Job Title: Senior Finance Officer-LLIN
Organization: Malaria
Consortium
Consortium
Duty Station: Kampala,
Uganda
Uganda
Reports to: Country Finance
Manager
Manager
Salary: USD 11,907.20 per
annum
annum
About Malaria Consortium:
Malaria Consortium is the world’s leading not-for-profit organisation
dedicated to the comprehensive control of malaria and other communicable
diseases in Africa and Southeast Asia. Malaria Consortium works with
communities, government and non-government agencies, academic institutions, and
local and international organisations, to ensure good evidence supports
delivery of effective services, providing technical support for monitoring and
evaluation of programmes and activities for evidence-based decision-making and
strategic planning. Malaria Consortium works to improve not only the health of
the individual, but also the capacity of national health systems, which helps
relieve poverty and support improved economic prosperity.
dedicated to the comprehensive control of malaria and other communicable
diseases in Africa and Southeast Asia. Malaria Consortium works with
communities, government and non-government agencies, academic institutions, and
local and international organisations, to ensure good evidence supports
delivery of effective services, providing technical support for monitoring and
evaluation of programmes and activities for evidence-based decision-making and
strategic planning. Malaria Consortium works to improve not only the health of
the individual, but also the capacity of national health systems, which helps
relieve poverty and support improved economic prosperity.
About LLIN Project:
Malaria Consortium is the lead agency supporting the Ministry of Health
to distribute 24 million LLINs through the Universal LLINs distribution
campaign in all districts in Uganda. The campaign will be funded jointly by
government of Uganda and Partners including The Global Fund, DFID, USAID/PMI
and Against Malaria Foundation. The LLINs distribution will be implemented
starting in November 2016 for approximately 10 months.
to distribute 24 million LLINs through the Universal LLINs distribution
campaign in all districts in Uganda. The campaign will be funded jointly by
government of Uganda and Partners including The Global Fund, DFID, USAID/PMI
and Against Malaria Foundation. The LLINs distribution will be implemented
starting in November 2016 for approximately 10 months.
Job Summary: The Senior
Finance Officer-LLIN will maintain and control the completeness and accuracy of
the financial system and records during the Universal LLIN Distribution
exercise. The incumbent will be responsible for maintaining the completeness
and accuracy of the financial data and ensuring the integrity of the balance
sheet
Finance Officer-LLIN will maintain and control the completeness and accuracy of
the financial system and records during the Universal LLIN Distribution
exercise. The incumbent will be responsible for maintaining the completeness
and accuracy of the financial data and ensuring the integrity of the balance
sheet
Key Duties and
Responsibilities:
Responsibilities:
Financial Administration (60%)
·
The Senior
Finance Officer-LLIN will act as the
first point of contact for all payment and queries relating to the Universal
LLIN Distribution Exercise.
The Senior
Finance Officer-LLIN will act as the
first point of contact for all payment and queries relating to the Universal
LLIN Distribution Exercise.
·
Support
the management accountant with queries relating to project’ accounts
Support
the management accountant with queries relating to project’ accounts
·
Manage
and oversee the entry of all Ugandan shilling payments and receipts into the GL
for the Universal LLIN Distribution Exercise
Manage
and oversee the entry of all Ugandan shilling payments and receipts into the GL
for the Universal LLIN Distribution Exercise
·
Keenly
review advance requests in accordance with Malaria Consortium policies
Keenly
review advance requests in accordance with Malaria Consortium policies
·
Review
all accountabilities for the LLIN distribution for accuracy on a timely manner
and ensure that all queries are addressed on time.
Review
all accountabilities for the LLIN distribution for accuracy on a timely manner
and ensure that all queries are addressed on time.
·
Follow-up
on outstanding advances with the Accounts Officers and ensure they are
chased up and cleared, posted in PSF and properly filled.
Follow-up
on outstanding advances with the Accounts Officers and ensure they are
chased up and cleared, posted in PSF and properly filled.
·
Ensure
that all paybacks receipted using the MC receipt voucher and deposited to
appropriate MC account on time
Ensure
that all paybacks receipted using the MC receipt voucher and deposited to
appropriate MC account on time
PS Financial System (30%)
·
Check
the correctness of coding, completeness of financial documents for the
and review the batches of invoices and payments prior to posting to the
accounting system relating to the Universal LLIN Distribution Exercise.
Check
the correctness of coding, completeness of financial documents for the
and review the batches of invoices and payments prior to posting to the
accounting system relating to the Universal LLIN Distribution Exercise.
·
Prepare
JVs for approval by the Country Finance Manager for any adjustments as necessary
and keep the JV form sequentially in file
Prepare
JVs for approval by the Country Finance Manager for any adjustments as necessary
and keep the JV form sequentially in file
·
Prepare
reconciliations of Advance accounts for the SMP program staff every month
Prepare
reconciliations of Advance accounts for the SMP program staff every month
Supervisory (10%): Manage
the Field Finance Officers’s work on the Universal LLIN Distribution Exercise.
the Field Finance Officers’s work on the Universal LLIN Distribution Exercise.
