Job Title: Logistics Officer
Organisation: Humanitarian
Initiative Just Relief Aid (HIJRA)
Initiative Just Relief Aid (HIJRA)
Funding Source: UNHCR
Duty Station: Uganda
Reports to: Senior
Procurement and Logistics Officer
Procurement and Logistics Officer
About US:
Humanitarian Initiative Just Relief Aid (HIJRA) is an international
African humanitarian and development organization that positively contributes
towards improving the living standards and conditions of those adversely
affected by disasters and conflict in the Horn, East & Central Africa by
implementing WASH, Health, Education, Livelihoods, Community service & development
and Protection programs in the region for a period of more than 20 years.
African humanitarian and development organization that positively contributes
towards improving the living standards and conditions of those adversely
affected by disasters and conflict in the Horn, East & Central Africa by
implementing WASH, Health, Education, Livelihoods, Community service & development
and Protection programs in the region for a period of more than 20 years.
About UNHCR Project:
HIJRA with funding from the UNHCR in Uganda is implementing a
multi-sectoral Program for refugees in Oruchinga settlement (Isingiro
district), Nakivale settlement (Isingiro district) and Nyakabande Transit
Center (Kisoro district).
multi-sectoral Program for refugees in Oruchinga settlement (Isingiro
district), Nakivale settlement (Isingiro district) and Nyakabande Transit
Center (Kisoro district).
Job Summary: The Logistics Officer will be responsible for
sourcing data recording, analysis, and interpretations and facilitation of
procurement processes. The incumbent will actively maintain the inventory and
Assets register and ensure safe custody of the financial documents for easy
reference and donor reporting. She/he will be expected to achieve utmost
efficiency by constantly reviewing work processes and work flow within the
office.
sourcing data recording, analysis, and interpretations and facilitation of
procurement processes. The incumbent will actively maintain the inventory and
Assets register and ensure safe custody of the financial documents for easy
reference and donor reporting. She/he will be expected to achieve utmost
efficiency by constantly reviewing work processes and work flow within the
office.
Key Duties and
Responsibilities:
Responsibilities:
·
Ensure that all the money received is accurately
recorded in the source document and posted in the financial management system.
Ensure that all the money received is accurately
recorded in the source document and posted in the financial management system.
·
Prepare the documents required for the payment
of the supplies up to LPO stage and ensure that all the required attachments
are in place before sending for further processing within the SERENIC system
Prepare the documents required for the payment
of the supplies up to LPO stage and ensure that all the required attachments
are in place before sending for further processing within the SERENIC system
·
The incumbent will accurately and timely prepare
the payment vouchers and attach the necessary documents before submitting them
to the Senior Finance Officer for review and posting to general ledger.
The incumbent will accurately and timely prepare
the payment vouchers and attach the necessary documents before submitting them
to the Senior Finance Officer for review and posting to general ledger.
·
Maintain stationary supply records and as well
as other inventory supply and coordinate deliveries
Maintain stationary supply records and as well
as other inventory supply and coordinate deliveries
·
Actively participate in the procurement process
by sourcing for quotations from the vendors and forwarding the same to the
procurement committee for review and decision making
Actively participate in the procurement process
by sourcing for quotations from the vendors and forwarding the same to the
procurement committee for review and decision making
·
Generate the Local Purchase Order using the
financial System and deliver the same to the supplier upon authorization
Generate the Local Purchase Order using the
financial System and deliver the same to the supplier upon authorization
·
Update the automated Items records and Fixed
Assets records on weekly and monthly basis respectively.
Update the automated Items records and Fixed
Assets records on weekly and monthly basis respectively.
·
Maintain electronic and hard copy filing system
and retrieve documents from filing system when required
Maintain electronic and hard copy filing system
and retrieve documents from filing system when required
·
Photocopy all the weekly transactions to ensure
a safe copy of the document is available for the Donor verification and Audit
Photocopy all the weekly transactions to ensure
a safe copy of the document is available for the Donor verification and Audit
·
Stamp all the payment vouchers and invoices
“paid” to avoid double posting
Stamp all the payment vouchers and invoices
“paid” to avoid double posting
·
Perform any other duties assigned by the
Supervisor
Perform any other duties assigned by the
Supervisor
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the HIJRA Logistics
Officer job opportunity should hold a Bachelor’s Degree in Accounting or
Business Administration
The ideal candidate for the HIJRA Logistics
Officer job opportunity should hold a Bachelor’s Degree in Accounting or
Business Administration
·
Possession of a Diploma in procurement studies
or wide experience in that function
Possession of a Diploma in procurement studies
or wide experience in that function
·
A minimum of two years’ experience in a busy
Finance and administration environment
A minimum of two years’ experience in a busy
Finance and administration environment
·
Strong written and spoken communication skills,
in English
Strong written and spoken communication skills,
in English
·
Ability to plan ahead and meet with deadlines
Ability to plan ahead and meet with deadlines
·
High levels of confidentiality
High levels of confidentiality
How to Apply:
All suitably qualified and interested candidates should send an
application letter and Curriculum Vitae including telephone and email contacts
of three referees including your current/most recent employer.
application letter and Curriculum Vitae including telephone and email contacts
of three referees including your current/most recent employer.
Application should be addressed to the:
Country Program Manager,
Humanitarian Initiative Just Relief Aid (HIJRA),
P.O. Box 37703, Kampala, Uganda.
Email to: [email protected].
The subject line should read: “Logistics Officer.”
The subject line should read: “Logistics Officer.”
Deadline: 20th December 2016
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