UN Jobs – Senior Administrative Clerk – SITA Project Implementation at United Nations Development Programme (UNDP)

Organization: United Nations
Development Programme (UNDP)
Duty Station: Kampala,
Reports to: SITA Project
Implementation Adviser
Job Opening Number: 6698
About UNDP:
The United Nations Development Programme (UNDP) is the United Nations’
global development network.  UNDP
advocates for change and connects countries to knowledge, experience and
resources to help people build a better life. The UNDP provides expert advice,
training, grant support to developing countries including Uganda with
increasing emphasis on assistance to the least developed countries.
About SITA Project:
The project “Supporting Indian Trade and Investment for Africa” (SITA)
is a project implemented by the International Trade Centre (ITC) and financed
by the United Kingdoms’ Department for International Development (DFID). It
runs from 2015-2020. SITA’s outcome is to improve the competitiveness of select
value chains: coffee, cotton, textiles and apparel, pulses, spices, sunflower
oil, leather, ITES-BPO and emerging sectors of five East African countries:
Ethiopia, Kenya, Uganda, Rwanda and the United Republic of Tanzania through the
provisions of partnerships from institutions and business from India.
Job Summary: The Senior
Administrative Clerk will be responsible for ensuring smooth operations of the
project. The incumbent will be responsible for assisting the National
Coordinator in administrative and logistical services, and to ensure
consistency of operations with ITC-UNDP rules and regulations. The Senior
Administrative Clerk has the main role of carrying out all project office
administrative functions.
Key Duties and Responsibilities:
Provide effective administrative support for the implementation of the
project, focusing on achievement of the following results: (70%)
Support to SITA PCU Geneva on all logistical,
travel/hotel related arrangements for ITC teams and international consultants
to Uganda;
Maintaining filing system, reports or other
documentation related to the project in hard and soft copy;
Assisting in maintaining and updating up-to-date
files and records of documentation of inventory of asset procured under the
Where needed, provide informal written and oral
translation between English, and native language of engagement country.
Provide effective technical project support in implementation of the
Project, focusing on achievement of the following results: (30%)
Handling communication with key stakeholders and
relaying questions to the SITA team;
Administrative and logistical support in
organizing conferences, workshops, trainings and other project activities.  This includes writing / formatting agendas
and other documents, confirming participants, taking registration, compiling
and saving all documents and ensuring evaluation forms are filled in and
communicated back to PCU Geneva;
The incumbent will be updating stakeholder
contact lists for Uganda and sharing with SITA Headquarters’ office in Geneva;
Where needed, accompany stakeholders and / or
ITC teams on missions, to provide support in the implementation of the
The key results will support the smooth
functioning of the administrative functions of the project, in accordance with
ITC-UNDP policies and procedures and donor requirements;
It will also ensure good communication with the
project’s stakeholders and thereby directly contribute to the planned results
as per log frame of the project;
Qualifications, Skills and
The ideal candidate for the United Nations UNDP Senior
Administrative Clerk – SITA Project Implementation job placement should hold a Bachelor’s
Degree in Economics, Administration, Project management, Development or a
related subject
A minimum seven years’ experience in program
support, in finance and/ or administrative functions.
Previous experience in working on trade and
investment promotion programs in particular will be advantageous.
Prior exposure and experience in the use of
computers and office software packages (MS Word, Excel, Power Point, etc.).
Prior experience building and maintaining
partnerships with Government, other development partners and the private
Personal Competencies:
Corporate Competencies:
Demonstrates integrity by displaying the ITC and
UNDP’s values and ethical standards;
Promotes the vision, mission, and strategic
goals of ITC and UNDP;
Displays cultural, gender, religion, race,
nationality and age sensitivity and adaptability;
Treats all people fairly without favoritism;
Functional Competencies:
Ability to perform a broad range of specialized
activities aimed at effective and efficient functioning of the project,
especially in administrative / logistical support;
Fully proficient computer skills and use of
relevant software and other applications, e.g. word processing, spreadsheets,
internet, power point; 
Ability to establish, build and sustain
effective relationships with project partners and stakeholders;
Ability to manage data, documents,
correspondence and report information and workflow
Excellent interpersonal skills, proven
networking, team-building, organizational and communication skills;
Ability to organize and prioritize work
Excellent writing and presentation skills;
Familiarity with the economic and institutional
situation in the country.
NB: The United Nations
does not charge a fee at any stage of the recruitment process (Application,
interview meeting, processing, or training). The United Nations does not
concern itself with information on applicants’ bank accounts.
How to Apply:
All suitably qualified and interested candidates desiring to serve the
United Nations Development Programme (UNDP) in the aforementioned capacity
should express their interest by visiting the UN recruitment website and
clicking Apply Now.
Deadline: 16th November
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