The Ugandan Jobline

• Ensure DRC rules, regulations and
  standards of procurement are upheld in all the procurement process.
• Process purchase requisitions / orders
  within purchasing authority
• The incumbent will invite, assess, and
  award/recommend supplier tenders, bids, quotations, and proposals.
• Prepare and maintain purchasing records,
  reports and price lists
• Work closely with department’s
  administration and program teams to determine procurement needs, quality,
  and delivery requirements.
• Offer support in the development of
  specifications for equipment, materials, and services/works to be
  purchased
• Support in tendering processes and
  identification of DRC approved suppliers.
• Ensure DRC approved suppliers lists is
  updated at all times.
• In charge of raising payment requests for
  processing in Arua or onward escalation to country office when it exceeds
  field authorizing limit.
• Ensure all procurement documents are
  prepared in accordance with DRC Uganda documentation checklist.
• Maintain and ensure that procurement file
  is correctly updated and is complete. This includes copies remaining with
  procurement department and originals submitted to finance for payment.
• Ensure 3-way matching process before
  acceptance of suppliers invoice and delivery note.
• Will receive and consolidate weekly
  procurement tracker and request for payment sheet from Rhino Camp,
  Kiryandongo, Koboko, Zombo, Nebbi and Yumbe and submit them to Roving
  Procurement and Logistics Officer for quality assurance and onward
  submission to Country Office
• Will receive and consolidate monthly
  procurement reports i.e. procurement table, updated Area Performance
  Indicators reports from Rhino Camp, Kiryandongo, Koboko, Zombo, Nebbi and
  Yumbe and submit them to Roving Procurement and Logistics Officer for
  quality assurance and onward submission to Country Office.
• Carry out any other tasks as assigned to
  you by the Supervisor and DRC management from time to time.

• The applicant for the Danish Refugee
  Council (DRC) Procurement Assistant job opportunity must hold a Bachelor’s
  Degree in Procurement and Logistics and at least 3 years relevant
  experience with an International NGO.
• Demonstrated ability to prioritize tasks
  and meet deadlines.
• Prior experience working with the major
  donors, UN, ECHO, NMFA, UN & DANIDA among other donors.
• Highly pro-active person who is able to
  work independently and at the same time a good team-player.
• Excellent computer skills. Proficiency in
  excel is a key requirement.
• Excellent communication skills, calm and a
  good sense of humour.
• Proven commitment to transparency and
  accountability practices.
• Fluent in written and spoken English.
• Excellent interpersonal skills, cultural
  sensitivity, and demonstrated ability to establish effective working
  relations with the other team members and other stakeholders.
• Service oriented.
• Hold a Valid driving license.
• Previous experience in training non-procurement
  and logistics staff is desired

• A cover letter (1 page) in which you
  explain why you are interested in the position and how you meet the
  qualities and qualifications criteria and salary expectations.
• Concise and accurate CV (maximum 3 pages).
  The CV should include information about your qualification, relevant
  training courses, Work experience, name and contact details of 3 relevant
  references.

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