Job Title: Field Program Coordinator
Organisation: Humanitarian
Initiative Just Relief Aid (HIJRA)
Initiative Just Relief Aid (HIJRA)
Funding Source: UNHCR
Duty Station: Uganda
Reports to: Country Program
Manager
Manager
About US:
Humanitarian Initiative Just Relief Aid (HIJRA) is an international
African humanitarian and development organization that positively contributes
towards improving the living standards and conditions of those adversely
affected by disasters and conflict in the Horn, East & Central Africa by
implementing WASH, Health, Education, Livelihoods, Community service &
development and Protection programs in the region for a period of more than 20
years.
African humanitarian and development organization that positively contributes
towards improving the living standards and conditions of those adversely
affected by disasters and conflict in the Horn, East & Central Africa by
implementing WASH, Health, Education, Livelihoods, Community service &
development and Protection programs in the region for a period of more than 20
years.
About UNHCR Project:
HIJRA with funding from the UNHCR in Uganda is implementing a
multi-sectoral Program for refugees in Oruchinga settlement (Isingiro
district), Nakivale settlement (Isingiro district) and Nyakabande Transit
Center (Kisoro district).
multi-sectoral Program for refugees in Oruchinga settlement (Isingiro
district), Nakivale settlement (Isingiro district) and Nyakabande Transit
Center (Kisoro district).
Job Summary: The Field Program Coordinator will be
responsible for supervising and managing the overall implementation of
HIJRA/UNHCR field activities in the area of operation through the field
activities sector heads in Nakivale Refugee Settlement in the sectors of
Protection, Community Services and Operation & Administration support
through Logistics, Human Resources, Finance and Administration.
responsible for supervising and managing the overall implementation of
HIJRA/UNHCR field activities in the area of operation through the field
activities sector heads in Nakivale Refugee Settlement in the sectors of
Protection, Community Services and Operation & Administration support
through Logistics, Human Resources, Finance and Administration.
Key Duties and
Responsibilities:
Responsibilities:
Program Implementation:
·
Manage the assigned project(s) to meet the
project objectives within budget and allotted time frame.
Manage the assigned project(s) to meet the
project objectives within budget and allotted time frame.
·
Provide strong leadership of the assigned
project(s), working to ensure both short / long-term positive impacts and
outcomes for the beneficiaries, local authorities (where applicable) and local
staff.
Provide strong leadership of the assigned
project(s), working to ensure both short / long-term positive impacts and
outcomes for the beneficiaries, local authorities (where applicable) and local
staff.
·
Actively facilitate regular staff meetings to
ensure awareness of project objectives, and opportunity for feedback.
Actively facilitate regular staff meetings to
ensure awareness of project objectives, and opportunity for feedback.
·
Provide staff coaching and technical supervision
to develop ownership / responsibility for activities.
Provide staff coaching and technical supervision
to develop ownership / responsibility for activities.
·
Develop and maintain appropriate, regular,
transparent and supportive communication structures with the assigned HIJRA
team, Country Program Manager and other relevant stakeholders (e.g.
beneficiaries, community leaders, local and national government officials, UN
agencies and other NGOs), with the objective of ensuring good cooperation and
partnerships.
Develop and maintain appropriate, regular,
transparent and supportive communication structures with the assigned HIJRA
team, Country Program Manager and other relevant stakeholders (e.g.
beneficiaries, community leaders, local and national government officials, UN
agencies and other NGOs), with the objective of ensuring good cooperation and
partnerships.
·
Actively participate in coordination meetings and
other working groups or meetings as required, representing HIJRA and provide
feedback to the staff and field on relevant issues.
Actively participate in coordination meetings and
other working groups or meetings as required, representing HIJRA and provide
feedback to the staff and field on relevant issues.
·
Ensuring periodic field reports are produced,
edited and sent to partners as may be agreed upon.
Ensuring periodic field reports are produced,
edited and sent to partners as may be agreed upon.
Administrative/Financial Support:
·
Undertake and support in budgeting and planning
as well as procurement activities, financial management, monitoring and
technical and financial reporting of the overall mentioned projects (or project
component) according to the donors’ requirements, in line with the joint HIJRA
strategy, in collaboration with partners and local stakeholders and in constant
coordination with the Country Program Manager.
