Field Coordinator NGO Careers – International Rescue Committee (IRC)

Job Title:      Field Coordinator
Organization: International
Rescue Committee (IRC)
Duty Station: Uganda
Reports to: Deputy Director
of Operations           
About Us:
The International Rescue Committee helps people whose lives and
livelihoods are shattered by conflict and disaster to survive, recover, and
gain control of their future. It was created by Albert Einstein more than 80
years and has been working in Uganda since 1998. It has particularly working in
the conflict zones where tens of thousands of people have been kills and over
1.6 million displaced. Following a peace agreement in 2006, Ugandans are
returning home and looking to rebuild their lives. The IRC is there to protect
women and children from violence and exploitation by fostering a safe
environment and encouraging education, and is supporting farmers and small
businesses, and helping communities promote peace and long-term development.
Job Summary: The Field
Coordinator will oversee IRC’s response in the Yumbe Field Site and is
responsible for supporting, coordinating and supervising timely and
high-quality program implementation, with a specific focus in ensuring
effective functionality of all the support functions of the program.  The incumbent will provide supervision and
leadership to both program and operational teams in the field site, ensuring
adherence to agreed work plans and reporting schedules as well as full
compliance to IRC’s policies in the areas of Finance, HR, Supply Chain,
Security and ICT.  The Field Coordinator
will be responsible for grant management and reporting.  S/He will be also be responsible for direct
supervision and monitoring of Zone Five (5) Field Manager, Human Resources,
Administration, Logistics, Finance and all program functions to ensure strict
compliance to all IRC procedures/policies. 
The FC will oversee day to day management of Staff Safety and security
during all phases of field operations. 
Key Duties and
Responsibilities:  
Program Management:
  • Oversee the day-to-day implementation of
    all programs in the field site, providing constructive supervision to the
    program managers to implement, monitor and evaluate work plans and
    monitoring & evaluation mechanisms as agreed with the Deputy Director
    Programs.
  • Work in close collaboration with relevant
    Technical Coordinator(s), lead the field-based teams in the development of
    new proposals and initiatives for the Yumbe field site in accordance with
    the country program strategic plan and IRC program framework.
  • Actively participate in the development of
    budgets for program proposals in conjunction with the grants and finance
    departments.
Grants Management and Reporting:
  • Work in close coordination with the Grants
    department and the relevant Technical Coordinator(s), lead field-level
    Grants Opening, Mid-Term and Closing meetings.
  • Review operational aspects of internal and
    external reports from the field site and ensure timely submission as
    required
  • Take lead in the review of Budget vs.
    Actual expenditure on a monthly basis with staff, ensuring timely and
    accurate feedback to the relevant Technical Coordinator(s) and the Grants,
    Finance and Supply Chain departments.
  • Work in liaison with the Technical
    Coordinator(s) address any over/under expenditure issues through jointly
    developed corrective plans.
Monitoring & Evaluation:
  • Ensure appropriate M&E activities are
    carried out regularly by program staff in all sectors (data collection
    & analysis, monitoring of project progress against established work
    plans, monitoring of established indicators and utilization of results to
    inform program (re-)design);
  • Support in Identifying gaps in M&E
    systems and make recommendations for improvements;
Strategic Planning:
  • Support the integration of program
    activities to create coherent, quality and complimentary programming;
    Specific focus to ensure strong integration of program support functions
    with direct program related activities
  • Participate in workshops at field level to
    establish and monitor annual operating plans for the strategic plan;
  • Ensure that all project activities are
    consistent with established best practices and IRC’s Program Framework
    principles.
Human Resource Management:
  • Maintain open and professional relations
    with team members, promoting a strong team spirit and providing oversight
    and guidance to enable staff to successfully perform in their positions.
  • Ensure all staff in the field site know
    and understand IRCs Global and in-country HR Policies and the IRC Way
    Standards for professional Conduct. Document and address breaches of
    policy and disciplinary issues in coordination with the Senior HR
    Coordinator in a professional manner and in line with the letter and
    spirit of the relevant policy.
  • Ensure the Performance Management cycle is
    implemented and documented timely for all staff in the field site. Ensure
    feedback from technical coordinators is sought and incorporated in
    performance management cycles of program managers and heads of department,
    including but not limited to technical performance and capacity building
    needs.
  • Provide direct supervision to the field
    site’s HR lead, ensuring recruitment, staff orientation, and payroll
    preparation, leave management and exit management processes are carried
    out timely and in line with relevant policies and procedures.
  • Ensure that staff have capacity
    development plans in place based on documented capacity needs assessments
    exercise. Work with the appropriate technical resource (for example the
    Technical Coordinators) to achieve this
Finance and Supply Chain and ICT Management:
  • In close coordination with the Finance
    department, lead the development and management of annual, comprehensive
    and inclusive field operating budgets.
