Job Title: Finance Manager
Organization: International
Rescue Committee (IRC)
Rescue Committee (IRC)
Duty Station: Uganda
Reports to: Technical:
Technical Controller
Technical Controller
About Us:
The International Rescue Committee helps people whose lives and
livelihoods are shattered by conflict and disaster to survive, recover, and
gain control of their future. It was created by Albert Einstein more than 80
years and has been working in Uganda since 1998. It has particularly working in
the conflict zones where tens of thousands of people have been kills and over
1.6 million displaced. Following a peace agreement in 2006, Ugandans are
returning home and looking to rebuild their lives. The IRC is there to protect
women and children from violence and exploitation by fostering a safe
environment and encouraging education, and is supporting farmers and small
businesses, and helping communities promote peace and long-term development.
livelihoods are shattered by conflict and disaster to survive, recover, and
gain control of their future. It was created by Albert Einstein more than 80
years and has been working in Uganda since 1998. It has particularly working in
the conflict zones where tens of thousands of people have been kills and over
1.6 million displaced. Following a peace agreement in 2006, Ugandans are
returning home and looking to rebuild their lives. The IRC is there to protect
women and children from violence and exploitation by fostering a safe
environment and encouraging education, and is supporting farmers and small
businesses, and helping communities promote peace and long-term development.
Job Summary: The Finance
Manager will be the head of financial matters in the Yumbe field office. The
position will supervise the Finance Officer and two (2) Finance Assistants. The
position holder will be responsible for budgets preparations and monitoring,
cash flows and cash forecasts, financial reporting, staff/partner training and
capacity building and overseeing day to day running of the field finance
office.
Manager will be the head of financial matters in the Yumbe field office. The
position will supervise the Finance Officer and two (2) Finance Assistants. The
position holder will be responsible for budgets preparations and monitoring,
cash flows and cash forecasts, financial reporting, staff/partner training and
capacity building and overseeing day to day running of the field finance
office.
Key Duties and
Responsibilities:
Responsibilities:
Field Finance Reporting:
- Ensure that the month is closed on 25th
for all months but September, which is a fiscal year closing month in IRC
on 30th. - Ensure that all cash books are closed and
cash count conducted on 25th of the month. - Ensure that all bank books are closed and
the period bank statements as at 31st are obtained at the month end. - Ensure all advances are reconciled at the
month end as per advance policy. - Ensure that all outstanding invoices are
paid before the end of the month to ensure they are recorded within the
same month they are incurred. - Ensure that the financial reports are
submitted to Kampala finance department on the 3rd of the next month for
all months except September. - Ensure accrual transactions are cleared on
time
Donor Reporting:
- Ensuring donor regulations are adhered to
for all aspects of the operations - Ensure that BvAs are reviewed and review
meetings are held timely. to relevant parties on time and accurately.
Initiate recoding for cost wrongly charged - Identification of procedural or training
issues to be addressed to improve the quality of report data. - Prepare UNHCR report and submit for
Nairobi office review
Training & Support:
- Work closely with the country office for
policy or procedure questions - Training staff on IRC accounting
procedures and requirements, assists the Field Coordinator and program
staff in finance related issues and activities. - Review of financial data submitted,
identify weaknesses or problems being encountered by program and
operations staff and recommend corrective action - Train field managers on budget tracking,
review burn rates and provide advise if spending is not happening
according to plan. - Prepare key performance areas for staff
reporting directly under you and conduct performance appraisal - Communicate with Finance Controller on
security issues within the office and outside the office. - Report to the Finance Controller any
irregularities that occur within the IRC office, staff compound and camps
on policy and procedures.
Bank & Cash management:
- Oversee weekly petty cash counts
- Supervision of the processing of bank,
M-pesa and cash transactions. - Ensuring internal control procedures are
followed for all cash & M-pesa disbursements, receipts and transfers - Oversee the maintenance of an accurate and
updated cash flow report. Get updates from the Finance officer/assistant
weekly - Liaison with bank officials to resolve
problems or facilitate improved service. - Ensuring that all banks are immediately
updated on changes to bank signatories - To be the contact person for all bank
correspondences. - Prepare the bank reconciliation for the
field office monthly
Cash Forecasting:
- Responsible for the preparation of cash forecasts
and CTR for Kakuma and submitting it on the 20th of every month - Monitoring cash usage and requirements and
advise the Finance Country office of possible unusual activity or
requirements - Working with field and program
coordinators to help them develop more accurate cash forecasts - Ensure that the sufficiency of bank
reserves at all times for the Kakuma bank account.
Internal Control:
- Reviews of controls and monitoring of
compliance with established procedures. - In charge of the preparation of written
reports which identify key issues and provide recommendations for
improving control processes or procedures
Budgets:
- Keenly review funding allocations to
enable proper guidance to programs and proper coding. - Closely monitor all grants to ensure that
no grants are overspent or under spent through checking of over/under
expenditure on the Budget vs. Actuals reports. - Working with program staff to prepare
grant budgets to support new proposals or realignments to ensure adequate
coverage of field operating costs. - Review of actual vs. budget results to
ensure maximum utilization of budgeted amounts and to provide
recommendations for realignments as required. - Attend Grant Opening, BvA review and
Closing Meetings - Ensure that all accruals at grant closure are
accurate, valid and are promptly liquidated. - Work on KKM filed office salary map and
submit for NBO review
Staff Management:
- Daily supervision and review of the work
flow processes for efficiency - Prepare a standard work schedule to act as
a guide. - Regular and open communication with IRC
staff from all departments. - Represent the finance department in the
weekly tender committee meetings when nominated to do so. - To be willing and ready to participate in
field staff exchange programs.
Qualifications, Skills and
Experience:
Experience:
- The ideal candidates for the IRC Finance
Manager career vacancy should hold a Bachelor’s degree in Accounting, or
Finance or CPA. - Advanced Diploma in Accounting from
recognized College/Institutions - At least three years of accounting experience.
- Computer literate with significant
experience in excel, accounting package knowledge (SUN system) will be an
added advantage. - Ability to carry out responsibilities
independently with minimal technical support. - The candidate should be mature, with
stable personality and ability to maintain confidentiality. - The applicant must be a patient and good
communicator who can function in an organizational environment involving a
diversity of cultures, languages, and personal interests and agendas. - Good written and verbal skills in the
English language.
How to Apply:
All suitably qualified and interested candidates should send their
applications online at the link below.
applications online at the link below.
Deadline: 31st
December, 2016.
December, 2016.
NB: Only shortlisted
candidates will be contacted.
candidates will be contacted.
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