Undertake and support in budgeting and planning
as well as procurement activities, financial management, monitoring and
technical and financial reporting of the overall mentioned projects (or project
component) according to the donors’ requirements, in line with the joint HIJRA
strategy, in collaboration with partners and local stakeholders and in constant
coordination with the Country Program Manager.
·
Ensure proper management of the start-up phase
of the project and all subsequent stages, including logistical and procedural
aspects;
Ensure proper management of the start-up phase
of the project and all subsequent stages, including logistical and procedural
aspects;
·
Support in various human resource functions such
as resourcing, performance management, capacity building, leave management and
welfare.
Support in various human resource functions such
as resourcing, performance management, capacity building, leave management and
welfare.
·
Build and maintain relevant relationships and
develop networks with the major governmental institutions, local authorities
and other actors that play a key- role within the projects’ intervention areas.
Build and maintain relevant relationships and
develop networks with the major governmental institutions, local authorities
and other actors that play a key- role within the projects’ intervention areas.
·
Ensure the development and maintenance of good
relationships with partners, the local staff, the donors, beneficiaries and
local authorities;
Ensure the development and maintenance of good
relationships with partners, the local staff, the donors, beneficiaries and
local authorities;
·
Observe the main internal management procedures,
monitoring and evaluation in accordance with quality management system of HIJRA
and UNHCR and other donors regulations and standards;
Observe the main internal management procedures,
monitoring and evaluation in accordance with quality management system of HIJRA
and UNHCR and other donors regulations and standards;
·
Ensure compliance with all HIJRA policies and
procedures.
Ensure compliance with all HIJRA policies and
procedures.
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the HIJRA Field Program
Coordinator job placement should hold a Bachelor’s Degree in Social Works and
Social Administration, Public Administration or Economics or equivalent.
The ideal candidate for the HIJRA Field Program
Coordinator job placement should hold a Bachelor’s Degree in Social Works and
Social Administration, Public Administration or Economics or equivalent.
·
Project management experience (management,
planning, staff development and training skills) in development programs
Project management experience (management,
planning, staff development and training skills) in development programs
·
A minimum of four years’ work experience in a
similar position and humanitarian work and NGOs
A minimum of four years’ work experience in a
similar position and humanitarian work and NGOs
·
Proven capabilities in leadership and management
required
Proven capabilities in leadership and management
required
·
Excellent skills in written and spoken English
Excellent skills in written and spoken English
·
Strong negotiation and interpersonal skills, and
flexibility in cultural and organizational terms
Strong negotiation and interpersonal skills, and
flexibility in cultural and organizational terms
·
Ability to work well and under pressure
Ability to work well and under pressure
·
Excellent presentation and communication skills
and the ability to interact with a number of different partners and contacts,
including governmental authorities, UNHCR, people of concern, etc.
Excellent presentation and communication skills
and the ability to interact with a number of different partners and contacts,
including governmental authorities, UNHCR, people of concern, etc.
·
Strong judgmental skills and make ethical and
moral decisions
Strong judgmental skills and make ethical and
moral decisions
·
Good capacity building skills
Good capacity building skills
·
Managing Performance
Managing Performance
·
Proposal writing is a must
Proposal writing is a must
·
Good strategic planning skills
Good strategic planning skills
·
Flexibility to travel to other project sites
Flexibility to travel to other project sites
How to Apply:
All suitably qualified and interested candidates should send an
application letter and Curriculum Vitae including telephone and email contacts
of three referees including your current/most recent employer.
application letter and Curriculum Vitae including telephone and email contacts
of three referees including your current/most recent employer.
Application should be addressed to the:
Country Program Manager,
Humanitarian Initiative Just Relief Aid (HIJRA),
P.O. Box 37703, Kampala, Uganda.
Email to:
[email protected]. The subject line should read: “Field Program
Coordinator.”
[email protected]. The subject line should read: “Field Program
Coordinator.”
Deadline: 20th December 2016
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