Job Title: Graduate Trainee (5 No Experience Jobs) Organisation: Jubilee Health…
Earn over 75m annually as Property Management Supervisor at United States Embassy / US Mission
Job Title: Property Management Supervisor
Organisation: United States
US Embassy, US Mission in Uganda
US Embassy, US Mission in Uganda
Duty Station: Kampala,
Uganda
Uganda
Salary Grade: FSN-9 (Ugshs 75,718,515 p.a. inclusive
of allowances)
of allowances)
Vacancy Announcement Number:
105-16
105-16
About US Embassy:
The United States Embassy in Kampala, Uganda has enjoyed diplomatic
relations with Uganda for over 30 years.
Ambassador Deborah R. Malac currently heads the U.S Mission to
Uganda. The Mission is composed of
several offices and organizations all working under the auspices of the Embassy
and at the direction of the Ambassador.
relations with Uganda for over 30 years.
Ambassador Deborah R. Malac currently heads the U.S Mission to
Uganda. The Mission is composed of
several offices and organizations all working under the auspices of the Embassy
and at the direction of the Ambassador.
Among the offices operating under the U.S Mission to Uganda are:
·
United States Agency for International
Development (USAID)
United States Agency for International
Development (USAID)
·
Centers for Disease Control (CDC)
Centers for Disease Control (CDC)
·
Peace Corps
Peace Corps
Job Summary: The
Property Management Supervisor supervises thirty two employees and is mainly responsible
for the oversight of all State, USAID, CDC, NIH, DAO, and MSG warehouse
activities, overseeing the full range of duties relating to expendable and
non-expendable property management, the inventory reconciliation process,
arranging for auctions, facilitating the house make ready process, and setting
up US Mission functions. The jobholder is
the Responsible Party for approximately $10 million in Non-Expendable (NXP) and
Expendable Property (EXP).
Property Management Supervisor supervises thirty two employees and is mainly responsible
for the oversight of all State, USAID, CDC, NIH, DAO, and MSG warehouse
activities, overseeing the full range of duties relating to expendable and
non-expendable property management, the inventory reconciliation process,
arranging for auctions, facilitating the house make ready process, and setting
up US Mission functions. The jobholder is
the Responsible Party for approximately $10 million in Non-Expendable (NXP) and
Expendable Property (EXP).
Key Duties and Responsibilities:
Supervision Responsibilities:
35% Provides
administrative and technical supervision of thirty-two staff, performing such
duties as scheduling the section’s leave, monitoring employee performance, and
providing day to day guidance and training.
35% Provides
administrative and technical supervision of thirty-two staff, performing such
duties as scheduling the section’s leave, monitoring employee performance, and
providing day to day guidance and training.
Warehouse Management: 25%
·
Supervises
all warehouse activities relating to non-expendable and expendable operations
for State, USAID, CDC, NIH, DAO and MSG.
Supervises
all warehouse activities relating to non-expendable and expendable operations
for State, USAID, CDC, NIH, DAO and MSG.
·
Manages
and physically participates in the offloading of incoming supplies for all
agencies.
Manages
and physically participates in the offloading of incoming supplies for all
agencies.
·
Coordinates
and supervises in the delivery, arrangement and removal of party items for
various Embassy functions.
Coordinates
and supervises in the delivery, arrangement and removal of party items for
various Embassy functions.
·
The
incumbent supervises the replacement of appliances and ensures non functioning appliances
are delivered to the repair shop or placed in container for disposal.
The
incumbent supervises the replacement of appliances and ensures non functioning appliances
are delivered to the repair shop or placed in container for disposal.
·
Supervises
the replacement of old and damaged furnishings and ensures these items are
placed in container for disposal.
Supervises
the replacement of old and damaged furnishings and ensures these items are
placed in container for disposal.
·
Works
in close coordination with Facility Maintenance to prepare non-expendable
property for auction.
Works
in close coordination with Facility Maintenance to prepare non-expendable
property for auction.
·
Maintains
cleanliness and orderliness in the warehouse by using Department of State
approved methods in arrangement and storage.
Maintains
cleanliness and orderliness in the warehouse by using Department of State
approved methods in arrangement and storage.
·
Offers
support in the preparation of yearly requisitions for furniture and furnishings
replacement and drives Government owned vehicles and forklift when need arises.
Offers
support in the preparation of yearly requisitions for furniture and furnishings
replacement and drives Government owned vehicles and forklift when need arises.
Inventory: 25%
·
Updates
GSO quarterly of NXP property replacement and new requirements.
Updates
GSO quarterly of NXP property replacement and new requirements.
·
The
jobholder also initiates and prepares NXP and EXP procurement requests for
replenishment of minimum stock levels.
Maintains a general knowledge of what is in current inventory.
