Job Title: Finance Analyst
Organization: United Nations
Development Programme (UNDP)
Development Programme (UNDP)
Duty Station: Kampala,
Uganda
Uganda
Reports to: DCD/DRR and
Operations Manager
Operations Manager
Job Opening Number: 6477
About UNDP:
The United Nations Development Programme (UNDP) is the United Nations’
global development network. UNDP
advocates for change and connects countries to knowledge, experience and
resources to help people build a better life. The UNDP provides expert advice,
training, grant support to developing countries including Uganda with
increasing emphasis on assistance to the least developed countries.
global development network. UNDP
advocates for change and connects countries to knowledge, experience and
resources to help people build a better life. The UNDP provides expert advice,
training, grant support to developing countries including Uganda with
increasing emphasis on assistance to the least developed countries.
Job Summary: The Finance
Analyst is responsible for effective delivery of financial services,
transparent utilization of financial resources and management of the Country
Office (CO) Finance Unit. He/she analyzes and interprets the financial rules
and regulations and provides solutions to a wide spectrum of complex financial
issues. The Finance Analyst actively promotes a collaborative, client-oriented
approach consistent with UNDP rules and regulations. The Finance Analyst
supervises and leads the staff of the Finance Unit. The Finance Analyst works
in close collaboration with the operations, programme and project teams in the
CO and with UNDP HQs staff and Government officials ensuring successful CO
performance in Finance.
Analyst is responsible for effective delivery of financial services,
transparent utilization of financial resources and management of the Country
Office (CO) Finance Unit. He/she analyzes and interprets the financial rules
and regulations and provides solutions to a wide spectrum of complex financial
issues. The Finance Analyst actively promotes a collaborative, client-oriented
approach consistent with UNDP rules and regulations. The Finance Analyst
supervises and leads the staff of the Finance Unit. The Finance Analyst works
in close collaboration with the operations, programme and project teams in the
CO and with UNDP HQs staff and Government officials ensuring successful CO
performance in Finance.
Key Duties and
Responsibilities:
Responsibilities:
Ensures implementation of operational and financial management
strategies, and adapts processes and procedures, focusing on the achievement of
the following results:
strategies, and adapts processes and procedures, focusing on the achievement of
the following results:
·
Full compliance of financial activities,
financial recording/reporting system and audit follow up with UN/UNDP rules,
regulations, policies and strategies; implementation of the effective internal
control, proper design and functioning of the financial resources management
system;
Full compliance of financial activities,
financial recording/reporting system and audit follow up with UN/UNDP rules,
regulations, policies and strategies; implementation of the effective internal
control, proper design and functioning of the financial resources management
system;
·
CO Finance business processes mapping and
elaboration/establishment of internal Standard Operating Procedures in Finance,
control of the workflows in the Finance Unit;
CO Finance business processes mapping and
elaboration/establishment of internal Standard Operating Procedures in Finance,
control of the workflows in the Finance Unit;
·
Continuous analysis and monitoring of the
financial situation, presentation of forecasts for development and management
projects;
Continuous analysis and monitoring of the
financial situation, presentation of forecasts for development and management
projects;
·
Elaboration and implementation of cost saving
and reduction strategies;
Elaboration and implementation of cost saving
and reduction strategies;
·
Elaboration of the framework and conditions of
contributions within the CO resources mobilization efforts;
Elaboration of the framework and conditions of
contributions within the CO resources mobilization efforts;
·
Routinely monitors financial exception reports
for unusual activities, transactions, and investigates anomalies or unusual
transactions. Informs supervisors and other UNDP staff at Headquarters of the
results of the investigation when satisfactory answers are not obtained.
Routinely monitors financial exception reports
for unusual activities, transactions, and investigates anomalies or unusual
transactions. Informs supervisors and other UNDP staff at Headquarters of the
results of the investigation when satisfactory answers are not obtained.
Manages the project budgets and
organizes an optimal cost-recovery system focusing on achievement of the
following results:
organizes an optimal cost-recovery system focusing on achievement of the
following results:
·
Financial resources management through planning,
guiding, controlling of the resources in accordance with UNDP rules and
regulations;
Financial resources management through planning,
guiding, controlling of the resources in accordance with UNDP rules and
regulations;
·
In charge of the preparation and monitoring of
budgets of management projects;
In charge of the preparation and monitoring of
budgets of management projects;
·
Establishment of the development projects’
budgets preparation/modification monitoring system, control of budgetary status
versus authorized spending limits (ASL) and budgets delivery levels;
Establishment of the development projects’
budgets preparation/modification monitoring system, control of budgetary status
versus authorized spending limits (ASL) and budgets delivery levels;
·
Sending project budget to KK if authorized by
the Senior Management (can be done only on the basis of signed prodocs and
project budgets);
Sending project budget to KK if authorized by
the Senior Management (can be done only on the basis of signed prodocs and
project budgets);
·
Elaboration of proper mechanisms to eliminate
deficiencies in budget management;
Elaboration of proper mechanisms to eliminate
deficiencies in budget management;
·
Preparation of cost-recovery bills in Atlas for
the services provided by UNDP.
