Transport Officer NGO Career Jobs – Mercy Corps

Job Title:          Transport Officer
Organization: Mercy Corps
Duty Station: Kampala,
Uganda
About Us:
Mercy Corps is an International non-profit organization that has been
operating in Uganda since 2006 and works to catalyze change makers within the
Ugandan private sector, civil society and government to create economically
dynamic, healthy and secure communities. Our works focus on building resilience
and enable economic growth, improve opportunities to attain better health and
nutrition, and improved governance and conflict management. We implement
programs in the northern districts of Pader, Kitgum, Agago, Lamwo, Kaabong,
Abim and Kotido with funding from USAID, USDA, Walmart Foundation, SDC, DFID as
well as other private donations.
Job Summary: The Transport
Officer will work within the Operations department, committed to provide
reliable and compliant support to program activities in order to achieve
efficient service to program beneficiaries. The Transport Officer will provide
safe, transport services for MC program and support staff in the described Area
of Responsibility (AOR). Through enforcing the established Mercy Corps Fleet
Management Policy Guidelines the Transport Officer will adhere to all traffic
and MC safety rules and follow the transport guidelines required by the MC
transport department. The Transport Officer manages the safety of all assigned
vehicles and keeps proper records of vehicle related documentation.
Key Duties and
Responsibilities: 
Transport Management:
·        
In charge of general management of agency
vehicles in co-operation with the Operations Director.
·        
Ensure that all vehicles are safe and
road-worthy.
·        
Ensure that all vehicles have proper on-board
vehicle documentation.
·        
Maintain administrative vehicle files for each
vehicle.
·        
Tasked with the continuous tracking of vehicle
log-sheets; responsible for monthly compilation and submission of log-sheets.
·        
Schedule vehicle use to meet programmatic and
operational needs.
·        
Ensure trip tickets are used by program staff
and approved by necessary persons.
·        
Maintain vehicle movement board daily.
·        
Organize cleaning of vehicles.
·        
The incumbent will manage and ensure proper use
of the vehicles.
·        
Manage fuel consumption purchase and tracking
including coordination with gas station(s)
·        
Organize regular service schedules for vehicles.
Maintain service schedule files.
·        
Ensure major repairs are done in a timely
manner.
·        
Track vehicle expenses in accordance with the
respective procurement policy.
·        
File Monthly Vehicle Consumables sheet for each
vehicle separately.
·        
Order and maintain stock of spare parts and
consumables.
·        
Manage drivers’ leave schedules ensuring smooth
operation of the fleet.
·        
Work closely with Human Resources to ensure
proper tracking of drivers’ HR files.
·        
Ensure drivers are licensed and trained.
·        
Actively participate in hiring and disciplinary
measures for drivers.
·        
Coordinate with communications department to
ensure regular vehicle communications.
·        
Ensure security measures for vehicles such as
parking, storage of keys, emergency supplies, etc.
·        
Work in liaison with Security; organize levies
as needed for field trips.
·        
Ensure that security incident reports are
completed and filed (if related to vehicles).
·        
Ensure that accident reports are completed and
filed.
·        
Responsible for oversight of vehicle rentals
including tracking of leases and payments.
Asset Management:
·        
Act as Asset Controller for MC Uganda
·        
In charge of the maintenance a computerized
asset database of all assets belonging to Mercy Corps Uganda program (includes
coordination with finance department).
·        
Offer support in the implementation of asset
tracking system including use of asset tags, movement of assets and upkeep of
an asset register.
·        
Making of asset MC System as it could be centralized
through main office Kampala.
·        
All other activities as assigned to ensure the
smooth logistics operation;
·        
Conduct himself/herself both professionally and
personally in such a manner as to bring credit to Mercy Corps and to not
jeopardize its humanitarian mission in Uganda.
Qualifications, Skills and
Experience: 
·        
The ideal candidate for the Mercy Corps
Transport Officer job opportunity should a Bachelor’s degree in relevant field
·        
At least three years’ experience in vehicle
fleet management preferred
·        
Thorough technical knowledge of Toyota Land
Cruiser and Toyota Hilux vehicles
·        
Computer literacy skills i.e. proficiency in
MS-Excel and MS Word skills
·        
Good spoken and written English
·        
Possess a valid drivers’ license and extensive
driving experience
·        
Clean record
·        
Conscientious with an excellent sense of
judgment
·        
Excellent organizational skills
·        
Ability to work simultaneously on multiple tasks
·        
Willingness and ability to work effectively with
a wide variety of people
·        
Ability to work as part of a team and coordinate
with project personnel
How to Apply:
All prospective Ugandans who wish to join Mercy Corps are encouraged to
send their applications via email including a cover letter clearly stating your
salary requirements, CV (with 3 referees), and copies of academic
qualifications/certificates to ug-mcjobs@mercycorps.org addressed to the Senior
HR and Legal Manager, Kampala Head Office on 4th Floor Embassy Plaza, Plot
1188-1190 Ggaba Road.
Deadline: 7th
November, 2016
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