Job Title: Public Affairs Assistant
Organisation: United States
US Embassy, US Mission in Uganda
US Embassy, US Mission in Uganda
Duty Station: Kampala,
Uganda
Uganda
Salary Grade: FSN-7 (Ugshs 42,954,740
p.a. inclusive of allowances)
p.a. inclusive of allowances)
Vacancy Announcement Number:
109-16
109-16
Reports to: Public Affairs
Officer
Officer
About US Embassy:
The United States Embassy in Kampala, Uganda has enjoyed diplomatic
relations with Uganda for over 30 years.
Ambassador Deborah R. Malac currently heads the U.S Mission to
Uganda. The Mission is composed of
several offices and organizations all working under the auspices of the Embassy
and at the direction of the Ambassador.
relations with Uganda for over 30 years.
Ambassador Deborah R. Malac currently heads the U.S Mission to
Uganda. The Mission is composed of
several offices and organizations all working under the auspices of the Embassy
and at the direction of the Ambassador.
Among the offices operating under the U.S Mission to Uganda are:
·
United States Agency for International
Development (USAID)
United States Agency for International
Development (USAID)
·
Centers for Disease Control (CDC)
Centers for Disease Control (CDC)
·
Peace Corps
Peace Corps
Job Summary: The Public Affairs
Assistant provides logistical, clerical and administrative support for all of the
United States Embassy in Kampala’s public affairs programs.
Assistant provides logistical, clerical and administrative support for all of the
United States Embassy in Kampala’s public affairs programs.
Key Duties and
Responsibilities:
Responsibilities:
Clerical and Logistics: 45%
- Responsible for day-to-day logistics for all
exchange and speaker programs, including preparation of IV slate cables,
creation and maintenance of files on each participant and program,
drafting of letters from the Ambassador to grantees, and entering
nomination information into the EVDB database. - Works closely with post’s Financial
Management Office to arrange travel allowances for exchange participants,
and drafts all routine communicationrelated to exchange travel. Assembles information packets for
grantees, and maintains exchange program files. - Assists incoming and outgoing Fulbright
grantees with housing, banking, and other needs. Facilitates communication between senior
staff and grantees, making appointments and advising on procedures and
administrative requirements.
Insures that other Embassy sections are aware of Public Affairs
section needs regarding programs.
Tracks status of all exchanges and speakers programs. Works with travel office to coordinate
reservations for visitors associated with public affairs programs.
Administrative Support: 30%
- Responsible for coordinating the section’s
travel reservations and submitting vouchers for reimbursement. Also submits representational claims for
the section. Acts as section - timekeeper.
Budget and Grants: 15%
- Responsible for making travel grants for
all PD exchange visitors, IVLP, Fulbright, Humphrey, etc. - Coordinates with FMO to make sure that all
documentation is in compliance with set guidelines. - Acts as back up for the section’s main
budget and grants officer representative.
Contact Management: 10%
- Ensures that all PAS contacts are entered
into the Mission’s contact database.
- Facilitates maintenance of those contacts
by drafting basic correspondence, distributing presentation materials,
etc. - Coordinates with the Information Resource
Centre (IRC) to ensure broadest possible distribution of IRC products to
contacts. - Perform any other duties as may be
assigned.
Qualifications, Skills and
Experience:
Experience:
NOTE: All applicants must address each selection
criterion detailed below with specific and comprehensive information supporting
each item.
criterion detailed below with specific and comprehensive information supporting
each item.
- The applicants for the United States US
Embassy Public Affairs Assistant job opportunity should hold a university
degree in liberal arts - At least two years of progressively
responsible work in advanced secretarial or program administration
experience is required. - Skill in personal computing, excellent
work processing skills, as is experience with database management and
internet resources is required. - Working knowledge of Uganda’s government
institutions and cultural, educational, and media organizations
required. - Language Proficiency: Level IV in written and spoken English
required.
How to Apply:
All suitably qualified and interested candidates who wish to join the
United States Embassy in Kampala are encouraged to Apply Online by following
the instructions below;
United States Embassy in Kampala are encouraged to Apply Online by following
the instructions below;
- Applicants shall be required to register
under the careers page for US Embassy Kampala using the link, Click Here - You will receive confirmation of
registration and proceed to apply. - On completion of this process you will
receive an auto response via your email.
NB: Applicants claiming a U.S. Veteran’s preference must submit
written documentation confirming eligibility (e.g., Member Copy 4 of Form
DD-214, Letter from the Veteran’s Administration, or certification documenting
eligibility under the VOW Act with an expected discharge no later than 120 days
after the certification is submitted) by the closing date of the vacancy announcement.
If the written documentation confirming eligibility is not received in the HR
office by the closing date of the vacancy announcement, the U.S. Veteran’s
preference will not be considered in the application process. Specific criteria
for receiving a U.S. Veteran’s preference may be found in HR/OE’s Family Member
Employment Policy (FMEP).
written documentation confirming eligibility (e.g., Member Copy 4 of Form
DD-214, Letter from the Veteran’s Administration, or certification documenting
eligibility under the VOW Act with an expected discharge no later than 120 days
after the certification is submitted) by the closing date of the vacancy announcement.
If the written documentation confirming eligibility is not received in the HR
office by the closing date of the vacancy announcement, the U.S. Veteran’s
preference will not be considered in the application process. Specific criteria
for receiving a U.S. Veteran’s preference may be found in HR/OE’s Family Member
Employment Policy (FMEP).
Deadline: 5th
January, 2017
January, 2017
The US Mission in Kampala provides equal opportunity and fair and
equitable treatment in employment to all people without regard to race, color
religion, sex, national origin, age, disability, political affiliation, marital
status, or sexual orientation. The
Department of State also strives to achieve equal employment opportunity in all
personnel operations through continuing diversity enhancement programs.
equitable treatment in employment to all people without regard to race, color
religion, sex, national origin, age, disability, political affiliation, marital
status, or sexual orientation. The
Department of State also strives to achieve equal employment opportunity in all
personnel operations through continuing diversity enhancement programs.
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