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Systems Administrator Officer Job Careers – Ministry of Finance, Planning and Economic Development (MOFPED)
Job Title: Systems Administrator Officer
Organisation: Ministry of
Finance, Planning and Economic Development (MOFPED)
Finance, Planning and Economic Development (MOFPED)
Project Name: The Third
Financial Management and Accountability Programme (FINMAP III)
Financial Management and Accountability Programme (FINMAP III)
Duty Station: Kampala,
Uganda
Uganda
Reports to: IPPS Project
Manager
Manager
About US:
The Government of Uganda is implementing the Third Financial Management
and Accountability Programme (FINMAP III) with the primary purpose to
strengthen Public Financial Management (PFM) at all levels of government and
ensure efficient, effective and accountable use of public resources as a basis
for improved service delivery. The overall objective of FINMAP is derived from
the GoU PFM reform strategy for the period from July 2014 to June 2018,
launched in August 2014. In line with the strategy, FINMAP aims to encourage
effective service delivery through reinforcing mechanisms for budget
credibility, compliance and control; and to improve financial management
practices through implementation of automated financial management systems.
and Accountability Programme (FINMAP III) with the primary purpose to
strengthen Public Financial Management (PFM) at all levels of government and
ensure efficient, effective and accountable use of public resources as a basis
for improved service delivery. The overall objective of FINMAP is derived from
the GoU PFM reform strategy for the period from July 2014 to June 2018,
launched in August 2014. In line with the strategy, FINMAP aims to encourage
effective service delivery through reinforcing mechanisms for budget
credibility, compliance and control; and to improve financial management
practices through implementation of automated financial management systems.
About IPPS:
The Integrated Personnel and Payroll System (IPPS) is a computer based
Human Resource Management Information System for Government being implemented
by Ministry of Public Service (MoPS). The IPPS is responsible for the
processing of the Government of Uganda (GoU) Gratuity, monthly Pension and
Salary Payrolls and is one of the critical Public Financial Management (PFM)
systems aimed at improving efficiency and effectiveness in Human Resource Management
processes and governance in the Public Service. The IPPS comprises of Human Resource
Management functions from Recruitment to Exit. IPPS is one of the Public
Financial Management (PFM) reform programs supported by the Third Financial
Management and Accountability Programme (FINMAPIII) under Ministry of Finance Planning
and Economic Development.
Human Resource Management Information System for Government being implemented
by Ministry of Public Service (MoPS). The IPPS is responsible for the
processing of the Government of Uganda (GoU) Gratuity, monthly Pension and
Salary Payrolls and is one of the critical Public Financial Management (PFM)
systems aimed at improving efficiency and effectiveness in Human Resource Management
processes and governance in the Public Service. The IPPS comprises of Human Resource
Management functions from Recruitment to Exit. IPPS is one of the Public
Financial Management (PFM) reform programs supported by the Third Financial
Management and Accountability Programme (FINMAPIII) under Ministry of Finance Planning
and Economic Development.
Job Summary: The System
Administrator Officer will be responsible for the administration and management
of the IPPS Systems including configuring and maintaining any Systems hardware and
software. This will include Servers, Storage, Desktops and other systems. They
will also work with the IPPS project implementation team for the successful
implementation of the IPPS.
Administrator Officer will be responsible for the administration and management
of the IPPS Systems including configuring and maintaining any Systems hardware and
software. This will include Servers, Storage, Desktops and other systems. They
will also work with the IPPS project implementation team for the successful
implementation of the IPPS.
Key Duties and
Responsibilities:
Responsibilities:
·
Offer technical and functional support to the decentralization
of salary payments
Offer technical and functional support to the decentralization
of salary payments
·
Provide technical and functional support to the
operationalization of the IPPS interface to other GoU systems.
Provide technical and functional support to the
operationalization of the IPPS interface to other GoU systems.
·
Provide technical support resource for testing
IPPS application revision upgrades especially for IPPS HR modules rollout for
full functionality and the operationalization of the self-service portal.
Provide technical support resource for testing
IPPS application revision upgrades especially for IPPS HR modules rollout for
full functionality and the operationalization of the self-service portal.
·
Offer technical support to the IPPS payroll
processing based on a time bound work plans and program schedules to effect
salary payments in time.
