Organisation: Ministry of Public Service
Duty Station: Kampala,
Uganda
Uganda
Ref. No.: HRM 147/286/01
VOL. XIII
VOL. XIII
Salary Scale: Uganda
Government Scale U5
Government Scale U5
Reports to: Senior Personal
Secretary
Secretary
About US:
The Public Service Commission was established under the provisions of
Article 165(1) of the 1995 Constitution. The Public Service Commission has a
mission “To provide Government with employees of the right caliber, in right
numbers, placed in the right jobs at the right time.”
Article 165(1) of the 1995 Constitution. The Public Service Commission has a
mission “To provide Government with employees of the right caliber, in right
numbers, placed in the right jobs at the right time.”
Key Duties and Responsibilities:
·
In
charge of typing and presenting accurate and error free work.
In
charge of typing and presenting accurate and error free work.
·
Taking
shorthand dictation.
Taking
shorthand dictation.
·
Receiving
callers, either in person or on phone.
Receiving
callers, either in person or on phone.
·
Ensuring
timely work and information flow to and from the office.
Ensuring
timely work and information flow to and from the office.
·
Ensuring
cleanliness and orderliness of office.
Ensuring
cleanliness and orderliness of office.
·
Tasked
with requisitioning and managing office stationery and equipment.
Tasked
with requisitioning and managing office stationery and equipment.
·
Making
and following up on appointments.
Making
and following up on appointments.
·
Perform
any other duties as may be assigned from time to time.
Perform
any other duties as may be assigned from time to time.
Qualifications, Skills and
Experience:
Experience:
·
The applicants should be Ugandans holding:
either an Ordinary Level Certificate with at least two (2) Credits including
English Language and 3 passes, plus a UNEB Certificate(s) with the following
subjects: Business Communication Stage II, Typewriting Stage II (40 WPM),
Shorthand Stage II (80/90 WPM), Office Practice Stage II/Secretarial Duties II
and Computer skills using Word Processing Package.
The applicants should be Ugandans holding:
either an Ordinary Level Certificate with at least two (2) Credits including
English Language and 3 passes, plus a UNEB Certificate(s) with the following
subjects: Business Communication Stage II, Typewriting Stage II (40 WPM),
Shorthand Stage II (80/90 WPM), Office Practice Stage II/Secretarial Duties II
and Computer skills using Word Processing Package.
·
The ‘O’ Level requirement stated above, does not
apply in the case(s) of:
The ‘O’ Level requirement stated above, does not
apply in the case(s) of:
o Serving
officers without an ‘O’ Level Certificate but possess a certificate of skills
up-grading course for Copy Typists which was organized by the Ministry of
Public Service and conducted by Uganda Management Institute.
officers without an ‘O’ Level Certificate but possess a certificate of skills
up-grading course for Copy Typists which was organized by the Ministry of
Public Service and conducted by Uganda Management Institute.
o Serving
officers who had joined the Secretarial Cadre by 19th March 2001.
officers who had joined the Secretarial Cadre by 19th March 2001.
OR:
·
A Diploma in Secretarial Studies or equivalent
qualifications from a recognized awarding Institution.
A Diploma in Secretarial Studies or equivalent
qualifications from a recognized awarding Institution.
·
Possession of qualifications and Skills in
Customer Care, Principles of Accounts II, Economics II or Commerce II
Possession of qualifications and Skills in
Customer Care, Principles of Accounts II, Economics II or Commerce II
·
Good computer skills using several packages like
Spread sheets, data-base management and Knowledge of using various office
machines lie fax, photocopiers and audio equipment will be an added advantage.
Good computer skills using several packages like
Spread sheets, data-base management and Knowledge of using various office
machines lie fax, photocopiers and audio equipment will be an added advantage.
·
Age: 22 years and above
Age: 22 years and above
How to Apply:
Applications are invited from suitably, qualified, serving Public
Officers in Ministries/Departments/Agencies and Local Governments to fill the
following vacant posts. Please fill in the Application Forms/Public Service
Form No.3 (2008), download
here, in triplicate and PSC Summary Form (one form), download
here and send to the Secretary, Public Service Commission, P. O. Box
7080, Kampala. Uganda
Officers in Ministries/Departments/Agencies and Local Governments to fill the
following vacant posts. Please fill in the Application Forms/Public Service
Form No.3 (2008), download
here, in triplicate and PSC Summary Form (one form), download
here and send to the Secretary, Public Service Commission, P. O. Box
7080, Kampala. Uganda
The Application and Summary Forms are also obtainable from the Public
Service Commission
Service Commission
Office, 2nd Floor, Farmers House, Parliament Avenue, Kampala or
Ministries/Departments and District Service Commission Offices. Hand written
applications are also acceptable. The Application forms should bear the title
of the post followed by the Reference Number specified against the vacancy. The
appropriate Advert Title e.g. “PSC Internal Advert. No. 3/2016” should be
clearly indicated on the top of each first page of the Application Form No. 3
(2008). Applicants should attach three sets of photocopies of their
certificates and testimonials. Applicants subsequently shortlisted for oral
interviews shall be required to present certified copies and original of their
academic transcripts and certificates at the time of sitting the Oral
Interviews.
Ministries/Departments and District Service Commission Offices. Hand written
applications are also acceptable. The Application forms should bear the title
of the post followed by the Reference Number specified against the vacancy. The
appropriate Advert Title e.g. “PSC Internal Advert. No. 3/2016” should be
clearly indicated on the top of each first page of the Application Form No. 3
(2008). Applicants should attach three sets of photocopies of their
certificates and testimonials. Applicants subsequently shortlisted for oral
interviews shall be required to present certified copies and original of their
academic transcripts and certificates at the time of sitting the Oral
Interviews.
Applicants should attach three (3) recent certified passport size
photographs and should apply for a maximum of only two (2) posts clearly
indicating the first and second choice against the post applied for.
photographs and should apply for a maximum of only two (2) posts clearly
indicating the first and second choice against the post applied for.
Deadline: 21st December, 2016
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