Job Title: Facilities Management Assistant
Organization: United Nations
Regional Service Centre Entebbe (RSCE)
Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe,
Uganda
Uganda
Job Opening Number: RSCE/GJO/LL/006/12-2016
Reports to: FCM
Unit Supervisor
Unit Supervisor
Grade: GS-3
About RSCE:
The Regional Service Centre Steering Committee is the decision-making
body for RSCE, in compliance with General Assembly resolutions, United Nations
Secretariat rules and regulations, strategic guidance from United Nations
Headquarters and oversight bodies. The Steering Committee consults with the
Global Field Support Strategy Implementation Coordination Team, as required.
body for RSCE, in compliance with General Assembly resolutions, United Nations
Secretariat rules and regulations, strategic guidance from United Nations
Headquarters and oversight bodies. The Steering Committee consults with the
Global Field Support Strategy Implementation Coordination Team, as required.
The Regional Service Centre, as approved by the Member States, is
owned, managed and staffed by the regional missions it serves. This framework
reinforces the existing missions’ chain of command structures and lines of
authority in a manner that does not create an additional layer between
Headquarters and the regional missions. It also ensures that staffing for RSC.
owned, managed and staffed by the regional missions it serves. This framework
reinforces the existing missions’ chain of command structures and lines of
authority in a manner that does not create an additional layer between
Headquarters and the regional missions. It also ensures that staffing for RSC.
Key Duties and Responsibilities:
·
The Facilities
Management Assistant will assist in coordinating routine maintenance, cleaning,
gardening, garbage collection and fumigation activities, and preparation of
ESB/RSCE offices, conference rooms, Transit Camp and ancillary buildings, and
similarly take care of MONUSCO facilities at Entebbe Airport and Kampala Head
Office, as assigned
The Facilities
Management Assistant will assist in coordinating routine maintenance, cleaning,
gardening, garbage collection and fumigation activities, and preparation of
ESB/RSCE offices, conference rooms, Transit Camp and ancillary buildings, and
similarly take care of MONUSCO facilities at Entebbe Airport and Kampala Head
Office, as assigned
·
The incumbent
will provide facilities maintenance assistance in client offices as requested
via Engineering/FCM help desk (using Ineed) for all missions under RSCE
The incumbent
will provide facilities maintenance assistance in client offices as requested
via Engineering/FCM help desk (using Ineed) for all missions under RSCE
·
Work
closely with the cleaning contractor to ensure that the pest control
(fumigation), garbage collection, sewage removal, cleaning and gardening
services are provided in a timely manner and that proper safety practices are
observed at all times
Work
closely with the cleaning contractor to ensure that the pest control
(fumigation), garbage collection, sewage removal, cleaning and gardening
services are provided in a timely manner and that proper safety practices are
observed at all times
·
Manage
and coordinate moves of offices and staff from one location to another
Manage
and coordinate moves of offices and staff from one location to another
·
Prepare
and follow-up on Work Orders for building maintenance and minor engineering
works at the ESB, the MONUSCO Air Terminal, and the Kampala Head Office
Prepare
and follow-up on Work Orders for building maintenance and minor engineering
works at the ESB, the MONUSCO Air Terminal, and the Kampala Head Office
·
Regularly
monitor and support rotation of contingents (troops) at the MONUSCO Air
Terminal / Transit Camp and keep records of incoming and outgoing contingents
for all Missions supported by the ESB
Regularly
monitor and support rotation of contingents (troops) at the MONUSCO Air
Terminal / Transit Camp and keep records of incoming and outgoing contingents
for all Missions supported by the ESB
·
Assist
the FCM Unit Supervisor in preparing of FCM daily, weekly, and monthly reports
Assist
the FCM Unit Supervisor in preparing of FCM daily, weekly, and monthly reports
·
Report
to FCM Supervisor alt complaints, incidents, operational support requests, and
status of the MONUSCO ESB Transit Camp and the ESB as a whole
Report
to FCM Supervisor alt complaints, incidents, operational support requests, and
status of the MONUSCO ESB Transit Camp and the ESB as a whole
·
Co-ordinate
/liaise with other Sections/Units like Administration, Log Ops, Supply
(Rations) to ensure that tasks assigned are being carried out in timely manner
Co-ordinate
/liaise with other Sections/Units like Administration, Log Ops, Supply
(Rations) to ensure that tasks assigned are being carried out in timely manner
·
Perform
any other duties as assigned by the Superiors
Perform
any other duties as assigned by the Superiors
Key Performance Indicators:
·
Contributes
in supervising FCM contractors’ activities and reporting through timely
submission of accurate information.
Contributes
in supervising FCM contractors’ activities and reporting through timely
submission of accurate information.
·
Provides
and maintains accurate records
Provides
and maintains accurate records
·
Properly
routes and prioritizes Work Orders.
