The Ugandan Jobline

• Oversee the day-to-day implementation of
  all programs in the field site, providing constructive supervision to the
  program managers to implement, monitor and evaluate work plans and
  monitoring & evaluation mechanisms as agreed with the Deputy Director
  Programs.
• Work in close collaboration with relevant
  Technical Coordinator(s), lead the field-based teams in the development of
  new proposals and initiatives for the Yumbe field site in accordance with
  the country program strategic plan and IRC program framework.
• Actively participate in the development of
  budgets for program proposals in conjunction with the grants and finance
  departments.

• Work in close coordination with the Grants
  department and the relevant Technical Coordinator(s), lead field-level
  Grants Opening, Mid-Term and Closing meetings.
• Review operational aspects of internal and
  external reports from the field site and ensure timely submission as
  required
• Take lead in the review of Budget vs.
  Actual expenditure on a monthly basis with staff, ensuring timely and
  accurate feedback to the relevant Technical Coordinator(s) and the Grants,
  Finance and Supply Chain departments.
• Work in liaison with the Technical
  Coordinator(s) address any over/under expenditure issues through jointly
  developed corrective plans.

• Ensure appropriate M&E activities are
  carried out regularly by program staff in all sectors (data collection
  & analysis, monitoring of project progress against established work
  plans, monitoring of established indicators and utilization of results to
  inform program (re-)design);
• Support in Identifying gaps in M&E
  systems and make recommendations for improvements;

• Support the integration of program
  activities to create coherent, quality and complimentary programming;
  Specific focus to ensure strong integration of program support functions
  with direct program related activities
• Participate in workshops at field level to
  establish and monitor annual operating plans for the strategic plan;
• Ensure that all project activities are
  consistent with established best practices and IRC’s Program Framework
  principles.

• Maintain open and professional relations
  with team members, promoting a strong team spirit and providing oversight
  and guidance to enable staff to successfully perform in their positions.
• Ensure all staff in the field site know
  and understand IRCs Global and in-country HR Policies and the IRC Way
  Standards for professional Conduct. Document and address breaches of
  policy and disciplinary issues in coordination with the Senior HR
  Coordinator in a professional manner and in line with the letter and
  spirit of the relevant policy.
• Ensure the Performance Management cycle is
  implemented and documented timely for all staff in the field site. Ensure
  feedback from technical coordinators is sought and incorporated in
  performance management cycles of program managers and heads of department,
  including but not limited to technical performance and capacity building
  needs.
• Provide direct supervision to the field
  site’s HR lead, ensuring recruitment, staff orientation, and payroll
  preparation, leave management and exit management processes are carried
  out timely and in line with relevant policies and procedures.
• Ensure that staff have capacity
  development plans in place based on documented capacity needs assessments
  exercise. Work with the appropriate technical resource (for example the
  Technical Coordinators) to achieve this

• In close coordination with the Finance
  department, lead the development and management of annual, comprehensive
  and inclusive field operating budgets.
• Oversee the financial management of field
  office operations by the Program Managers, and the Finance staff,
  including cash management, issuing and tracking advances, ensuring
  complete and correct use of all finance forms; timely notice to Nairobi of
  cash transfer needs;
• Ensure proper financial, supply chain and
  ICT management systems and control mechanisms are in place and adhered to
  in line with the IRC’s global and in-country finance and supply chain
  policies.
• Oversee the carrying out of supply chain
  support operations by Yumbe supply chain staff, including procurement
  (both local and through Nairobi), stock management, asset management,
  vehicle operations, equipment maintenance and repair (including
  communications and computer equipment);
• Provide supervision and leadership to the
  field site’s finance and supply chain teams.
• Review and ensure timely submission of
  monthly and annual finance and supply chain reports from the field site as
  required.

• Act as IRCs Security Focal Point for the
  field site.
• Ensure all staff in the field site know
  and understand IRC Yumbe‘s security regulations; Document and address
  breaches of policy and disciplinary issues in coordination with the
  Security Manager.
• Monitor the Yumbe security situation,
  attend security meetings and inform the Security Manager, and SMT where
  appropriate, of developments through submission of accurate weekly and
  –where needed- ad-hoc security and incident reports.
• Participate in the review and update of
  the country Security Management Plan.
• Support the Security Manager in developing
  field specific Contingency Plans, Medevac, Evacuation Plans and SOPs.
• Assist the Security Manager with
  developing training plans for staff and conducting trainings.
• Representation and Coordination
• Represent the IRC with local government
  authorities (administrative, sectoral and security officials), non-state
  actors, UN agencies, NGOs, and donors at the field site level. Engage and
  or delegate to program staff for sector representation as appropriate.
• Represent the IRC with beneficiaries and
  communities to encourage accountability to those we serve
• Upon request by the Senior Management
  Team, organize and facilitate field visits for stakeholders interested in
  IRC’s Yumbe response.
• Coordinate IRC program activities with relevant
  officials and other humanitarian agencies;
• Assist in the preparation of regular
  reports to keep partners and stakeholders informed of IRC’s activities;

• Strategic Leadership in effective program
  design and implementation, grant compliance with key focus on the IRC
  Country Strategic Plan and the IRC Global Program Framework.
• Effective representation of the IRC in key
  forums (Partners, stake holder, donor) articulating IRC programming,
  country strategies and seeking to strengthen coordination/partnerships.
• Continuously monitoring and analysis of
  the Humanitarian situation/context in West Nile area to inform on
  strategic design of the IRC programming.
• Continuously monitoring and analyzing the
  safety and security situation within the County that would inform on
  development of contextual Advisories and SOPs that would ensure staff
  safety during all IRC operations.
• Optimal and effective resource utilization
  in the overall IRC operations through implementation approaches in both
  programming and operations
• Contribute towards development of the IRC
  policies, procedures and ensure adherence and compliance by all field
  staff

• The ideal candidates for the IRC Field
  Coordinator job opportunity should hold a Graduate degree in Development
  Studies, International Relations or similar OR relevant technical
  qualification (Health, Engineering, Livelihood, Gender etc.) preferred.
• A minimum of five years’ experience of
  implementing multi-sectorial humanitarian relief or development projects
  in Africa or similar context preferred.
• Previous experience of working in complex
  emergency settings implementing and managing either Primary Health, WASH,
  GBV, Livelihoods, Nutrition or HIV/AIDS programs in emergency or refugee
  settings.
• Broad knowledge of and experience in
  working with and coordinating with international and national partner
  organizations.
• Previous experience in managing a UNHCR,
  UNICEF, PEFPAR/CDC, USAID, ECHO, DFID, EU or OFDA funded project an added
  advantage
• Excellent written and oral communication
  skills
• Budget development and strong budget
  management experience
• Excellent org. skills with demonstrated
  ability to manage large amounts of information and prioritize work
• Good security management skills preferred.
• Good working knowledge of communications
  systems (satellite communications, VHF and HF radio) preferred.
• Good working knowledge of computer
  software: MS Word, Excel & email applications required; MS Access,
  Project & GIS preferred.
• Strong sense of personal integrity.
• Keen attention to detail.
• Strong supervisory skills.
• Ability to multi-task.
• Good interpersonal and communication
  skills.
• Team spirit and problem solving abilities.
• Willingness to live and productively work
  in insecure, unstable and/or harsh environments
• Flexibility and adaptability
• Desire to learn
• Cultural sensitivity

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