Organization: United Nations
Regional Service Centre Entebbe (RSCE)
Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe,
Uganda
Uganda
Job Opening Number: RSCE/GJO/LL/007/12-2016
Reports to: Head
of the Engineering Section
of the Engineering Section
Grade: GS-6
About RSCE:
The Regional Service Centre Steering Committee is the decision-making
body for RSCE, in compliance with General Assembly resolutions, United Nations
Secretariat rules and regulations, strategic guidance from United Nations
Headquarters and oversight bodies. The Steering Committee consults with the
Global Field Support Strategy Implementation Coordination Team, as required.
body for RSCE, in compliance with General Assembly resolutions, United Nations
Secretariat rules and regulations, strategic guidance from United Nations
Headquarters and oversight bodies. The Steering Committee consults with the
Global Field Support Strategy Implementation Coordination Team, as required.
The Regional Service Centre, as approved by the Member States, is
owned, managed and staffed by the regional missions it serves. This framework
reinforces the existing missions’ chain of command structures and lines of
authority in a manner that does not create an additional layer between
Headquarters and the regional missions. It also ensures that staffing for RSC.
owned, managed and staffed by the regional missions it serves. This framework
reinforces the existing missions’ chain of command structures and lines of
authority in a manner that does not create an additional layer between
Headquarters and the regional missions. It also ensures that staffing for RSC.
Key Duties and Responsibilities: Within delegated authority, the Facilities Management Assistant will be
responsible for the following duties:
responsible for the following duties:
- Plans,
schedules and supervises construction, repair, maintenance and
installation of conventional buildings, temporary buildings,
infrastructure and sites and premises including grounds in the mission
area. - Plans,
schedules, supervises and coordinates maintenance services of
installations, systems and equipment throughout the buildings. - The
jobholder receives, analyses and reviews service requests, including
installations of equipment; determines priority of work, plans and
prepares work orders, assigns work and follows up on service complaints.
Coordinates with requesting departments in case of changes in requirements
and suggests alternatives or interim solutions. Trains users on equipment
installed. - Reviews
contractors’ invoices and assists with cost recovery as required. - Conducts
technical assessments of existing buildings and infrastructure. - Supports
the supervisor in preparing draft proposals for construction and
alterations work including preparation of construction drawings, technical
specifications, bills of quantity, scope of works and cost estimates. - Conducts
technical reviews of offers submitted and studies drawings and sketches
for review and discussion to determine extent of work required; presents
alternatives as solution of problems. Accompanies all contractors to job
locations, clarifies drawings and specifications after contract has been
awarded to successful contractor. - Supervises
and coordinates with contractors performing construction and alteration
work to ensure that quality of services performed by the contractors is in
accordance with set terms and conditions, codes and standards, health and
safety regulations and objectives. Does final inspection, supervises the
commissioning of the work, claim operation manuals and shop drawings for
files, and informs supervisor of completion of work. - Prepares
and writes requisitions for purchase of equipment, material, spares, etc.;
reviews and evaluates offers and coordinates with procurement unit. - Participates
in the preparation of cost estimates of biennial budget and spending plan
related to the Unit accounts. Prepares yearly budget estimates and monthly
tables of prorated charges for common services, and monthly/yearly
consumption and expenditure tables as well as charts of general operating
expenses. - Suggests
ways to institute control and methods to improve service and reduce cost
for the United Nations. - Supervise
tradesmen assigned to the team, and junior staff assigned to the Unit by
determining workloads and schedules; - Inspect
and report on construction project works and maintenance works carried out
by either contractors or tradesmen and staff under supervision, and ensure
proper utilization of available resources; - Prepare
requisitions for ordering for construction/maintenance materials,
equipment, spare-parts, and building supplies; - Assist
in technically evaluating bids and proposals for construction projects; - Prepare
certification for approval of completed construction items of work for
progress payments; - Perform
any other duties as required/assigned.
Qualifications, Skills and
Experience:
Experience:
- The ideal candidate for the United Nations
Regional Service Centre Entebbe (RSCE) Facilities Management Assistant job should have completed
a High School Diploma or
equivalent is required. A first-level University Degree in Building and
Civil Engineering or equivalent is desirable. Supplemental courses/technical
certificates in civil engineering/ construction management fields are
desirable. - A
minimum of seven years’ experience in facilities management, building
management, engineering, architecture, administrative services is
required. - Prior
exposure and experience in construction project supervision and
implementation in a private, commercial, field or military environment
including at least one year of supervisory’ responsibility is desirable. - Languages: Fluency in oral and written English
is required. Knowledge of another official United Nations language is an
advantage.
Personal Competencies:
- Professionalism: Shows pride in work and in
achievements; demonstrates professional competence and understands subject
matter of electrical and related works; is conscientious and efficient in
meeting commitments, observing deadlines and achieving results; is
motivated by professional rather than personal concerns; shows persistence
when faced with difficult problems or challenges; remains calm in stressful
situations; shows commitment in implementing the goal of gender equality
by ensuring the equal participation and full involvement of women and men
in all aspects of work. - Planning
& Organizing:
Develops clear goals that are consistent with agreed strategies;
identifies priority activities and assignments; adjusts priorities as
required; allocates appropriate amount of time and resources for
completing work; foresees risks and allows for contingencies when
planning; monitors and adjusts plans and actions as necessary; uses time
efficiently. - Technological
Awareness: Keeps
abreast of available technology; understands applicability and limitation
of technology to the work of the office; actively seeks to apply
technology to appropriate tasks; shows willingness to learn new
technology.
NB: The United Nations
does not charge a fee at any stage of the recruitment process (application,
interview meeting, processing, or training). The United Nations does not
concern itself with information on applicants’ bank accounts. Women are
strongly encouraged to apply.
does not charge a fee at any stage of the recruitment process (application,
interview meeting, processing, or training). The United Nations does not
concern itself with information on applicants’ bank accounts. Women are
strongly encouraged to apply.
How to Apply:
All suitably qualified and interested Ugandan candidates should send
their applications the following documents:
their applications the following documents:
·
The United Nations Personal History form (P-11),
Download
Here; This should be signed
The United Nations Personal History form (P-11),
Download
Here; This should be signed
·
Proof of required academic certificates i.e.
Academic Certificate(s) and/or High School/Secondary Diplomas
Proof of required academic certificates i.e.
Academic Certificate(s) and/or High School/Secondary Diplomas
·
Latest performance evaluation reports /
appraisals
Latest performance evaluation reports /
appraisals
The applicants with the completed documents are strongly encouraged to
apply via e-mail and must include the Vacancy Announcement Number (check
beginning of this advert) and Job Title to: [email protected]
apply via e-mail and must include the Vacancy Announcement Number (check
beginning of this advert) and Job Title to: [email protected]
Deadline: 15th January 2017
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