Preparation of cost-recovery bills in Atlas for
the services provided by UNDP.
Ensures proper control of CO
accounts focusing on achievement of the following results:
accounts focusing on achievement of the following results:
·
Elaboration of the internal expenditures’
control system which ensures that vouchers processed are matched and completed,
transactions are correctly recorded and posted in Atlas; payrolls are duly
prepared; MPOs, travel claims and other entitlements are duly processed,
receipting of goods and services and establishment of accruals are properly
done in compliance with IPSAS and UNDP policies and procedures;
Elaboration of the internal expenditures’
control system which ensures that vouchers processed are matched and completed,
transactions are correctly recorded and posted in Atlas; payrolls are duly
prepared; MPOs, travel claims and other entitlements are duly processed,
receipting of goods and services and establishment of accruals are properly
done in compliance with IPSAS and UNDP policies and procedures;
·
Manager level 1 in Atlas;
Manager level 1 in Atlas;
·
Control of accounts closure;
Control of accounts closure;
·
Approval of vendors in Atlas;
Approval of vendors in Atlas;
·
Timely corrective actions on unposted vouchers,
including the vouchers with budget check errors, match exceptions, unapproved
vouchers. Timely response to HQ requests to resolve financial data issues;
Timely corrective actions on unposted vouchers,
including the vouchers with budget check errors, match exceptions, unapproved
vouchers. Timely response to HQ requests to resolve financial data issues;
·
Control of the Accounts Receivables for UNDP
projects and maintenance of the General Ledger.
Control of the Accounts Receivables for UNDP
projects and maintenance of the General Ledger.
Ensures proper CO cash management focusing on achievement of the
following results:
following results:
·
Timely review of cash position for local
accounts to ensure sufficient funds on hand for disbursements. Timely
identification and recording of receipts for income application;
Timely review of cash position for local
accounts to ensure sufficient funds on hand for disbursements. Timely
identification and recording of receipts for income application;
·
Monitoring of financial exception reports for
unusual activities, transactions and investigation of anomalies or unusual
transactions. Provision of information to supervisors and other UNDP staff at
HQ on the results of the investigation when satisfactory answers are not
obtained;
Monitoring of financial exception reports for
unusual activities, transactions and investigation of anomalies or unusual
transactions. Provision of information to supervisors and other UNDP staff at
HQ on the results of the investigation when satisfactory answers are not
obtained;
·
Daily review of zero-balance account bank
statements in Atlas to monitor imprest level; identification and record of
contributions;
Daily review of zero-balance account bank
statements in Atlas to monitor imprest level; identification and record of
contributions;
·
Primary contact with local bank management on
routine operational matters including negotiation of exchange rate on
replenishments;
Primary contact with local bank management on
routine operational matters including negotiation of exchange rate on
replenishments;
·
Member of bank signatory panel;
Member of bank signatory panel;
·
Approval and submission of monthly UN exchange
rate reports to Treasury;
Approval and submission of monthly UN exchange
rate reports to Treasury;
·
Timely and accurate approval of bank
reconciliation, including documented review of exceptions;
Timely and accurate approval of bank
reconciliation, including documented review of exceptions;
·
Initiation of bank transfers and deals,
selecting bank transfers and deals for approval and settlement;
Initiation of bank transfers and deals,
selecting bank transfers and deals for approval and settlement;
·
Performing Paycycle manager role in Atlas;
Performing Paycycle manager role in Atlas;
·
Timely preparation of monthly cashflow forecast
for use by Operations Manager. Liaison with UN Agencies to obtain estimate of
their cash requirements;
Timely preparation of monthly cashflow forecast
for use by Operations Manager. Liaison with UN Agencies to obtain estimate of
their cash requirements;
·
Role as cashier for cash disbursements made on
site.
Role as cashier for cash disbursements made on
site.
