2 Procurement Officer Non-profit Job Vacancies – Mercy Corps
Job Title: Procurement Officer (2 Job Vacancies)
Organisation: Mercy Corps
Duty Station: Kampala and
Kotido, Uganda
Kotido, Uganda
About US:
Mercy Corps is an international non-profit organization which
implements high-quality, analytical development programmes in very difficult
places. Mercy Corps has been operating in Uganda since 2006. It has and
continues to implement programs in Acholi and Karamoja sub regions. Mercy Corps
is taking a community-led, market driven approach to address poverty and food
insecurity needs through interventions that get to the root causes and
contributing factors of economic vulnerability. Donors include the United
States Agency for International Development (USAID), DFID, Mastercard
Foundation, WALMART Foundation, Coca Cola Africa Foundation, US Depart of State
(DOS) /PEPFAR, and Nike Foundation.
implements high-quality, analytical development programmes in very difficult
places. Mercy Corps has been operating in Uganda since 2006. It has and
continues to implement programs in Acholi and Karamoja sub regions. Mercy Corps
is taking a community-led, market driven approach to address poverty and food
insecurity needs through interventions that get to the root causes and
contributing factors of economic vulnerability. Donors include the United
States Agency for International Development (USAID), DFID, Mastercard
Foundation, WALMART Foundation, Coca Cola Africa Foundation, US Depart of State
(DOS) /PEPFAR, and Nike Foundation.
Job Summary: The Procurement
Officer is responsible for managing procurement in their respective office
location. Working closely with Operations, Programs, Administration and
Finance, the Procurement Officer is instrumental in supporting program
activities through his/her services. The Procurement Officer is responsible to
ensure that all procurement and contracts are in compliance with Mercy Corps
and donor requirements. The position will most intensively support the USAID
Growth, Health, Governance program, in particular, implementation of its
Karamoja Strategic Investment Fund.
Officer is responsible for managing procurement in their respective office
location. Working closely with Operations, Programs, Administration and
Finance, the Procurement Officer is instrumental in supporting program
activities through his/her services. The Procurement Officer is responsible to
ensure that all procurement and contracts are in compliance with Mercy Corps
and donor requirements. The position will most intensively support the USAID
Growth, Health, Governance program, in particular, implementation of its
Karamoja Strategic Investment Fund.
Key Duties and
Responsibilities:
Responsibilities:
- Responsible for the daily coordination of
Mercy Corps GHG Program procurement and administrative activities; - Ensure that Mercy Corps procurement
policies and formats are properly used. - Actively contribute to the overall program
planning and implementation process. - Supports program and support staff on
creating clear and understandable purchase requests (PR) and other
documentation; - Collects quotations and bids from the
market for PR-s as assigned by manager(s) – as per Mercy Corps standards
and formats; - Interact with contractors, in coordination
with the Programs and Operations departments of Kotido. - Prepare the required documentation of
supplies and transactions as to MC standards. - Preparation of status reports on
deliveries for Programs, office Management and recipient of supplies. - Maintain thorough procurement files as
outlined in the MC procurement policy; - Maintain the filing of both hard copy and
soft copy of the ongoing and complete Purchase Requests with all the
supporting documents as required by the Mercy Corps Procurement Policy; - Ensure the timely and well documented
delivery of supplies to respective MC Uganda field offices in coordination
with the field based logistics officers. - Interacts with suppliers in the receiving
and inspection of goods –Ensure GRNs are issued. - Receive the goods as per the description
on the purchase order/request. Inspects goods upon delivery and rejects
inadequate, broken, lower quality and other items not meeting the
requirements of the order; - Carry out compliance checks in relation to
Procurement manual and Donor requirement (WT, segregation of duties,
Referencing, AAM, Donor waivers, etc) - Establish a working Procurement Committee
and be part of this working committee on sealed quotation procedure,
tender preparation, opening, evaluation and award process. Procurement
Officer responsible for documenting all committee meeting minutes and
decisions and get required approvals. - Managing Karamoja Strategic Investment
Fund, follow-up on deliveries, beneficiary handover and follow-up on
progress of activities in collaboration with Program team. - Manage the KSIF PR Masterlist and provide
updates, as necessary - Provide Orientation on Procurement
procedures from time to time to new recruits and Programs in line with MC
policy. - Conduct market surveys for prices and
maintain a list of prices for commonly purchased items in all Program
areas of operation. - Maintain an updated Supplier database with
all relevant details, legal status etc - Carry out site visits for construction
related procurements in collaboration with Engineers and other Program
staff to verify materials and other direct deliveries made to
beneficiaries.
Qualifications, Skills and
Experience:
Experience:
- The ideal candidate for the Mercy Corps Procurement
Officer job opportunity should preferably hold a Bachelor’s Degree in
Relevant Business Field is desired - A minimum of three years’ experience in
Logistics and Procurement Management, NGO experience and asset management
is an added advantage - Microsoft Office computer skills
especially in MS Excel and experience with using email. - Proven ability to multi-task and process
information into action as to not delay program activities. - Broad knowledge and understanding of
procurement ethics and donor compliance is essential. - Proven ability to solve problems
independently without supervision - Conscientious with an excellent sense of
judgment - Ability to work simultaneously on multiple
tasks and meet critical deadlines - Willingness and ability to work
effectively with a wide variety of people - Strong ability to work as part of a team
and coordinate with project personnel - High level of integrity and honesty
- Computer literacy skills
- Strong organizational and planning skills
- Excellent oral and written English skills
How to Apply:
All suitably qualified and interested candidates should send their
E-mail applications including a cover letter clearly stating the salary
requirements, updated CV (with three professional referees), and copies of
academic qualifications/certificates addressed to the Senior HR and Legal
Manager, Mercy Corps Uganda to: ug-mcjobs@mercycorps.org
E-mail applications including a cover letter clearly stating the salary
requirements, updated CV (with three professional referees), and copies of
academic qualifications/certificates addressed to the Senior HR and Legal
Manager, Mercy Corps Uganda to: ug-mcjobs@mercycorps.org
Deadline: 4th January 2017
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