Job Title: Logistics Assistant
Organization: World Food Programme (WFP)
Duty Station: Uganda
Position Grade: SC5
Reports to: Head of Field Office
About US:
The UN World Food Programme (WFP) is the United Nations frontline agency against world hunger. It is the largest and longest serving humanitarian agency in Uganda. . Currently WFP focuses on three priority areas: Saving lives in Emergencies; Building Resilience through Predicatable Safety Nets; Improving Nutrition & Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets. WFP has operations in various parts of the Country.
Job Summary: The Logistics Assistant will be responsible for day to day coordination of Extended Delivery Point (EDP) operations for food and non-food items; inspection of commodities as well as reporting in line with WFP rules and regulation. The incumbent will implement well-defined standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.
Key Duties and Responsibilities:
- Ensure accurate daily and weekly reports on food and NFIs are shared by the EDPs and ensure that internal control systems are functioning and that all relevant records are maintained;
- Report timely any anomaly encountered from/by transporters in the delivery of cargo from the CDPs to EDPs and finally to the FDPs.
- Ensure utilization of WFP documents for all warehouse transactions as per WFP rules and regulations (waybills, LTI, stock reports, loss reports etc.).
- Ensure daily and monthly reconciliation of stock reports with the commodity-tracking unit.
- Ensure Storekeepers in-charge are prompt in effecting segregation of damaged food consignments/stocks and these are stacked separately for immediate reconditioning/reconstitution.
- Conduct regular inspection of commodities under storage and report any anomaly.
- Conduct inventory and collate monthly inventory reports.
- Institute loss mitigation measures, loss analysis and reporting,
- Follow up spoilt food disposal authorizations, execution and ensure the documents are kept for audit purposes.
- Actively participate in training staff at EDPs on storage procedures and practices as necessary.
- Ensure that food and non-food items (NFI) are controlled and accounted for according to WFP warehouse procedures.
- Regularly monitor and supervise the activities of storekeepers, tally clerks and casual labourers at the CDP.
- Offer support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.
- Support timely ordering and delivery of commodities and supplies to authorised partners and destinations.
- Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set.
- Perform any other duties as deemed necessary.
Qualifications, Skills and Experience:
- The ideal candidate for the United Nations UN World Food Programme (WFP) Logistics Assistant job opportunity should hold a University Degree in either of the following fields: Accounts, Procurement & Logistics, Computer Science, Statistics or any other related field obtained from a recognized Institution Or a Diploma in Accounts, Procurement & Logistics, Computer Science, Statistics or any other related field obtained from a recognized Institution, coupled with longer relevant working experience;
- A minimum of four years relevant working experience in a relevant field gained from a reputable organization;
- Ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation; training labourers on appropriate staking methods; identification of potential risks and taking remedial actions; coordination with transporters and accountability for commodities within the warehouse.
- Good working knowledge and experience with Microsoft Packages and other Networking Operating Systems.
- Working experience with Relational Database Management System, Oracle, & SQL would be an asset.
- Excellent command of both written & oral English is essential;
Organisational Capabilities:
Purpose:
- Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
- Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
- Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
- Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.
People:
- Look for ways to strengthen people’s skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
- Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
- Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
- Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.
Performance:
- Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
- Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
- Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
- Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.
Partnership:
- Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
- Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
- Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
- Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.
How to Apply:
All candidates who desire to join the United Nations World Food Programme are encouraged to submit their applications online at the link below.
Deadline: 23rd December 2016
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