subjects. Assist in making
travel arrangements. - The jobholder will receive, review, sort
and distribute all incoming and outgoing material, highlight priority
items and attach necessary background information. - May be required to maintain/update
confidential files. - Perform other relevant duties as required.
Key Performance Indicators:
- The UNHCR Office has sufficient
secretarial and administrative support thus better able to meet its
objectives. Authority (decisions made in executing responsibilities and to
achieve results) - Access the relevant information and
records which may be sensitive and confidential. - Prioritise tasks in consultation with the
supervisor and organise work independently.
Qualifications, Skills and Experience:
- The ideal candidate for the United Nations
UNHCR Secretary job vacancy should have completed secondary education or
equivalent technical or commercial school with Secretarial training and/or
certificate. - At least three years of previous job
experience relevant to the function. - Computer skills (MS office and People soft
applications). - Completion of UNHCR learning programmes or
specific training relevant to functions of the position is desirable but
not mandatory - Language: Fluency in English
and knowledge of local language (Madi).
How to Apply:
All interested Ugandan nationals who wish to join the United Nations
High Commissioner for Refugees (UNHCR) in the aforementioned capacity are
encouraged to click on the link below and follow the application instructions
after reviewing the job details.
High Commissioner for Refugees (UNHCR) in the aforementioned capacity are
encouraged to click on the link below and follow the application instructions
after reviewing the job details.
Deadline: 23rd December,
2016
2016
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