Offer technical support to the IPPS payroll
processing based on a time bound work plans and program schedules to effect
salary payments in time.
·
Provide technical and functional support during
IPPS Pensions data migration for an accurate and effective system.
Provide technical and functional support during
IPPS Pensions data migration for an accurate and effective system.
·
Prepare various reports by querying from
database as per need from IPPS and EDMS databases.
Prepare various reports by querying from
database as per need from IPPS and EDMS databases.
·
Working with help desk to ensure that user queries
are resolved in the shortest time possible.
Working with help desk to ensure that user queries
are resolved in the shortest time possible.
·
Support the project manager in preparation of
documents, and follow up on timelines and deliverables.
Support the project manager in preparation of
documents, and follow up on timelines and deliverables.
·
Provide support for further site rollout and
training of the IPPS and provide user assessment reports for the training needs
team.
Provide support for further site rollout and
training of the IPPS and provide user assessment reports for the training needs
team.
·
Be part of the IPPS team responsible for
installation, configuration, operation, and maintenance of systems hardware and
software.
Be part of the IPPS team responsible for
installation, configuration, operation, and maintenance of systems hardware and
software.
·
Actively participate in the installation of
servers and configuration of hardware, peripherals, services, settings,
directories, storage, etc. in accordance with IPPS standards and operational
requirements.
Actively participate in the installation of
servers and configuration of hardware, peripherals, services, settings,
directories, storage, etc. in accordance with IPPS standards and operational
requirements.
·
Implement and maintain IPPS systems
installation, configuration and operational procedures and standards.
Implement and maintain IPPS systems
installation, configuration and operational procedures and standards.
·
Carry out daily system monitoring, verifying the
integrity and availability of all hardware, server resources, storage, systems
and key processes, reviewing system and application logs.
Carry out daily system monitoring, verifying the
integrity and availability of all hardware, server resources, storage, systems
and key processes, reviewing system and application logs.
·
Perform regular security monitoring to identify
any possible intrusions.
Perform regular security monitoring to identify
any possible intrusions.
·
Perform backup operations and ensuring all
required file systems and system data are successfully backed up to the
appropriate media, recovery tapes or disks are created, and the media is
recycled and sent off site as necessary.
Perform backup operations and ensuring all
required file systems and system data are successfully backed up to the
appropriate media, recovery tapes or disks are created, and the media is
recycled and sent off site as necessary.
·
Implement creation, changing, and deletion of
systems user accounts as per the approved requests.
Implement creation, changing, and deletion of
systems user accounts as per the approved requests.
·
Implement repair and recovery of IPPS from
hardware or software failures.
Implement repair and recovery of IPPS from
hardware or software failures.
·
Apply Operating Systems patches and upgrades on
a regular basis, and upgrade administrative tools and utilities and services as
necessary.
Apply Operating Systems patches and upgrades on
a regular basis, and upgrade administrative tools and utilities and services as
necessary.
·
Perform systems performance tuning, hardware
upgrades and resource optimization as required, Configure CPU, memory, and disk
partitions as required and carry out periodic performance reporting to support
systems resources planning.
Perform systems performance tuning, hardware
upgrades and resource optimization as required, Configure CPU, memory, and disk
partitions as required and carry out periodic performance reporting to support
systems resources planning.
·
Maintain data center environmental and
monitoring equipment.
Maintain data center environmental and
monitoring equipment.
·
Supervise the junior staff by defining and
establishing schedules, setting priorities, providing support/direction and
dealing with technical, functional and administrative issues as needed.
Supervise the junior staff by defining and
establishing schedules, setting priorities, providing support/direction and
dealing with technical, functional and administrative issues as needed.
·
Will supervise and train other officers on IPPS.
Will supervise and train other officers on IPPS.
·
Perform other System administration related
functions that may be assigned.
Perform other System administration related
functions that may be assigned.
Key Performance Indicators:
·
Fully functioning IPPS-IFMS Interface (and other
GoU systems)
Fully functioning IPPS-IFMS Interface (and other
GoU systems)
·
Fully functioning systems (hardware and
software) environment supporting the objectives of the IPPS.
Fully functioning systems (hardware and
software) environment supporting the objectives of the IPPS.
