Job Title: Finance and Grants Compliance Manager
Organisation: Lutheran World
Relief (LWR)
Relief (LWR)
Duty Station: Uganda
About US:
Lutheran World Relief is a US non-profit organization that works with
local partners to provide lasting solutions to poverty, injustice and human
suffering. LWF Uganda works to reduce people’s vulnerability, supporting them
to realize their potential, to build on their assets, and to respond to their
own problems and needs. LWF Uganda currently has five areas of operation in
Pader, Kitgum, Adjumani, Katakwi, Sembabule, Kampala and Kamwenge Districts.
local partners to provide lasting solutions to poverty, injustice and human
suffering. LWF Uganda works to reduce people’s vulnerability, supporting them
to realize their potential, to build on their assets, and to respond to their
own problems and needs. LWF Uganda currently has five areas of operation in
Pader, Kitgum, Adjumani, Katakwi, Sembabule, Kampala and Kamwenge Districts.
Job Summary: The Finance and
Grants Compliance Manager will directly support the Team Leader, coordinate
finances of LWF Adjumani Sub Program, and ensure compliance with LWF standards
and key donor obligations, with particular focus on ECHO, BPRM and UNHCR. The
Finance and Grants Compliance Manager will advise Program staff on matters
relating to budgeting, financial planning, and reporting and ensure that
accounting systems are maintained to provide information required for planning,
monitoring, and reporting for program operations, for safeguarding assets,
discharging liabilities and legal responsibilities. He or she will also provide
quality control assurance within the LWF-Uganda Adjumani operation.
Grants Compliance Manager will directly support the Team Leader, coordinate
finances of LWF Adjumani Sub Program, and ensure compliance with LWF standards
and key donor obligations, with particular focus on ECHO, BPRM and UNHCR. The
Finance and Grants Compliance Manager will advise Program staff on matters
relating to budgeting, financial planning, and reporting and ensure that
accounting systems are maintained to provide information required for planning,
monitoring, and reporting for program operations, for safeguarding assets,
discharging liabilities and legal responsibilities. He or she will also provide
quality control assurance within the LWF-Uganda Adjumani operation.
Key Duties and
Responsibilities:
Responsibilities:
Grants Management and Budgeting:
- Work in close coordination with the Team
Leader, ensure that all service provider agreements or amendments are well
prepared, project files are maintained, and that all key project documents
are shared with the project officers. - Coordinate financial reporting with HQ
Finance staff and ensure that donor-required reports are accurately
prepared and submitted within due dates. - Oversee the identification of budget and
compliance needs and oversee implementation of trainings on budgeting and
compliance with all relevant sub-program staff. - Develop effective budget monitoring tools
and implement them in all sub-program activities, review budgets against
spending and actively engage in discussions to generate feedback for
project officers on adverse variances. - Take lead on liaising with the HQ office,
prepare cash projections, ensure proper use of account codes, review cash
advance disbursement journals, review and approve liquidation journals and
review posted journals for errors, recommending corrective action where
necessary. - Coordinate project closure activities with
the Team Leader and respective sub-program staff.
Compliance:
- Ensure that all sub-program activities are
in all aspects compliant with donor and LWF policies, procedures, and
regulations. - Act as the principal point of contact on
project management and compliance issues with the project officers and HQ
program and finance teams. - Ensure maintenance of proper project
documents and financial records and that they are readily available for
internal/external audits reviews. - Coordinate the development and
implementation of project management trainings and capacity building
activities in close collaboration with the HQ program and finance teams. - Familiarize sub-program staff in relevant
and appropriate donor financial management policies, procedures and
standards. - Ensure integrity and the effective control
of financial, material and human resource assets.
Financial Assessments, Monitoring and Support:
- Manage the implementation of the financial
management policies, ensure that staffs understand and are correctly
implementing the policy. - Ensure that assessments and project site
visits are being carried out in accordance with set procedures in regard
to timeliness, comprehensiveness, professionalism and documentation. - Ensure that corrective action plans are
being prepared and that the project officers address the identified issues
in due time. - The jobholder will also ensure that
internal control systems are reviewed and monitored to verify that
financial duties are adequately segregated to ensure accurate recording
and posting of all financial transactions, and provide feedback to the HQ
finance office. - Ensure that sub-program teams evaluate and
effectively monitor their projects - Ensure that the sub-program finance team
provides direct technical support in all aspects of finance and internal
controls for the project officers.
Human Resources
- Take lead, direct, mentor and coach
finance and program staff to meet the sub-program’s objectives. - Oversee the setting of annual sub-program
finance and compliance targets to ensure that specific tasks are built in
every staff performance plans. - Carry out periodic reviews of staff
performance in collaboration with the Team Leader and mentor staff to
ensure high level of motivation, commitment, capacity and teamwork - Ensure that direct supervisees’ job
descriptions are reviewed and updated at least on annual basis to ensure
adequate workload distribution
Qualifications, Skills and
Experience:
Experience:
- The ideal candidate must be a professionally
qualified accountant. - At least five to six years of experience
in managing finances, grants and accounting. - Previous experience in grant management
and reporting requirements of ECHO, BPRM, UNHCR or other government
funding agencies is required. - Previous international experience in
finance function with humanitarian assistance or development programs,
preferably with non-governmental organizations. - Strong management and organizational
skills - Previous experience in carrying out
capacity building of staff. - Ability to work in harsh conditions.
- Team-oriented, flexible, and attention to
detail. - The applicants are required to be in
sympathy with the core values of the Lutheran World Federation. - Languages Skills: Excellent
command of English is essential, Madi would be an asset
How to Apply:
All candidates who desire to join the Lutheran World Federation are
encouraged to submit their applications online at the link below.
encouraged to submit their applications online at the link below.
Deadline: 6th January,
2017
2017
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