Job Title: Operations and Finance Manager
Organisation: Irise Uganda
Duty Station: Kampala,
Uganda
Uganda
About US:
Irise Uganda is a young, fast growing NGO working in partnership with
the UK registered charity to support the education and empowerment of
marginalised women and girls in Uganda. The organisation currently focuses on
developing and delivering a sustainable solution to inadequate provision for
women and girls menstrual health and hygiene needs. Over the last 2 years we’ve
reached over 20,000 girls with the pads and education they need.
the UK registered charity to support the education and empowerment of
marginalised women and girls in Uganda. The organisation currently focuses on
developing and delivering a sustainable solution to inadequate provision for
women and girls menstrual health and hygiene needs. Over the last 2 years we’ve
reached over 20,000 girls with the pads and education they need.
Job Summary: The Operations
and Finance Manager will administer the day to day running of Irise Uganda,
including applying financial and procedural policies consistently,
administering expenses and completing data entry and reporting.
and Finance Manager will administer the day to day running of Irise Uganda,
including applying financial and procedural policies consistently,
administering expenses and completing data entry and reporting.
Key Duties and
Responsibilities:
Responsibilities:
Financial Administration and Reporting:
- Administering project budgets including
weekly expenses for team members - Data entry and checking of project
spending and expenses - Administering Irise Uganda’s pay roll
every month - Prepare monthly and quarterly financial
reports in order to monitor spending and compliance
Human Resources:
- Recording and administering staff annual
leave, sick leave, over time and flexible work patterns in accordance with
agreed policies and procedures - Conduct relevant financial and operations
training and induction for new staff and top-up training as required for
existing staff.
Procurement:
- Managing and procuring office stock
including stationary, cleaning materials - Administering the general up keep of the
office including weekly cleaning, gardening, dealing with repairs etc. - Managing and procuring IT equipment as
required, including office internet bundles
Enterprise Project Stocks and Accounts: Working closely with
Irise Uganda Ltd to issue monthly invoices to Irise entrepreneurs.
Irise Uganda Ltd to issue monthly invoices to Irise entrepreneurs.
Supporting Irise Uganda Ltd:
- Providing financial training and support
for the Production Manager at Irise Uganda Ltd according to pre-agreed
plans. - Ensuring appropriate records, including
financial records, are recorded by Irise Uganda LTD - Assisting in the preparation & review
of financial reports for Irise Uganda LTD
Planning and Review: As the projects grow and develop the
individual would work with the Director of Operations at Irise International to
regularly review existing policies and procedures, identify the need for new or
improved mechanisms and develop and implement the appropriate new tools and
systems.
individual would work with the Director of Operations at Irise International to
regularly review existing policies and procedures, identify the need for new or
improved mechanisms and develop and implement the appropriate new tools and
systems.
Supervision and Support:
- The individual will be directly
accountable to the UK registered charity Irise International but will be
working to administer the affairs of Irise Uganda, a Ugandan registered
NGO funded by Irise International. - They will be supervised remotely by the
Director of Operations at Irise International via a weekly skype meeting
with more formal monthly and quarterly reviews and through in-country
visits lasting between 4-12 weeks at least twice in 2017 to offer person
training, capacity building and support.
Qualifications, Skills and
Experience:
Experience:
- The applicant should hold a relevant
degree (financial qualifications are preferred) - Prior experience administering budgets of
between 400,000,000-2,200,000,000 Ugandan Shillings - Prior experience working as part of a
small team and organisation - Previous experience writing financial
reports and reviewing spending according to pre-agreed budgets - Previous experience working in the NGO
Sector - Previous experience administering the
finances of an income generating project - Previous experience meeting the
requirements of an international funder - Previous experience of building and
establishing new procedures - Previous experience of consultancy or
self-employed projects where self-discipline was an important part of
success Broad knowledge and understanding of international accounting and
financial standards. - Excellent IT skills including use of
Microsoft Word, Excel (candidates will be expected to use simple formula),
Power point, Google Mail and Google Drive. (Please note that IT skills
will be assessed as part of the recruitment process) - Able to use Quick Books or comparable
accounting software - Show commitment to transparent
accountability and accurate reporting. (Failure to adhere to policies and
procedures will be considered gross misconduct and grounds for instant
dismissal without notice or benefits). - An ability to work to deadlines
autonomously and relatively independently with predominantly virtual
support.
How to Apply:
All suitably qualified and interested candidates should send an online
application form, Click Here.
application form, Click Here.
Application Tips:
Please limit your CV to 2 sides of A4. Visit this website to read more
about the “do’s” and “don’t’s” of an effective CV. Click Here
about the “do’s” and “don’t’s” of an effective CV. Click Here
Cover letters should be limited to one side of A4. We are looking for a
couple of paragraphs telling us why you are right for the role and for Irise.
We want to see evidence that you understand the role description and the
organisation. Tell us clearly why you want to work for us in this capacity.
What is motivating you? What can you bring that someone else won’t i.e. what is
your unique selling point? We are not interested in reading generic letters.
couple of paragraphs telling us why you are right for the role and for Irise.
We want to see evidence that you understand the role description and the
organisation. Tell us clearly why you want to work for us in this capacity.
What is motivating you? What can you bring that someone else won’t i.e. what is
your unique selling point? We are not interested in reading generic letters.
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