Procurement Officer Jobs – East African Development Bank (EADB)

Organisation:
East African Development Bank (EADB)
Duty Station: Kampala,
Uganda
Reports to: Finance
Manager
About EADB:
The East African Development
Bank (EADB) is an international development finance institution, whose mandate
is to promote the sustainable economic development of East Africans.
Shareholders of the EADB are Uganda, Kenya, Tanzania, Rwanda, the African
Development Bank (AfDB), and other international financial institutions.
Job Summary: The
Procurement Officer is responsible for effectively managing the purchasing and
supplies management functions through the application of professional
procurement and inventory management practices to maximise value from
externally sourced products and services. The Procurement Officer will also be expected
to put in place and enforce service agreements that are favourable to the
company and to offer advice and direction to staff and management, as required,
with regard to procurement. In addition, the job must coordinate cost effective
disposal of assets in accordance with Bank policies and regulations.
Key Duties and Responsibilities:  
Procurement Planning:
·        
Plan
and carry out pre-procurement activities in line with and in support of business
objectives.
·        
Work
in liaison with other departments to create and deliver procurement plans and
activities that ensure continued supply of high quality and cost competitive
products and services to the Bank.
·        
Conduct
market surveys to identify reliable suppliers of goods and services for the
Bank.
·        
Facilitate
user departments in the development of requirement specifications, prioritize
their needs and prepare analysis reports.
·        
Develop
prequalification documents according to Bank regulations and guidelines.
·        
Document
for approval procurement plans and schedules
·        
Negotiate
and implement appropriate supply agreements for goods and services and ensure
that these are appropriately managed and updated.
Tender Committee:
·        
Provide
secretarial services to the Tender committee.
·        
Run
professional tender processes to ensure objective selection of suppliers for
goods and services.
·        
Prepare
documents for the Tender committee.
·        
Coordinate
the bid evaluation process.
·        
Keenly
analyse, interpret and where required present the results of market analysis,
tender results and recommendations to through written reports and actual
presentations to facilitate decision making.
Procurement Activities:
·        
Conduct
routine activities relating to the purchase good and services from local and
international markets.
·        
For
local purchases, process Local Purchase orders as required; follow up
deliveries; record goods received; coordinate inspection of goods received by
user departments; process Goods Received notes; and initiate payment for goods
delivered.
·        
For
imports, clear goods on arrival through Customs at various ports of entry;
comply with all tax regulations; initiate payment for goods delivered and
payment of taxes; keep in constant touch with ports of entry for any goods
arrival so as to avoid high demurrages; and monitor changes in tax/import regulations
that affect procurement activities.
·        
Keep
up-dating self on procurement rules and regulations and work closely with other
functions of the Bank to effectively respond to their needs through timely and
effective supply of good and services.
·        
When
required, lead project teams to ensure execution of procurement projects.
·        
Manage
suppliers/ contractors to ensure that the bank gets value for money from
services and good delivered.
·        
Negotiate
contracts with suppliers to deliver best value to the Bank. Implement and
manage supplier/ contractor agreements for the Bank
Reporting:
·        
Prepare
relevant reports as requested by line managers and Tender Committees
·        
Provide
information to the audit department to support their activities
·        
Prepare
and maintain information for use within Bank relating to procurement
performance.
Management and
Accountability for Inventory:
·        
Take
responsibility for the storage and safety of inventory.
·        
Carryout
annual stock counts of the inventory and timeously account for the goods
·        
Ensure
that goods and services are delivered to the right users within a reasonable
time frame.
·        
Put
in place procedures and tools to support distribution of goods. Keep accurate
records of distributed goods.
·        
Keenly
review and analyse country office purchase reports and usage of goods, and
report accordingly.
Asset Disposal:
·        
Actively
participate in the development or review of asset disposal policies and
procedures.
·        
Identify
assets to be disposed;
·        
Prepare
asset specifications;
·        
Participate
in the assessment of asset value;
·        
Scout
for buyers; or prepare for competitive bidding;
·        
Advertise,
receive and open bid documents;
·        
Attend
contracts committee meetings;
·        
Prepare
contract documents; and
·        
Report
on disposal of assets activities to immediate supervisor
·        
Perform
any other duties assigned by Management
Qualifications, Skills and Experience: 
·        
The
ideal candidate for the Procurement Officer vacancy must hold a good University
degree in Procurement, Commerce, Business Administration or Accounts.
·        
Recognised
professional qualification in procurement
·        
Membership
of a professional procurement body
·        
At
least five years’ procurement experience acquired in large commercial and
reputable organisation.
·        
Proven
experience in local and international procurement including ability to
successfully carryout complex procurements.
·        
Ability
to work with suppliers and build long term competitive supply relationships.
·        
Ability
to analyse data and give presentations to all levels of management
·        
Ability
to influence, communicate effectively and work with minimum supervision.
·        
Good
negotiation and influencing skills
·        
Skills
and experience in Project Management
·        
Results
driven and pro-activity
·        
High
level of integrity
·        
Ability
to work in teams
How to Apply: 
If you are a national of one
of the EADB member states and your career aspirations match the aforementioned
job role, please send your application online at the link below
Deadline: 14th
December, 2016

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