Qualifications, Skills and
Experience:
Experience:
·
The applicant for the Malaria Consortium Senior
Finance Officer-LLIN job opportunity should be a Qualified ACA, ACCA or CIMA Accountant
The applicant for the Malaria Consortium Senior
Finance Officer-LLIN job opportunity should be a Qualified ACA, ACCA or CIMA Accountant
·
At
least three years’ experience with NGO work, audit experience, with at least
one year in a managerial position.
At
least three years’ experience with NGO work, audit experience, with at least
one year in a managerial position.
·
Previous
experience of USAID compliance is desired
Previous
experience of USAID compliance is desired
·
Working
knowledge of NGO sector
Working
knowledge of NGO sector
·
Excellent
analytical skills
Excellent
analytical skills
·
Good
excel and other software skills
Good
excel and other software skills
·
Excellent
computer skills with high proficiency in Microsoft excel
Excellent
computer skills with high proficiency in Microsoft excel
·
Good
analytical and reporting skills
Good
analytical and reporting skills
·
Excellent
interpersonal and communication skills
Excellent
interpersonal and communication skills
·
Demonstrated
ability to be able to manage and prioritise multiple tasks
Demonstrated
ability to be able to manage and prioritise multiple tasks
·
Working
knowledge of accounting software
Working
knowledge of accounting software
·
Keen
attention to detail
Keen
attention to detail
Core Competencies:
Delivering Results: Focuses on delivering contribution to
Malaria Consortium and achieving own objectives
Malaria Consortium and achieving own objectives
·
Puts in effort required to ensure the delivery
of own work and objectives to meet (and exceed) expectations
Puts in effort required to ensure the delivery
of own work and objectives to meet (and exceed) expectations
·
Strong self management of time and effort
Strong self management of time and effort
·
Checks own work to ensure quality
Checks own work to ensure quality
Analysis and use of information: Gathers information and
identifies problems effectively
identifies problems effectively
·
Interprets basic written information
Interprets basic written information
·
Keen attention to detail
Keen attention to detail
·
Follows guidelines to identify issues
Follows guidelines to identify issues
·
Recognises problems within their remit
Recognises problems within their remit
·
Uses appropriate methods for gathering and
summarising data
Uses appropriate methods for gathering and
summarising data
Interpersonal
and Communications: Listens and clearly presents information
and Communications: Listens and clearly presents information
·
Actively listens and pays attention
Actively listens and pays attention
·
Presents information and facts in a logical way
Presents information and facts in a logical way
·
Shares information willingly and on a timely
basis
Shares information willingly and on a timely
basis
·
Communicates honestly, respectfully and
sensitively
Communicates honestly, respectfully and
sensitively
Collaboration and partnering: Is a good and effective team
player
player
·
Is as a good and effective team player
Is as a good and effective team player
·
Knows who their customers are and their
requirements.
Knows who their customers are and their
requirements.
·
Respects and listens to different views/opinions
Respects and listens to different views/opinions
·
Actively collaborates across teams to achieve
objectives and develop own thinking
Actively collaborates across teams to achieve
objectives and develop own thinking
·
Proactive in providing and seeking support from
team members
Proactive in providing and seeking support from
team members
Leading and motivating people: Manages own development and
seeks opportunities
seeks opportunities
·
Actively manages own development and performance
positively
Actively manages own development and performance
positively
·
Learns lessons from successes and failures
Learns lessons from successes and failures
·
Seeks and explores opportunities within Malaria
Consortium which develop skills and expertise
Seeks and explores opportunities within Malaria
Consortium which develop skills and expertise
Flexibility/ adaptability: Recognizes own stress levels and
adapts
adapts
·
Recognises limitations and take steps to manage
any resulting pressure or stress
Recognises limitations and take steps to manage
any resulting pressure or stress
·
Remains focused on objectives and goal in a
rapidly changing environment
Remains focused on objectives and goal in a
rapidly changing environment
·
Takes responsibility for own work and for the
impact of own actions
Takes responsibility for own work and for the
impact of own actions
Living the values: Promotes Malaria Consortium values amongst
peers
peers
·
Shows a readiness to promote Malaria
Consortium’s values amongst peers
Shows a readiness to promote Malaria
Consortium’s values amongst peers
·
Promotes ethical and professional behaviour in
line with Malaria Consortium’s values
Promotes ethical and professional behaviour in
line with Malaria Consortium’s values
Strategic planning and thinking and sector awareness: Manages
own workload effectively
own workload effectively
·
Plans and manages own workload effectively
Plans and manages own workload effectively
·
Is familiar with Malaria Consortium’s mission
and current strategic plan.
Is familiar with Malaria Consortium’s mission
and current strategic plan.
·
Understands own contribution to Malaria
Consortium’s objectives
Understands own contribution to Malaria
Consortium’s objectives
How to Apply:
All interested applicants are encouraged to apply online at the web
link below.
link below.
Deadline: 2nd December
2016 by 11:59 pm
2016 by 11:59 pm
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