UN Procurement Associate Job Careers – United Nations Development Programme (UNDP)

Job Title:             Procurement Associate
Organization: United Nations
Development Programme (UNDP)
Duty Station: Kampala,
Uganda
Reports to: Procurement
Analyst
Job Opening Number: 6758
About UNDP:
The United Nations Development Programme (UNDP) is the United Nations’
global development network.  UNDP
advocates for change and connects countries to knowledge, experience and
resources to help people build a better life. The UNDP provides expert advice,
training, grant support to developing countries including Uganda with
increasing emphasis on assistance to the least developed countries.
Key Duties and
Responsibilities: 
Under the guidance
and direct supervision of the Procurement Analyst, the national UN Volunteer
will undertake the following tasks:
·        
Ensures full compliance of procurement activities
with UN/UNDP rules, regulations, policies and strategies; implementation of the
effective internal control, proper functioning of a client-oriented procurement
management system.
·        
Ensures compliance to CO Procurement business
processes mapping and elaboration of the content of internal Standard Operating
Procedures (SOPs) in Procurement and Logistics, control of the workflows in the
Procurement Unit.
·        
Elaboration of proposals and implementation of
cost saving and reduction strategies in consultation with office management.
·        
Provision of researched information for
formulation and implementation of contract strategy and strategic procurement
in the CO including tendering processes and evaluation, managing the contract
and contractor, legal considerations and payment conditions, sourcing strategy,
supplier selection and evaluation, quality management, e-procurement
introduction.
·        
Organizes procurement processes for CO, NEX/DEX
projects and at the request of other    
Agencies focusing on achievement of the following results:
·        
In charge of the preparation of procurement
plans for the office and projects and their implementation monitoring.
·        
Organization of procurement processes including
preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals,
their evaluation, negotiation of certain conditions of contracts in full
compliance with UNDP rules and regulations.
·        
Responsible for the preparation of Purchase
Orders (PO) and contracts in and outside Atlas, preparation of Recurring
Purchase orders for contracting of services, vendors’ creation in Atlas. Buyers
profile in Atlas.
·        
Review of procurement processes conducted by
projects; submissions to the Contract, Asset and Procurement Committee (CAP)
and Advisory Committee on Procurement (ACP).
·        
Implementation of the internal control system
which ensures that POs are duly prepared and dispatched. Timely corrective
actions on POs with budget check errors and other problems.
·        
Presentation of researched information on
procurement in the CO.
·        
Preparation of cost-recovery bills in Atlas for
the procurement services provided by UNDP to other Agencies.
·        
Organization of joint procurement processes for
the UN Agencies in line with the UN reform.
·        
Ensures implementation of sourcing strategy and
e-procurement tools
·        
Development and update of the rosters of
suppliers, implementation of supplier selection and evaluation
·        
Preparation of inventory reports in
collaboration with the Assets focal point.
·        
Implementation of Inventory and physical
verification control in the CO and projects.
·        
Organization of travel including purchase of
tickets, DSA calculation, PO preparation; arrangement of shipments; vehicle
maintenance; conference facilities arrangements in collaboration with the
Assistant Administrative in charge of travels.
·        
Timely conducted DSA, Travel Agencies, vehicle
maintenance, hotel and conference facilities surveys in collaboration with the
Administrative Associate.
·        
Ensures facilitation of knowledge building and
knowledge sharing in the CO focusing on the organization of trainings for the
operations/ projects staff on Procurement.
·        
Synthesis of lessons learnt and best practices
in Procurement.
·        
Sound contributions to knowledge networks and
communities of practice
·        
Strengthen their knowledge and understanding of
the concept of volunteerism by reading relevant UNV and external publications
and take active part in UNV activities (for instance in events that mark IVD);
·        
Be acquainted with and build on traditional
and/or local forms of volunteerism in the host country;
·        
Reflect on the type and quality of voluntary
action that they are undertaking, including participation in ongoing reflection
activities;
·        
Significantly contribute articles/write-ups on
field experiences and submit them for UNV publications/websites, newsletters,
press releases, etc.;
·        
Assist with the UNV Buddy Programme for
newly-arrived UN Volunteers;
·        
Actively promote or advise local groups in the
use of online volunteering, or encourage relevant local individuals and
organizations to use the UNV Online Volunteering service whenever technically
possible.
Qualifications, Skills and
Experience:
·        
The ideal candidate for the United Nations UNDP
Procurement Associate career job should have completed Secondary Education with
specialized training in procurement. University Degree in Business or Public
Administration would be desirable, but it is not a requirement.
·        
Certificate or diploma in procurement and /or
supply chain from, a renowned institution (e.g. CIPS, ISM, etc.,) would be
advantageous.
·        
At least seven years of progressively
responsible administrative experience is required at the national or
international level.
·        
Previous experience in the usage of computers
and office software packages (MS Word, Excel, etc.), advance knowledge of
automated procurement systems, experience in handling of web based management
systems.
·        
Fluency in written and spoken English.
Personal Competencies:
·        
Integrity and professionalism:
demonstrated expertise in area of specialty and ability to apply good judgment;
high degree of autonomy, personal initiative and ability to take ownership;
willingness to accept wide responsibilities and ability to work independently
under established procedures in a politically sensitive environment, while
exercising discretion, impartiality and neutrality; ability to manage
information objectively, accurately and confidentially; responsive and
client-oriented.
·        
Accountability: mature and
responsible; ability to operate in compliance with organizational rules and
regulations.
·        
Commitment to continuous learning:
initiative and willingness to learn new skills and stay abreast of new
developments in area of expertise; ability to adapt to changes in work
environment.
·        
Planning and organizing: effective
organizational and problem-solving skills and ability to manage a large volume
of work in an efficient and timely manner; ability to establish priorities and
to plan, coordinate and monitor (own) work; ability to work under pressure,
with conflicting deadlines, and to handle multiple concurrent
projects/activities.
·        
Teamwork and respect for diversity:
ability to operate effectively across organizational boundaries; ability to
establish and maintain effective partnerships and harmonious working
·        
Genuine commitment towards the principles of
voluntary engagement, which includes solidarity, compassion, reciprocity and
self-reliance; and commitment towards the UN core values
NB: The United Nations
does not charge a fee at any stage of the recruitment process (Application,
interview meeting, processing, or training). The United Nations does not
concern itself with information on applicants’ bank accounts.
How to Apply:
All suitably qualified and interested candidates desiring to serve the
United Nations Development Programme (UNDP) in the aforementioned capacity
should express their interest by visiting the UN recruitment website and
clicking Apply Now.
Deadline: 21st November
2016
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