Job Title: Reception Manager
Organisation: Humanitarian
Initiative Just Relief Aid (HIJRA)
Initiative Just Relief Aid (HIJRA)
Funding Source: UNHCR
Duty Station: Uganda
Reports to: Field Program
Coordinator
Coordinator
About US:
Humanitarian Initiative Just Relief Aid (HIJRA) is an international
African humanitarian and development organization that positively contributes
towards improving the living standards and conditions of those adversely
affected by disasters and conflict in the Horn, East & Central Africa by
implementing WASH, Health, Education, Livelihoods, Community service &
development and Protection programs in the region for a period of more than 20
years.
African humanitarian and development organization that positively contributes
towards improving the living standards and conditions of those adversely
affected by disasters and conflict in the Horn, East & Central Africa by
implementing WASH, Health, Education, Livelihoods, Community service &
development and Protection programs in the region for a period of more than 20
years.
About UNHCR Project:
HIJRA with funding from the UNHCR in Uganda is implementing a
multi-sectoral Program for refugees in Oruchinga settlement (Isingiro
district), Nakivale settlement (Isingiro district) and Nyakabande Transit
Center (Kisoro district).
multi-sectoral Program for refugees in Oruchinga settlement (Isingiro
district), Nakivale settlement (Isingiro district) and Nyakabande Transit
Center (Kisoro district).
Job Summary: The Reception Manager will provide direct
program implementation, represent the interests of HIJRA in the field by
liaising with UN/UNHCR, Government and other agencies in his/her area of
operation, and ensures that HIJRA policies and procedures are followed in the
field
program implementation, represent the interests of HIJRA in the field by
liaising with UN/UNHCR, Government and other agencies in his/her area of
operation, and ensures that HIJRA policies and procedures are followed in the
field
Key Duties and
Responsibilities:
Responsibilities:
·
Establish and ensure a transparent system of
management including the coordination of services and other activities in the
camp.
Establish and ensure a transparent system of
management including the coordination of services and other activities in the
camp.
·
In charge of the mobilization and the
participation of the beneficiaries on matters affecting them.
In charge of the mobilization and the
participation of the beneficiaries on matters affecting them.
·
Supervise and maintain the infrastructure of the
camps.
Supervise and maintain the infrastructure of the
camps.
·
Set-up an information management system in the
camps, including the collection and the supply of data and the transparent
sharing of the information.
Set-up an information management system in the
camps, including the collection and the supply of data and the transparent
sharing of the information.
·
Follow-up the supply of services in the camps
according to HIJRA’s policies and procedures.
Follow-up the supply of services in the camps
according to HIJRA’s policies and procedures.
·
Organize and execute, and or oversee the
follow-up of the recording of the population of the camps, update the data of
the population of the camps.
Organize and execute, and or oversee the
follow-up of the recording of the population of the camps, update the data of
the population of the camps.
·
Make the link between the various communities
and the groups living in the camp and favor a peaceful coexistence.
Make the link between the various communities
and the groups living in the camp and favor a peaceful coexistence.
·
Protect the interests of the population of the
camps towards the authorities of the camp, the service providers and the
stakeholders.
Protect the interests of the population of the
camps towards the authorities of the camp, the service providers and the
stakeholders.
·
Ensure liaison between the population of the
camps and the service providers and the stakeholders.
Ensure liaison between the population of the
camps and the service providers and the stakeholders.
·
Ensure liaison between the UNHCR/local
authorities and the other relevant stakeholders by ensuring effective
coordination and the information exchange with them.
Ensure liaison between the UNHCR/local
authorities and the other relevant stakeholders by ensuring effective
coordination and the information exchange with them.
·
Perform general camp administration, and supply
procurement, ensuring effective and efficient operations in the program.
Perform general camp administration, and supply
procurement, ensuring effective and efficient operations in the program.
·
Act as the focal person for communications
between the field offices.
Act as the focal person for communications
between the field offices.
·
Oversee the contractual arrangements with
vendors to ensure that HIJRA’s interests are adequately protected
Oversee the contractual arrangements with
vendors to ensure that HIJRA’s interests are adequately protected
·
Ensure security and safety of HIJRA’s human
resource and assets
Ensure security and safety of HIJRA’s human
resource and assets
·
Ensure compliance with HIJRA’s policies and
procedures, donor requirement, government rules and regulations.
