The Ugandan Jobline

• Manage all staff employed in the supply
  chain Department supporting operations for IRC Yumbe  program by assigning of duties through
  delegation, monitoring the performance and regularly evaluating staff
  directly supervised by him /her.
• Responsible, in conjunction with the
  Senior Supply chain Manager for planning, organizing and developing the
  long term strategy and approach of IRC Supply chain.
• Make recommendations on training for all
  staff under his/her supervision.
• Ensure there is an adequate and neatly
  organized filling system for procurement documents, Warehouse documents,
  transport and vehicles management and other logistical records.

• Ensure all Supply Chain activities are
  carried out to a satisfactory standard.
• Ensure that the necessary logistical
  processes are effected for all projects.
• Where necessary, to manage, or support,
  the development and proper functioning of any project office deemed
  necessary to support the program.
• Assess potential projects as requested by
  /Field coordinator/ Supply chain Coordinator
• Familiarize with the IRC Supply chain
  Manual and comply with the policies outlined in the IRC Logistics Manual.
• Complete required reports and submit a
  monthly logistic report for all supply chain activities in all sites to
  senior supply chain Manager.

• Directly supervise all staff involved in
  the procurement in Yumbe Field Office
• Offer technical support to all field
  procurement staff
• Receive and review all Purchase Request
  from Programs and operations
• Ensure that procurements are done in
  accordance with IRC Policies and procedures, ensuring that the purchases
  of goods and services are appropriate in terms of quality and fair market
  price.
• Ensure that all purchases are properly
  authorized in accordance with IRC Finance and Logistics policies and
  procedures.
• Ensure that IRC procedures are followed in
  all spheres.
• Conduct staff orientation where necessary.
• Ensure that up to date files for price
  guide / catalogs / products technical information to be used by the office
  for Budgetary and ordering purposes are maintained.
• Review PRs, BA and Contracts/ PO prior to
  sending it to the FC for signature and ensure that a proper record for any
  procurement act is kept and inventory of used LPOs is maintained for
  future references.
• Prepare weekly procurement reports and
  send to all programs and departments
• Ensure that all other procurement files
  are maintained
• Coordinate closely with the Procurement /
  Logistics Department in Nairobi to ensure that program supplies purchased
  from Nairobi are in place in all field sites.
• Prepare and submit a compiled and complete
  PR tracking sheet for all procurement
• Oversee the performance of the procurement
  committee and participate in it’s meetings

• Directly supervise the transport staff in
  IRC Yumbe
• Provide the required technical support to
  all transport staff
• Coordinate vehicle allocation and
  movement.
• Ensure that log books are verified and
  signed.
• Review and approve fuel vouchers.
• Strictly monitor fuel utilization and
  vehicles efficiencies.
• Monitor vehicle maintenance and ensure
  that the fleet is serviceable.
• Review monthly vehicle reports outlining
  fuel usage and maintenance cost per vehicle
• Verifies vehicle fuel payments prior to
  sending them for approval.
• Analyses vehicle running costs &
  monthly report
• Devise a vehicle tracking system, which
  ensures that the location of all vehicles is known at all time.
• Ascertain and ensure adherence to IRC
  Transport and vehicle policy

• Directly supervise staff involved in the
  assets management and records keeping
• Ensure that an update asset register is
  maintained on a monthly basis.
• Ensure that an updated assets inventory
  sheet is maintained on monthly bases.
• Ensure that all IRC assets and equipment
  are well maintained
• Ensure that all IRC premises are well
  maintained
• Ensure that the movement of IRC assets is
  tracked and the necessary documentation is done when an asset changes its
  status.
• Ensure that an up to date filing system
  for all assets maintained.
• Review all monthly asset reports from all
  field sites
• Recommend assets for disposal and ensure
  that the necessary paper work is prepared.

• Directly supervise all Warehouse staff
• Provide the required technical support to
  all warehouse staff
• Ensure that all the ware houses are well
  maintained.
• Ensure that updating stock records is done
  on a daily basis both on the prologs and stock cards
• Ensure that all stores procedures are
  followed by all staff.
• Ensure that there is Controlled access to
  all IRC stores and ensure that stores premises are secure
• Ensure that the filing system for stores
  is well maintained.
• Ensure that an efficient storage and
  inventory system is maintained.
• Review monthly stock reports.
• Ensure that an update office, residence,
  and stores inventory is done on a monthly basis.
• Ensure that all supply chain Policies and
  Procedures are followed and adhered to in all transactions.
• Conduct periodic trainings reviews with
  all logistics staff 

• The ideal candidates for the IRC Supply
  Chain Manager job vacancy should hold a Bachelor’s degree in logistics or
  Business management another relevant field
• A minimum of five years’ experience
  working as a logistician;
• Thorough method of working with ability to
  work under pressure to pursue multiple tasks simultaneously to successful
  conclusions;
• Management ability to lead, motivate and
  develop staff;
• Positive attitude with good sense of
  humor;
• Committed team player;
• Ability to live and work in a fairly
  isolated area and in conditions of limited comfort;
• Good computer skills (Word, Excel);
• The following experience will all be
  advantageous: previous NGO work, experience in repairing/maintaining
  vehicles, communications (Codan HF, VHF)

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