Job Title: Office Assistant
Organisation: Humanitarian
Initiative Just Relief Aid (HIJRA)
Initiative Just Relief Aid (HIJRA)
Funding Source: UNHCR
Duty Station: Uganda
Reports to: Senior Finance
and Administration Officer
and Administration Officer
About US:
Humanitarian Initiative Just Relief Aid (HIJRA) is an international
African humanitarian and development organization that positively contributes
towards improving the living standards and conditions of those adversely
affected by disasters and conflict in the Horn, East & Central Africa by
implementing WASH, Health, Education, Livelihoods, Community service &
development and Protection programs in the region for a period of more than 20
years.
African humanitarian and development organization that positively contributes
towards improving the living standards and conditions of those adversely
affected by disasters and conflict in the Horn, East & Central Africa by
implementing WASH, Health, Education, Livelihoods, Community service &
development and Protection programs in the region for a period of more than 20
years.
About UNHCR Project:
HIJRA with funding from the UNHCR in Uganda is implementing a
multi-sectoral Program for refugees in Oruchinga settlement (Isingiro
district), Nakivale settlement (Isingiro district) and Nyakabande Transit
Center (Kisoro district).
multi-sectoral Program for refugees in Oruchinga settlement (Isingiro
district), Nakivale settlement (Isingiro district) and Nyakabande Transit
Center (Kisoro district).
Job Summary: The Office Assistant is mainly responsible for
maintaining a clean, safe and attractive working environment and provides other
administrative support services.
maintaining a clean, safe and attractive working environment and provides other
administrative support services.
Key Duties and
Responsibilities:
Responsibilities:
·
Ensure the cleanliness of the offices
environment, ensure wash rooms are clean and the accessories (tissues papers,
detergents, etc.) in use are adequately availed and replaced where necessary
Ensure the cleanliness of the offices
environment, ensure wash rooms are clean and the accessories (tissues papers,
detergents, etc.) in use are adequately availed and replaced where necessary
·
Prepare and serve teas/ meals to staff and
visitors as well as guests
Prepare and serve teas/ meals to staff and
visitors as well as guests
·
The Office Assistant will request for necessary
office supplies as directed by the Field program Coordinator
The Office Assistant will request for necessary
office supplies as directed by the Field program Coordinator
·
Receive and attend to all people visiting the
office, directing them to appropriate department/office as necessary.
Receive and attend to all people visiting the
office, directing them to appropriate department/office as necessary.
·
Runs errands for the office as directed by
supervisor
Runs errands for the office as directed by
supervisor
·
The incumbent will make requisition for the
purchase of items used frequently within her duties (such as cleaning
detergents, beverages etc.)
The incumbent will make requisition for the
purchase of items used frequently within her duties (such as cleaning
detergents, beverages etc.)
·
Send valid receipts for all office purchases in
a timely manner.
Send valid receipts for all office purchases in
a timely manner.
·
Demonstrates transparency and accountability in
all areas of work.
Demonstrates transparency and accountability in
all areas of work.
·
Offer clerical assistance to staff through
photocopying, binding and filing as requested.
Offer clerical assistance to staff through
photocopying, binding and filing as requested.
·
Receive and distribute official documents as
required.
Receive and distribute official documents as
required.
·
Clean utensils and ensure their safe custody.
Clean utensils and ensure their safe custody.
·
Receive items/goods from the supplier as
required
Receive items/goods from the supplier as
required
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the HIJRA Office
Assistant job placement should hold a Uganda Certificate of Education or
equivalent with a credit in English and at least a pass in Mathematics.
The ideal candidate for the HIJRA Office
Assistant job placement should hold a Uganda Certificate of Education or
equivalent with a credit in English and at least a pass in Mathematics.
·
One year of working experience in a relevant
field.
One year of working experience in a relevant
field.
·
Previous experience in office attending/ front
desk management would be desirable.
Previous experience in office attending/ front
desk management would be desirable.
·
Ability and willingness to learn
Ability and willingness to learn
·
Very well organized and able to work under
pressure
Very well organized and able to work under
pressure
·
Excellent interpersonal skills
Excellent interpersonal skills
·
Ability to maintain high standards of hygiene
Ability to maintain high standards of hygiene
·
Excellent verbal and written communication
skills
Excellent verbal and written communication
skills
·
Sociable and open minded
Sociable and open minded
·
Ability to work with minimum supervision
Ability to work with minimum supervision
·
Good team player
Good team player
·
Hospitable
Hospitable
How to Apply:
All suitably qualified and interested candidates should send an
application letter and Curriculum Vitae including telephone and email contacts
of three referees including your current/most recent employer.
application letter and Curriculum Vitae including telephone and email contacts
of three referees including your current/most recent employer.
Application should be addressed to the:
Country Program Manager,
Humanitarian Initiative Just Relief Aid (HIJRA),
P.O. Box 37703, Kampala, Uganda.
Email to:
[email protected]. The subject line should read: “Office Assistant.”
[email protected]. The subject line should read: “Office Assistant.”
Deadline: 20th December 2016
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