Job Title: Procurement Executive Organisation: Fusion Africa Ltd Duty Station:…
Procurement Officer Non-profit Jobs – International Lifeline Fund (ILF)
Job Title: Procurement Officer
Organization: International
Lifeline Fund (ILF)
Lifeline Fund (ILF)
Duty Station: Kampala,
Uganda
Uganda
About US:
International Lifeline Fund (“Lifeline”) is an entrepreneurial
non-profit organization that practices pragmatic community-led development to
spark catalytic change that can profoundly improve the quality of human life.
Lifeline engages deeply with communities and local partners to bring long-term
solutions to clean water and basic amenities that are key to building healthy
communities. Lifeline believes communities can create lasting change harnessing
the untapped energy of local leaders, women and small business entrepreneurs as
drivers of this change.
non-profit organization that practices pragmatic community-led development to
spark catalytic change that can profoundly improve the quality of human life.
Lifeline engages deeply with communities and local partners to bring long-term
solutions to clean water and basic amenities that are key to building healthy
communities. Lifeline believes communities can create lasting change harnessing
the untapped energy of local leaders, women and small business entrepreneurs as
drivers of this change.
Job Summary: The Procurement
Officer is primarily responsible for leading sourcing efforts, identifying
potential suppliers and conducting negotiations on high-value or strategic
categories of procurements considering value for money and the best interest of
the organization.
Officer is primarily responsible for leading sourcing efforts, identifying
potential suppliers and conducting negotiations on high-value or strategic
categories of procurements considering value for money and the best interest of
the organization.
Key Duties and Responsibilities:
·
The jobholder will negotiate quality goods and
services at the lowest possible cost to the organization via strategic
sourcing, quotations and planning.
The jobholder will negotiate quality goods and
services at the lowest possible cost to the organization via strategic
sourcing, quotations and planning.
·
Responsible for the daily coordination of
procurement and administrative activities based on programmatic need.
Responsible for the daily coordination of
procurement and administrative activities based on programmatic need.
·
Tasked with the enforcement and strict adherence
to the established Lifeline procurement policies and procedures
Tasked with the enforcement and strict adherence
to the established Lifeline procurement policies and procedures
·
Assess existing vendor and supplier list and
make recommendations in coordination with Senior Program Staff and the Country
Director.
Assess existing vendor and supplier list and
make recommendations in coordination with Senior Program Staff and the Country
Director.
·
At all times, conduct himself/herself
professionally and ethically in the execution of duties while representing
Lifeline.
At all times, conduct himself/herself
professionally and ethically in the execution of duties while representing
Lifeline.
·
Creates purchase orders, ensuring relevant
procurement procedures have been applied and all supporting documentation is
attached.
Creates purchase orders, ensuring relevant
procurement procedures have been applied and all supporting documentation is
attached.
·
Ensure the timely and well documented delivery
of supplies in coordination with logistics officers.
Ensure the timely and well documented delivery
of supplies in coordination with logistics officers.
·
Assist program and support staff on creating
clear and understandable purchase requests and other documentation;
Assist program and support staff on creating
clear and understandable purchase requests and other documentation;
·
Collects quotations and bids from the market for
purchase requests as assigned by manager(s)
Collects quotations and bids from the market for
purchase requests as assigned by manager(s)
·
Regularly interact with contractors and
suppliers in the receiving and inspection of goods.
Regularly interact with contractors and
suppliers in the receiving and inspection of goods.
·
Prepare the required documentation of supplies
and transactions
Prepare the required documentation of supplies
and transactions
·
Compilation and preparation of status reports on
deliveries for programs, office management and recipient of supplies.
Compilation and preparation of status reports on
deliveries for programs, office management and recipient of supplies.
·
Maintain thorough procurement files and process
reports as needed.
Maintain thorough procurement files and process
reports as needed.
·
Maintain the filing of both hard copy and soft
copy of the ongoing and complete purchase requests with all the supporting
documents.
Maintain the filing of both hard copy and soft
copy of the ongoing and complete purchase requests with all the supporting
documents.
·
Receive the goods as per the description on the
purchase order/request. Inspects goods upon delivery and rejects inadequate,
broken, inferior quality and other items not meeting requirements/standards
Receive the goods as per the description on the
purchase order/request. Inspects goods upon delivery and rejects inadequate,
broken, inferior quality and other items not meeting requirements/standards
·
Prepare a thorough monthly procurement report
Prepare a thorough monthly procurement report
·
Perform any other duties as may be assigned by
senior management.
Perform any other duties as may be assigned by
senior management.
Qualifications, Skills and
Experience:
Experience:
·
The International Lifeline Fund Procurement
Officer should hold a Degree in Business Administration or other relevant field
of business
The International Lifeline Fund Procurement
Officer should hold a Degree in Business Administration or other relevant field
of business
·
At least three to five years’ experience in
logistics and procurement management
At least three to five years’ experience in
logistics and procurement management
·
Detailed knowledge and understanding of
procurement ethics and donor compliance is a must.
Detailed knowledge and understanding of
procurement ethics and donor compliance is a must.
·
Proven ability to multi-task with strong
time-management skills
Proven ability to multi-task with strong
time-management skills
·
Excellent negotiation skills
Excellent negotiation skills
·
Proven ability to solve problems independently
without supervision
Proven ability to solve problems independently
without supervision
·
Strong ability to work as part of a team and
coordinate with project personnel
Strong ability to work as part of a team and
coordinate with project personnel
·
Impeccable level of integrity and honesty
Impeccable level of integrity and honesty
·
Strong communications skills, both verbal and
written.
Strong communications skills, both verbal and
written.
·
Strong computer skills to include Excel, Word
and emailing capabilities.
Strong computer skills to include Excel, Word
and emailing capabilities.
·
Fluent in English and other local languages
Fluent in English and other local languages
How to Apply:
All suitably qualified and interested candidates should send their
application, updated CV including all scanned copies if academic, professional
credentials and testimonials via e-mail to: HR@Lifelinefund.org. Please clearly
indicate the position applied for in the email subject line.
application, updated CV including all scanned copies if academic, professional
credentials and testimonials via e-mail to: HR@Lifelinefund.org. Please clearly
indicate the position applied for in the email subject line.
Deadline: 30th
November, 2016
November, 2016
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