·
Proper documentation and operational manuals for
the IPPS Systems hardware and software.
Proper documentation and operational manuals for
the IPPS Systems hardware and software.
·
IPPS systems performance reports (Monthly).
IPPS systems performance reports (Monthly).
·
IPPS disaster recovery and business continuity
procedures.
IPPS disaster recovery and business continuity
procedures.
·
Training, capacity building and knowledge
transfer.
Training, capacity building and knowledge
transfer.
·
IPPS System Administration Reports (Quarterly).
IPPS System Administration Reports (Quarterly).
·
Annual performance reports
Annual performance reports
Qualifications, Skills and
Experience:
Experience:
·
The applicant should preferably hold a Bachelor’s
degree in an IT/Engineering related discipline such as Computer Science,
Statistics, Mathematics, Physics and Electrical Engineering.
The applicant should preferably hold a Bachelor’s
degree in an IT/Engineering related discipline such as Computer Science,
Statistics, Mathematics, Physics and Electrical Engineering.
·
Specialized ICT Systems Administration training
and qualifications/certification in common
Specialized ICT Systems Administration training
and qualifications/certification in common
·
At least three years’ experience directly
related to the duties and responsibilities as specified is essential.
At least three years’ experience directly
related to the duties and responsibilities as specified is essential.
·
Previous experience in systems administration in
a data center or server farm environment, including maintenance of servers,
storage systems, desktop computers and applications/database performance tuning
is highly desirable.
Previous experience in systems administration in
a data center or server farm environment, including maintenance of servers,
storage systems, desktop computers and applications/database performance tuning
is highly desirable.
·
Systems Administration skills e.g. LINUX,
Storage Works, MCSE, Windows, MCSA is a must.
Systems Administration skills e.g. LINUX,
Storage Works, MCSE, Windows, MCSA is a must.
·
Knowledge in web application servers, most
especially Tomcat is highly desirable.
Knowledge in web application servers, most
especially Tomcat is highly desirable.
·
Working knowledge in Oracle database is highly
desirable
Working knowledge in Oracle database is highly
desirable
·
Knowledge in LINUX operating system is highly
desirable
Knowledge in LINUX operating system is highly
desirable
·
Knowledge in performance monitoring tools and is
highly desirable
Knowledge in performance monitoring tools and is
highly desirable
·
Ability to perform database and application
performance tuning
Ability to perform database and application
performance tuning
·
Ability to implement and troubleshoot hardware
and software problems.
Ability to implement and troubleshoot hardware
and software problems.
·
Knowledge of computer hardware, storage systems
and software.
Knowledge of computer hardware, storage systems
and software.
·
Knowledge of network security methods and
techniques.
Knowledge of network security methods and
techniques.
·
Ability to install, maintain, modify, and
upgrade hardware and software.
Ability to install, maintain, modify, and
upgrade hardware and software.
·
Good technical writing skills.
Good technical writing skills.
·
Knowledge of current technological
developments/trends in area of expertise.
Knowledge of current technological
developments/trends in area of expertise.
·
Ability to operate on a scheduled 24-hour
on-call basis.
Ability to operate on a scheduled 24-hour
on-call basis.
·
Excellent interpersonal skills.
Excellent interpersonal skills.
·
Output-oriented work habits.
Output-oriented work habits.
How to Apply:
All candidates should send their applications, updated CVs and copies
of academic certificates should be addressed and submitted to the address
below. Envelopes should have clear reference to the job applied for. Send to:
of academic certificates should be addressed and submitted to the address
below. Envelopes should have clear reference to the job applied for. Send to:
The Programme Coordinator,
The Third Financial Management and Accountability Programme (FINMAP
III),
III),
Ministry of Finance, Planning & Economic Development Finance
Building; 3rd Floor, Room 3.4 Plot 2/12 Apollo Kaggwa Road P 0 Box 8147,
Kampala. Uganda.
Building; 3rd Floor, Room 3.4 Plot 2/12 Apollo Kaggwa Road P 0 Box 8147,
Kampala. Uganda.
Email to:
finmap@finance.go.ug
finmap@finance.go.ug
Deadline: 9th
December 2016 by 17:00hrs
December 2016 by 17:00hrs
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