Ensure compliance with HIJRA’s policies and
procedures, donor requirement, government rules and regulations.
·
Plan, perform and supervise the development,
coordination, implementation and monitoring of camp activities.
Plan, perform and supervise the development,
coordination, implementation and monitoring of camp activities.
·
Ensure participation in official
meeting/training workshops
Ensure participation in official
meeting/training workshops
·
Ensure that refugee issues are immediately
identified and addressed.
Ensure that refugee issues are immediately
identified and addressed.
·
Keep abreast with political, social, economic
and cultural developments that have an impact on the refugees/IDP environment.
Keep abreast with political, social, economic
and cultural developments that have an impact on the refugees/IDP environment.
·
Play a major role in proposal development and
budget control for the camps.
Play a major role in proposal development and
budget control for the camps.
·
Significantly contribute to and facilitate a
program of results-based advocacy through a consultative process with sectorial
and/or cluster partners.
Significantly contribute to and facilitate a
program of results-based advocacy through a consultative process with sectorial
and/or cluster partners.
·
Facilitate effective information management
through the provision of disaggregated data on populations of concern and their
problems.
Facilitate effective information management
through the provision of disaggregated data on populations of concern and their
problems.
·
Actively contribute to capacity-building
initiatives for the communities.
Actively contribute to capacity-building
initiatives for the communities.
·
The incumbent will enforce compliance with, and
integrity of, all refugee standard operating procedures.
The incumbent will enforce compliance with, and
integrity of, all refugee standard operating procedures.
·
Provide staff coaching and technical supervision
to develop ownership / responsibility for activities.
Provide staff coaching and technical supervision
to develop ownership / responsibility for activities.
·
Line-manage the staff including day-to-day
management, development and training, and performance management.
Line-manage the staff including day-to-day
management, development and training, and performance management.
·
Undertakes other duties as required
Undertakes other duties as required
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the HIJRA Reception
Manager job opportunity should hold a Bachelor’s Degree in Social Works and
Social Administration, Public Administration or Economics or equivalent.
The ideal candidate for the HIJRA Reception
Manager job opportunity should hold a Bachelor’s Degree in Social Works and
Social Administration, Public Administration or Economics or equivalent.
·
A minimum of four years’ experience in a similar
position and humanitarian work and NGOs
A minimum of four years’ experience in a similar
position and humanitarian work and NGOs
·
Project management experience (management,
planning, staff development and training skills) in development programs
Project management experience (management,
planning, staff development and training skills) in development programs
·
Proven capabilities in leadership and management
required
Proven capabilities in leadership and management
required
·
Excellent skills in written and spoken English
Excellent skills in written and spoken English
·
Strong negotiation and interpersonal skills, and
flexibility in cultural and organizational terms
Strong negotiation and interpersonal skills, and
flexibility in cultural and organizational terms
·
Ability to work well and punctually under
pressure
Ability to work well and punctually under
pressure
·
Excellent presentation and communication skills
and the ability to interact with a number of different partners and contacts,
including governmental authorities, UNHCR, people of concern, etc.
Excellent presentation and communication skills
and the ability to interact with a number of different partners and contacts,
including governmental authorities, UNHCR, people of concern, etc.
·
Strong judgmental skills and make ethical and
moral decisions
Strong judgmental skills and make ethical and
moral decisions
·
Capacity building skills
Capacity building skills
·
Managing Performance
Managing Performance
·
Proposal writing is a must
Proposal writing is a must
·
Good strategic planning skills
Good strategic planning skills
·
Flexibility to travel to other project sites
Flexibility to travel to other project sites
How to Apply:
All suitably qualified and interested candidates should send an
application letter and Curriculum Vitae including telephone and email contacts
of three referees including your current/most recent employer.
application letter and Curriculum Vitae including telephone and email contacts
of three referees including your current/most recent employer.
Application should be addressed to the:
Country Program Manager,
Humanitarian Initiative Just Relief Aid (HIJRA),
P.O. Box 37703, Kampala, Uganda.
Email to:
[email protected]. The subject line should read: “Reception Manager.”
[email protected]. The subject line should read: “Reception Manager.”
Deadline: 20th December 2016
For more of the latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline
find us on our facebook page https://www.facebook.com/UgandanJobline