Deputy Director of Programs NGO Careers – International Rescue Committee (IRC)

Organization: International
Rescue Committee (IRC)
Duty Station: Kampala,
Uganda
Reports to: Country Director
About Us:
The International Rescue Committee helps people whose lives and
livelihoods are shattered by conflict and disaster to survive, recover, and
gain control of their future. It was created by Albert Einstein more than 80
years and has been working in Uganda since 1998. It has particularly working in
the conflict zones where tens of thousands of people have been kills and over
1.6 million displaced. Following a peace agreement in 2006, Ugandans are
returning home and looking to rebuild their lives. The IRC is there to protect
women and children from violence and exploitation by fostering a safe
environment and encouraging education, and is supporting farmers and small
businesses, and helping communities promote peace and long-term development.
Job Summary: The Deputy
Director of Programs will lead the program and grants unit with leadership in
the areas of strategic programming and planning, ensuring program quality,
promoting strategic growth and strong external and internal representation and
advocacy. S/he must be able to motivate and lead a diverse staff as well as
effectively manage programs, partnerships and budgets.
Key Duties and
Responsibilities:  
Strategic Planning:
  • Significantly contribute to implementation
    of the Strategy Action Plan (SAP) for Uganda through committed investment
    in the development and monitoring of the SAP Implementation Plan (SAP-IP);
    regular review of SAP and SAP-IP; and facilitate ongoing discussions with
    teams to continue to familiarize with the commitments laid out in the SAP.
Program Development:
  • Plan and oversee multi-sector needs
    assessments and train others to assess specific needs
  • Work in close coordination with the
    Country Director and the Program team, ensure the development of new
    program opportunities in line with IRC Uganda’s SAP
  • Provide leadership in the design of new
    projects that address both emergency needs as well as longer term issues
    in Uganda, identify potential partners (local and INGOs) and donors for
    the same and develop quality proposals to address these needs
  • In coordination with technical staff,
    identify local NGO partners; develop and implement capacity-building
    protocols for the transfer of IRC skills and experience to local
    government and national NGO partners
  • Develop advocacy mechanisms and identify
    networks for coalition building
Program Implementation:
  • Provide overall leadership and management
    to all IRC Uganda programs, by protecting and enforcing strategic program
    direction and growth.
  • Regularly monitor all programs through
    periodic field visits (at least 50% of time) and review sessions and
    ensure that program implementation strategies are compatible with SAP
    ambitions.
  • Mentor and train staff on identified areas
    – technical and program management issues
  • Work closely with various stakeholders –
    local authorities, donors, NGOs, and other operational partners in Uganda
    through attendance in coordination meetings and other relevant forums
  • Ensure appropriate management tools are
    developed for successful implementation of projects, including workplans,
    M&E plans, spending plans, procurement plans, etc.
Grant management Support:
  • Work with the program coordinators/
    managers and the finance team to track monthly project expenditure against
    program budget
  • Recommend grant and budget revisions in
    consultation with the program managers/ coordinators and field teams
  • Assist in budget development with the
    field teams and program managers/ coordinators in consultation with
    finance and operations departments
  • Review all program donor reports and new
    project proposals in collaboration with the program department, technical
    coordinators, operations and finance departments; ensure completeness,
    quality and timely submission
Operations:
  • Encourage constructive and productive
    communication between program and operations staff to guarantee timely
    service
  • Ensure program compliance with internal
    control procedures
  • Be aware and adhere to security protocols
    for the organization in line with the Security Management Plan for the
    country program
Human Resources:
  • Directly supervise 4-6 program staff
    (program managers/ coordinators). Matrix manage field based project
    coordinators
  • Coach and build capacity of program staff
    leading to staff retention and enhancing program quality
  • Coordinate the recruitment of all program
    staff, and recommend promotions, performance action for program staff in
    consultation with direct supervisors, Human Resources and the Country
    Director.
  • Ensure the Performance Management System
    for all program staff is followed and carried out as required
Communication and Coordination:
  • Liaise with counterparts, UN agencies and
    NGOs in the field to coordinate multi-sector integrated programs,
    standardize sector specific activities and obtain up-to-date information
    for program planning and implementation. Ensure IRC participation in
    respective sector specific coordination forums and help foster exchanges
    of program information, best practices and training materials with
    partners, involved communities and various line Government ministry
    officials
  • Ensure regular communication between field
    program teams and program department staff.
  • In coordination with the Country Director
    and the management team ensure effective communication mechanism is in
    place to facilitate access to information by all staff to enhance
    inclusive participation and empowering work environment
  • In coordination with the Country Director
    and program managers/ coordinators liaise with IRC’s Technical Units (NY
    and UK) for technical guidance and support on quality implementation and
    new program design. 
     
Qualifications, Skills and
Experience:
  • The ideal candidates for the IRC Deputy
    Director of Programs job vacancy should hold a Masters degree in relevant
    field (Development Studies, Social Sciences, International Relations, etc)
  • A minimum of 6 – 8 years of experience,
    preferably in relief/development work with management and supervisory
    responsibilities in program, administration at senior management level
  • Prior exposure and experience in building
    the capacity of national NGOs and working with local partners including a
    clear understanding of NGO capacity building
  • Previous experience working with and
    coordinating with donors including EU, ECHO, foundation donors, UN, DFID,
    USAID etc. and knowledge of specific donor guidelines and priorities.
  • Demonstrated excellence in proposal and
    report development and writing
  • Demonstrated excellence in human resource
    management, particularly in a multi-cultural environment, including
    techniques for staff development, training, motivation, and discipline
  • Demonstrated excellence in multi-tasking,
    time management, and flexibility
  • Demonstrated skills and experience working
    within INGO finance, security and operational frameworks
  • Knowledge of best practices in project
    design, implementation and community participation techniques
  • Proven ability to take the initiative and
    proven ability to work creatively, innovatively and effectively to make
    decisions with limited direct supervision
  • Knowledge of word processing and
    spreadsheet software programs
How to Apply:
All suitably qualified and interested candidates should send their
applications online at the link below.
Deadline: 31st
December, 2016.
NB: Only shortlisted
candidates will be contacted.
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