2 Procurement Officer Non-profit Job Vacancies – Mercy Corps

Organisation: Mercy Corps
Duty Station: Kampala and
Kotido, Uganda
About US:
Mercy Corps is an international non-profit organization which
implements high-quality, analytical development programmes in very difficult
places. Mercy Corps has been operating in Uganda since 2006. It has and
continues to implement programs in Acholi and Karamoja sub regions. Mercy Corps
is taking a community-led, market driven approach to address poverty and food
insecurity needs through interventions that get to the root causes and
contributing factors of economic vulnerability. Donors include the United
States Agency for International Development (USAID), DFID, Mastercard
Foundation, WALMART Foundation, Coca Cola Africa Foundation, US Depart of State
(DOS) /PEPFAR, and Nike Foundation.
Job Summary: The Procurement
Officer is responsible for managing procurement in their respective office
location. Working closely with Operations, Programs, Administration and
Finance, the Procurement Officer is instrumental in supporting program
activities through his/her services. The Procurement Officer is responsible to
ensure that all procurement and contracts are in compliance with Mercy Corps
and donor requirements. The position will most intensively support the USAID
Growth, Health, Governance program, in particular, implementation of its
Karamoja Strategic Investment Fund.
Key Duties and
Responsibilities:  
  • Responsible for the daily coordination of
    Mercy Corps GHG Program procurement and administrative activities;
  • Ensure that Mercy Corps procurement
    policies and formats are properly used.
  • Actively contribute to the overall program
    planning and implementation process.
  • Supports program and support staff on
    creating clear and understandable purchase requests (PR) and other
    documentation;
  • Collects quotations and bids from the
    market for PR-s as assigned by manager(s) – as per Mercy Corps standards
    and formats;
  • Interact with contractors, in coordination
    with the Programs and Operations departments of Kotido.
  • Prepare the required documentation of
    supplies and transactions as to MC standards.
  • Preparation of status reports on
    deliveries for Programs, office Management and recipient of supplies.
  • Maintain thorough procurement files as
    outlined in the MC procurement policy;
  • Maintain the filing of both hard copy and
    soft copy of the ongoing and complete Purchase Requests with all the
    supporting documents as required by the Mercy Corps Procurement Policy;
  • Ensure the timely and well documented
    delivery of supplies to respective MC Uganda field offices in coordination
    with the field based logistics officers.
  • Interacts with suppliers in the receiving
    and inspection of goods –Ensure GRNs are issued.
  • Receive the goods as per the description
    on the purchase order/request. Inspects goods upon delivery and rejects
    inadequate, broken, lower quality and other items not meeting the
    requirements of the order;
  • Carry out compliance checks in relation to
    Procurement manual and Donor requirement (WT, segregation of duties,
    Referencing, AAM, Donor waivers, etc)
  • Establish a working Procurement Committee
    and be part of this working committee on sealed quotation procedure,
    tender preparation, opening, evaluation and award process. Procurement
    Officer responsible for documenting all committee meeting minutes and
    decisions and get required approvals.
  • Managing Karamoja Strategic Investment
    Fund, follow-up on deliveries, beneficiary handover and follow-up on
    progress of activities in collaboration with Program team.
  • Manage the KSIF PR Masterlist and provide
    updates, as necessary
  • Provide Orientation on Procurement
    procedures from time to time to new recruits and Programs in line with MC
    policy.
  • Conduct market surveys for prices and
    maintain a list of prices for commonly purchased items in all Program
    areas of operation.
  • Maintain an updated Supplier database with
    all relevant details, legal status etc
  • Carry out site visits for construction
    related procurements in collaboration with Engineers and other Program
    staff to verify materials and other direct deliveries made to
    beneficiaries.
Qualifications, Skills and
Experience:
  • The ideal candidate for the Mercy Corps Procurement
    Officer job opportunity should preferably hold a Bachelor’s Degree in
    Relevant Business Field is desired
  • A minimum of three years’ experience in
    Logistics and Procurement Management, NGO experience and asset management
    is an added advantage
  • Microsoft Office computer skills
    especially in MS Excel and experience with using email.
  • Proven ability to multi-task and process
    information into action as to not delay program activities.
  • Broad knowledge and understanding of
    procurement ethics and donor compliance is essential.
  • Proven ability to solve problems
    independently without supervision
  • Conscientious with an excellent sense of
    judgment
  • Ability to work simultaneously on multiple
    tasks and meet critical deadlines
  • Willingness and ability to work
    effectively with a wide variety of people
  • Strong ability to work as part of a team
    and coordinate with project personnel
  • High level of integrity and honesty
  • Computer literacy skills
  • Strong organizational and planning skills
  • Excellent oral and written English skills
How to Apply:
All suitably qualified and interested candidates should send their
E-mail applications including a cover letter clearly stating the salary
requirements, updated CV (with three professional referees), and copies of
academic qualifications/certificates addressed to the Senior HR and Legal
Manager, Mercy Corps Uganda to: ug-mcjobs@mercycorps.org
Deadline:  4th January 2017

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