The
jobholder also initiates and prepares NXP and EXP procurement requests for
replenishment of minimum stock levels.
Maintains a general knowledge of what is in current inventory.
·
Supervises
and co-ordinates the annual inventory taking and reconciliation exercise.
Supervises
and co-ordinates the annual inventory taking and reconciliation exercise.
·
Responsible
Party for approximately $10 million in NXP and EXP.
Responsible
Party for approximately $10 million in NXP and EXP.
·
In
charge of the collection of data for hazardous chemicals inventory and
completion of standard form for tracking.
In
charge of the collection of data for hazardous chemicals inventory and
completion of standard form for tracking.
House Make Readies: 15 %
·
Works
closely with other FMM, IRM, and RSO, to ensure all aspects of the make ready
are completed in time.
Works
closely with other FMM, IRM, and RSO, to ensure all aspects of the make ready
are completed in time.
·
Responsible
for ensuring that clean and functioning appliances, furniture, and furnishings
are placed in the house.
Responsible
for ensuring that clean and functioning appliances, furniture, and furnishings
are placed in the house.
·
Coordinates
the work of outside contractors on occasion.
Coordinates
the work of outside contractors on occasion.
Qualifications, Skills and
Experience:
Experience:
NOTE: All applicants must address each selection
criterion detailed below with specific and comprehensive information supporting
each item.
criterion detailed below with specific and comprehensive information supporting
each item.
·
The applicants for the United Stated US Embassy Property Management Supervisor career opportunity should have completed both
O & A levels with a Diploma in
Property/Asset Management, Warehousing, and or Logistics Management is
required.
The applicants for the United Stated US Embassy Property Management Supervisor career opportunity should have completed both
O & A levels with a Diploma in
Property/Asset Management, Warehousing, and or Logistics Management is
required.
·
A
minimum of four years’ experience in asset management, warehousing, and/or
logistics management is required. This
experience should include supervision of staff and inventory management.
A
minimum of four years’ experience in asset management, warehousing, and/or
logistics management is required. This
experience should include supervision of staff and inventory management.
·
Excellent
working knowledge and understanding of current store management regulations and
guidelines relevant to storage, supply, inventory taking and disposal is
required.
Excellent
working knowledge and understanding of current store management regulations and
guidelines relevant to storage, supply, inventory taking and disposal is
required.
·
Level
III typing ability
Level
III typing ability
·
Hold
a valid driver’s license
Hold
a valid driver’s license
·
Possess
exceptional supervisory and interpersonal/communication skills is required
Possess
exceptional supervisory and interpersonal/communication skills is required
·
Language
Proficiency: Ability to speak and read English (Level IV)
is required.
Language
Proficiency: Ability to speak and read English (Level IV)
is required.
How to Apply:
All suitably qualified and interested candidates who wish to join the United States Embassy in Kampala are encouraged to Apply Online by following the instructions below,
1. Applicants shall be required to register under the careers page for US Embassy Kampala using the link, Click Here
2. You will receive confirmation of registration and proceed to apply.
3. On completion of this process you will receive an auto response via your email.
NB: Applicants claiming a U.S. Veteran’s preference must submit written documentation confirming eligibility (e.g., Member Copy 4 of Form DD-214, Letter from the Veteran’s Administration, or certification documenting eligibility under the VOW Act with an expected discharge no later than 120 days after the certification is submitted) by the closing date of the vacancy announcement. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veteran’s preference will not be considered in the application process. Specific criteria for receiving a U.S. Veteran’s preference may be found in HR/OE’s Family Member Employment Policy (FMEP).
1. Applicants shall be required to register under the careers page for US Embassy Kampala using the link, Click Here
2. You will receive confirmation of registration and proceed to apply.
3. On completion of this process you will receive an auto response via your email.
NB: Applicants claiming a U.S. Veteran’s preference must submit written documentation confirming eligibility (e.g., Member Copy 4 of Form DD-214, Letter from the Veteran’s Administration, or certification documenting eligibility under the VOW Act with an expected discharge no later than 120 days after the certification is submitted) by the closing date of the vacancy announcement. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veteran’s preference will not be considered in the application process. Specific criteria for receiving a U.S. Veteran’s preference may be found in HR/OE’s Family Member Employment Policy (FMEP).
Deadline: 19th December
2016
The US Mission in Kampala provides equal opportunity and fair and
equitable treatment in employment to all people without regard to race, color
religion, sex, national origin, age, disability, political affiliation, marital
status, or sexual orientation. The
Department of State also strives to achieve equal employment opportunity in all
personnel operations through continuing diversity enhancement programs.
equitable treatment in employment to all people without regard to race, color
religion, sex, national origin, age, disability, political affiliation, marital
status, or sexual orientation. The
Department of State also strives to achieve equal employment opportunity in all
personnel operations through continuing diversity enhancement programs.
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