Ensures facilitation of knowledge building and knowledge sharing in the
CO and guidance to all stakeholders on financial matters focusing on
achievement of the following results:
CO and guidance to all stakeholders on financial matters focusing on
achievement of the following results:
·
Organization/conduct of training for the
operations/programme/projects staff on financial management and RBM;
Organization/conduct of training for the
operations/programme/projects staff on financial management and RBM;
·
Synthesis of lessons learnt and best practices
in Finance;
Synthesis of lessons learnt and best practices
in Finance;
·
Sound contributions to knowledge networks and
communities of practice.
Sound contributions to knowledge networks and
communities of practice.
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the United Nations UNDP
Finance Analyst career opportunity should hold an Advanced (Masters) University
Degree in Finance/Accounting, Business, or Public Administration, or a
professional accounting qualification from an internationally recognized
institute of accountancy. Professionally qualified accountants from an
internationally recognized institute of accountancy will have a distinct
advantage.
The ideal candidate for the United Nations UNDP
Finance Analyst career opportunity should hold an Advanced (Masters) University
Degree in Finance/Accounting, Business, or Public Administration, or a
professional accounting qualification from an internationally recognized
institute of accountancy. Professionally qualified accountants from an
internationally recognized institute of accountancy will have a distinct
advantage.
·
At least two years of relevant experience in
providing financial management and accounting advisory services, managing staff
and operational systems
At least two years of relevant experience in
providing financial management and accounting advisory services, managing staff
and operational systems
·
Previous experience in the usage of computers
and office software packages (MS Word, Excel, etc) and advance knowledge of
spreadsheet and database packages, experience in handling of web based
management systems and ERP financials, preferably PeopleSoft.
Previous experience in the usage of computers
and office software packages (MS Word, Excel, etc) and advance knowledge of
spreadsheet and database packages, experience in handling of web based
management systems and ERP financials, preferably PeopleSoft.
Core Competencies:
·
Demonstrate corporate knowledge and sound
judgment
Demonstrate corporate knowledge and sound
judgment
·
Self-development, initiative-taking
Self-development, initiative-taking
·
Acting as a team player and facilitating team
work
Acting as a team player and facilitating team
work
·
Facilitating and encouraging open communication
in the team, communicating effectively
Facilitating and encouraging open communication
in the team, communicating effectively
·
Creating synergies through self-control
Creating synergies through self-control
·
Managing conflict
Managing conflict
·
Learning and sharing knowledge and encourage the
learning of others.
Learning and sharing knowledge and encourage the
learning of others.
·
Promoting learning and knowledge
management/sharing is the responsibility of each staff member.
Promoting learning and knowledge
management/sharing is the responsibility of each staff member.
·
Informed and transparent decision making
Informed and transparent decision making
Personal Competencies:
Functional Competencies:
Building Partnerships:
·
Maintaining a network of contacts
Maintaining a network of contacts
·
Maintains an established network of contacts for
general information sharing and to remain up-to-date on partnership related
issues
Maintains an established network of contacts for
general information sharing and to remain up-to-date on partnership related
issues
·
Establishes and nurtures positive communication
with partners
Establishes and nurtures positive communication
with partners
·
Promoting Organizational Learning and Knowledge
Sharing
Promoting Organizational Learning and Knowledge
Sharing
Basic research and analysis:
·
Generates new ideas and approaches, researches
best practices and proposes new, more effective ways of doing things
Generates new ideas and approaches, researches
best practices and proposes new, more effective ways of doing things
·
Documents and analyses innovative strategies and
new approaches
Documents and analyses innovative strategies and
new approaches
·
Identifies and communicates opportunities to
promote learning and knowledge sharing
Identifies and communicates opportunities to
promote learning and knowledge sharing
·
Develops awareness of the various
internal/external learning and knowledge-sharing resources
Develops awareness of the various
internal/external learning and knowledge-sharing resources
NB: The United Nations does
not charge a fee at any stage of the recruitment process (Application,
interview meeting, processing, or training). The United Nations does not
concern itself with information on applicants’ bank accounts.
not charge a fee at any stage of the recruitment process (Application,
interview meeting, processing, or training). The United Nations does not
concern itself with information on applicants’ bank accounts.
How to Apply:
All suitably qualified and interested candidates desiring to serve the
United Nations Development Programme (UNDP) in the aforementioned capacity
should express their interest by visiting the UN recruitment website and
clicking Apply Now.
United Nations Development Programme (UNDP) in the aforementioned capacity
should express their interest by visiting the UN recruitment website and
clicking Apply Now.
Deadline: 11th November
2016
2016
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