Supply Chain Manager Job Placement – International Rescue Committee (IRC)




Job Title:      Supply Chain Manager
Organization: International
Rescue Committee (IRC)
Duty Station: Uganda
Reports to: Field
Coordinator
About Us:
The International Rescue Committee helps people whose lives and
livelihoods are shattered by conflict and disaster to survive, recover, and
gain control of their future. It was created by Albert Einstein more than 80
years and has been working in Uganda since 1998. It has particularly working in
the conflict zones where tens of thousands of people have been kills and over
1.6 million displaced. Following a peace agreement in 2006, Ugandans are
returning home and looking to rebuild their lives. The IRC is there to protect
women and children from violence and exploitation by fostering a safe
environment and encouraging education, and is supporting farmers and small
businesses, and helping communities promote peace and long-term development.
Job Summary: The Supply
Chain Manager will provide all necessary Supply Chain support to the Senior
Supply Chain Manager and Field Coordinators to enable field project activities
to proceed with maximum efficiency while adhering to the Global IRC’s Supply
Chain Manual and SOPs. The Supply Chain Manager will work under the supervision
of the Field coordinator and should be a strong team member who can assist in
the continued development of the Supply Chain Team and contribute to the
further effective running of IRC activities in Uganda. He will be based in
Yumbe Field Office and will be responsible for the effective management of the
warehouse staff, Transport team and procurement staff. The Supply Chain Manager
is a key position within the Chain and carries responsibility for the integrity
of the IRC’s Supply Chain system. Supply Chain must be able to rapidly respond
to the programs and operation’s needs, whilst ensuring best practices and
maintaining audit-compliant records. Specific responsibilities includes
supervising the procurement process, warehousing process, assets management,
vehicles and transport management and IT.
Key Duties and Responsibilities:  
Administrative Role:
  • Manage all staff employed in the supply
    chain Department supporting operations for IRC Yumbe  program by assigning of duties through
    delegation, monitoring the performance and regularly evaluating staff
    directly supervised by him /her.
  • Responsible, in conjunction with the
    Senior Supply chain Manager for planning, organizing and developing the
    long term strategy and approach of IRC Supply chain.
  • Make recommendations on training for all
    staff under his/her supervision.
  • Ensure there is an adequate and neatly
    organized filling system for procurement documents, Warehouse documents,
    transport and vehicles management and other logistical records.
Supply Chain Activities:
  • Ensure all Supply Chain activities are
    carried out to a satisfactory standard.
  • Ensure that the necessary logistical
    processes are effected for all projects.
  • Where necessary, to manage, or support,
    the development and proper functioning of any project office deemed
    necessary to support the program.
  • Assess potential projects as requested by
    /Field coordinator/ Supply chain Coordinator
  • Familiarize with the IRC Supply chain
    Manual and comply with the policies outlined in the IRC Logistics Manual.
  • Complete required reports and submit a
    monthly logistic report for all supply chain activities in all sites to
    senior supply chain Manager.
Procurement of goods and services:
  • Directly supervise all staff involved in
    the procurement in Yumbe Field Office
  • Offer technical support to all field
    procurement staff
  • Receive and review all Purchase Request
    from Programs and operations
  • Ensure that procurements are done in
    accordance with IRC Policies and procedures, ensuring that the purchases
    of goods and services are appropriate in terms of quality and fair market
    price.
  • Ensure that all purchases are properly
    authorized in accordance with IRC Finance and Logistics policies and
    procedures.
  • Ensure that IRC procedures are followed in
    all spheres.
  • Conduct staff orientation where necessary.
  • Ensure that up to date files for price
    guide / catalogs / products technical information to be used by the office
    for Budgetary and ordering purposes are maintained.
  • Review PRs, BA and Contracts/ PO prior to
    sending it to the FC for signature and ensure that a proper record for any
    procurement act is kept and inventory of used LPOs is maintained for
    future references.
  • Prepare weekly procurement reports and
    send to all programs and departments
  • Ensure that all other procurement files
    are maintained
  • Coordinate closely with the Procurement /
    Logistics Department in Nairobi to ensure that program supplies purchased
    from Nairobi are in place in all field sites.
  • Prepare and submit a compiled and complete
    PR tracking sheet for all procurement
  • Oversee the performance of the procurement
    committee and participate in it’s meetings
Transport and Vehicles Management:
  • Directly supervise the transport staff in
    IRC Yumbe
  • Provide the required technical support to
    all transport staff
  • Coordinate vehicle allocation and
    movement.
  • Ensure that log books are verified and
    signed.
  • Review and approve fuel vouchers.
  • Strictly monitor fuel utilization and
    vehicles efficiencies.
  • Monitor vehicle maintenance and ensure
    that the fleet is serviceable.
  • Review monthly vehicle reports outlining
    fuel usage and maintenance cost per vehicle
  • Verifies vehicle fuel payments prior to
    sending them for approval.
  • Analyses vehicle running costs &
    monthly report
  • Devise a vehicle tracking system, which
    ensures that the location of all vehicles is known at all time.
  • Ascertain and ensure adherence to IRC
    Transport and vehicle policy
Assets Management:
  • Directly supervise staff involved in the
    assets management and records keeping
  • Ensure that an update asset register is
    maintained on a monthly basis.
  • Ensure that an updated assets inventory
    sheet is maintained on monthly bases.
  • Ensure that all IRC assets and equipment
    are well maintained
  • Ensure that all IRC premises are well
    maintained
  • Ensure that the movement of IRC assets is
    tracked and the necessary documentation is done when an asset changes its
    status.
  • Ensure that an up to date filing system
    for all assets maintained.
  • Review all monthly asset reports from all
    field sites
  • Recommend assets for disposal and ensure
    that the necessary paper work is prepared.
Warehousing management:
  • Directly supervise all Warehouse staff
  • Provide the required technical support to
    all warehouse staff
  • Ensure that all the ware houses are well
    maintained.
  • Ensure that updating stock records is done
    on a daily basis both on the prologs and stock cards
  • Ensure that all stores procedures are
    followed by all staff.
  • Ensure that there is Controlled access to
    all IRC stores and ensure that stores premises are secure
  • Ensure that the filing system for stores
    is well maintained.
  • Ensure that an efficient storage and
    inventory system is maintained.
  • Review monthly stock reports.
  • Ensure that an update office, residence,
    and stores inventory is done on a monthly basis.
  • Ensure that all supply chain Policies and
    Procedures are followed and adhered to in all transactions.
  • Conduct periodic trainings reviews with
    all logistics staff
     
Qualifications, Skills and
Experience:
  • The ideal candidates for the IRC Supply
    Chain Manager job vacancy should hold a Bachelor’s degree in logistics or
    Business management another relevant field
  • A minimum of five years’ experience
    working as a logistician;
  • Thorough method of working with ability to
    work under pressure to pursue multiple tasks simultaneously to successful
    conclusions;
  • Management ability to lead, motivate and
    develop staff;
  • Positive attitude with good sense of
    humor;
  • Committed team player;
  • Ability to live and work in a fairly
    isolated area and in conditions of limited comfort;
  • Good computer skills (Word, Excel);
  • The following experience will all be
    advantageous: previous NGO work, experience in repairing/maintaining
    vehicles, communications (Codan HF, VHF)
How to Apply:
All suitably qualified and interested candidates should send their
applications online at the link below.
Deadline: 31st
December, 2016.
NB: Only shortlisted
candidates will be contacted.

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