Properly
routes and prioritizes Work Orders.
·
Provides
administrative support to the Unit.
Provides
administrative support to the Unit.
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the United Nations
Regional Service Centre Entebbe (RSCE) Facilities
Management Assistant job should have completed a High School diploma or equivalent is required.
The ideal candidate for the United Nations
Regional Service Centre Entebbe (RSCE) Facilities
Management Assistant job should have completed a High School diploma or equivalent is required.
·
Hold a
certificate in a relevant technical field (Building/ Civil/ Plumbing/
Electrical/ Architecture/ Facilities Management) is desirable.
Hold a
certificate in a relevant technical field (Building/ Civil/ Plumbing/
Electrical/ Architecture/ Facilities Management) is desirable.
·
At least
three years’ experience in Facilities Camp Management is required.
At least
three years’ experience in Facilities Camp Management is required.
·
Previous
experience working in construction industry/building management or related area
is desirable.
Previous
experience working in construction industry/building management or related area
is desirable.
·
Languages: Fluency in oral and written English is
required. Knowledge of another official United Nations language is an advantage.
Languages: Fluency in oral and written English is
required. Knowledge of another official United Nations language is an advantage.
Personal Competencies:
·
Professionalism: Knowledge of the Organization’s rules and
regulations pertaining to Facilities/Camp Management, supervision of
contractors’ works. Shows pride in work and in achievements; demonstrates
professional competence; is conscientious and efficient in meeting commitments,
observing deadlines and achieving results; is motivated by professional rather
than personal concerns; shows persistence when faced with difficult situations
or challenges; remains calm in stressful situations; shows commitment to
implementing the goal of gender equality by ensuring the equal participation
and full involvement of women and men in all aspects of work.
Professionalism: Knowledge of the Organization’s rules and
regulations pertaining to Facilities/Camp Management, supervision of
contractors’ works. Shows pride in work and in achievements; demonstrates
professional competence; is conscientious and efficient in meeting commitments,
observing deadlines and achieving results; is motivated by professional rather
than personal concerns; shows persistence when faced with difficult situations
or challenges; remains calm in stressful situations; shows commitment to
implementing the goal of gender equality by ensuring the equal participation
and full involvement of women and men in all aspects of work.
·
Communication: Speaks and writes clearly and
effectively; listens to others, correctly interprets messages from others and
responds appropriately; asks questions to clarify, and exhibits interest in
having two-way communication; tailors language, tone, style and format to match
audience; demonstrates openness in sharing information and keeping people
informed.
Communication: Speaks and writes clearly and
effectively; listens to others, correctly interprets messages from others and
responds appropriately; asks questions to clarify, and exhibits interest in
having two-way communication; tailors language, tone, style and format to match
audience; demonstrates openness in sharing information and keeping people
informed.
·
Teamwork: Works collaboratively with colleagues to
achieve Organizational goals; solicits inputs by genuinely valuing others’
ideas and expertise; is willing to learn from others; places team agenda before
personal agenda; supports and acts in accordance with final group decision,
even when such decisions may not entirely reflect own position; shares credit
for team accomplishments and accepts joint responsibility for team
shortcomings.
Teamwork: Works collaboratively with colleagues to
achieve Organizational goals; solicits inputs by genuinely valuing others’
ideas and expertise; is willing to learn from others; places team agenda before
personal agenda; supports and acts in accordance with final group decision,
even when such decisions may not entirely reflect own position; shares credit
for team accomplishments and accepts joint responsibility for team
shortcomings.
NB: The United Nations
does not charge a fee at any stage of the recruitment process (application,
interview meeting, processing, or training). The United Nations does not
concern itself with information on applicants’ bank accounts. Women are
strongly encouraged to apply.
does not charge a fee at any stage of the recruitment process (application,
interview meeting, processing, or training). The United Nations does not
concern itself with information on applicants’ bank accounts. Women are
strongly encouraged to apply.
How to Apply:
All suitably qualified and interested Ugandan candidates should send
their applications the following documents:
their applications the following documents:
·
The United Nations Personal History form (P-11),
Download
Here; This should be signed
The United Nations Personal History form (P-11),
Download
Here; This should be signed
·
Proof of required academic certificates i.e. Academic
Certificate(s) and/or High School/Secondary Diplomas
Proof of required academic certificates i.e. Academic
Certificate(s) and/or High School/Secondary Diplomas
·
Latest performance evaluation reports /
appraisals
Latest performance evaluation reports /
appraisals
The applicants with the completed documents are strongly encouraged to
apply via e-mail and must include the Vacancy Announcement Number (check
beginning of this advert) and Job Title to: [email protected]
apply via e-mail and must include the Vacancy Announcement Number (check
beginning of this advert) and Job Title to: [email protected]
Deadline: 5th January 2017
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