  • Oversee the financial management of field
    office operations by the Program Managers, and the Finance staff,
    including cash management, issuing and tracking advances, ensuring
    complete and correct use of all finance forms; timely notice to Nairobi of
    cash transfer needs;
  • Ensure proper financial, supply chain and
    ICT management systems and control mechanisms are in place and adhered to
    in line with the IRC’s global and in-country finance and supply chain
    policies.
  • Oversee the carrying out of supply chain
    support operations by Yumbe supply chain staff, including procurement
    (both local and through Nairobi), stock management, asset management,
    vehicle operations, equipment maintenance and repair (including
    communications and computer equipment);
  • Provide supervision and leadership to the
    field site’s finance and supply chain teams.
  • Review and ensure timely submission of
    monthly and annual finance and supply chain reports from the field site as
    required.
Security Management:
  • Act as IRCs Security Focal Point for the
    field site.
  • Ensure all staff in the field site know
    and understand IRC Yumbe‘s security regulations; Document and address
    breaches of policy and disciplinary issues in coordination with the
    Security Manager.
  • Monitor the Yumbe security situation,
    attend security meetings and inform the Security Manager, and SMT where
    appropriate, of developments through submission of accurate weekly and
    –where needed- ad-hoc security and incident reports.
  • Participate in the review and update of
    the country Security Management Plan.
  • Support the Security Manager in developing
    field specific Contingency Plans, Medevac, Evacuation Plans and SOPs.
  • Assist the Security Manager with
    developing training plans for staff and conducting trainings.
  • Representation and Coordination
  • Represent the IRC with local government
    authorities (administrative, sectoral and security officials), non-state
    actors, UN agencies, NGOs, and donors at the field site level. Engage and
    or delegate to program staff for sector representation as appropriate.
  • Represent the IRC with beneficiaries and
    communities to encourage accountability to those we serve
  • Upon request by the Senior Management
    Team, organize and facilitate field visits for stakeholders interested in
    IRC’s Yumbe response.
  • Coordinate IRC program activities with relevant
    officials and other humanitarian agencies;
  • Assist in the preparation of regular
    reports to keep partners and stakeholders informed of IRC’s activities;
Key Result Areas:
  • Strategic Leadership in effective program
    design and implementation, grant compliance with key focus on the IRC
    Country Strategic Plan and the IRC Global Program Framework.
  • Effective representation of the IRC in key
    forums (Partners, stake holder, donor) articulating IRC programming,
    country strategies and seeking to strengthen coordination/partnerships.
  • Continuously monitoring and analysis of
    the Humanitarian situation/context in West Nile area to inform on
    strategic design of the IRC programming.
  • Continuously monitoring and analyzing the
    safety and security situation within the County that would inform on
    development of contextual Advisories and SOPs that would ensure staff
    safety during all IRC operations.
  • Optimal and effective resource utilization
    in the overall IRC operations through implementation approaches in both
    programming and operations
  • Contribute towards development of the IRC
    policies, procedures and ensure adherence and compliance by all field
    staff
Qualifications, Skills and
Experience:
  • The ideal candidates for the IRC Field
    Coordinator job opportunity should hold a Graduate degree in Development
    Studies, International Relations or similar OR relevant technical
    qualification (Health, Engineering, Livelihood, Gender etc.) preferred.
  • A minimum of five years’ experience of
    implementing multi-sectorial humanitarian relief or development projects
    in Africa or similar context preferred.
  • Previous experience of working in complex
    emergency settings implementing and managing either Primary Health, WASH,
    GBV, Livelihoods, Nutrition or HIV/AIDS programs in emergency or refugee
    settings.
  • Broad knowledge of and experience in
    working with and coordinating with international and national partner
    organizations.
  • Previous experience in managing a UNHCR,
    UNICEF, PEFPAR/CDC, USAID, ECHO, DFID, EU or OFDA funded project an added
    advantage
  • Excellent written and oral communication
    skills
  • Budget development and strong budget
    management experience
  • Excellent org. skills with demonstrated
    ability to manage large amounts of information and prioritize work
  • Good security management skills preferred.
  • Good working knowledge of communications
    systems (satellite communications, VHF and HF radio) preferred.
  • Good working knowledge of computer
    software: MS Word, Excel & email applications required; MS Access,
    Project & GIS preferred.
  • Strong sense of personal integrity.
  • Keen attention to detail.
  • Strong supervisory skills.
  • Ability to multi-task.
  • Good interpersonal and communication
    skills.
  • Team spirit and problem solving abilities.
  • Willingness to live and productively work
    in insecure, unstable and/or harsh environments
  • Flexibility and adaptability
  • Desire to learn
  • Cultural sensitivity
How to Apply:
All suitably qualified and interested candidates should send their
applications online at the link below.
Deadline: 21st
February 2017
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