Job Title: Admin Assistant
Organisation: Saferworld
Reports to: Regional HR/OPs
Administrator
Administrator
Duty Station: Kampala,
Uganda
Uganda
Salary Range: UGX 1,790,994
to 2,297,190 gross per month
to 2,297,190 gross per month
About US:
Saferworld is an independent international organisation working to
prevent violent conflict and build safer lives. We work with local people
affected by conflict to improve their safety and sense of security. We do this
by supporting effective policies and practices through advocacy, research and
policy development, and through supporting the actions of others. We have a
strong thematic focus to our conflict prevention work prioritising: people’s
security and access to justice services; gender norms that cause and perpetuate
violent conflict; the impact of external conflict drivers including weapons
flows; conflict-sensitive political, economic, development, and security
engagement; and inclusive and accountable governance and peacebuilding
processes.
prevent violent conflict and build safer lives. We work with local people
affected by conflict to improve their safety and sense of security. We do this
by supporting effective policies and practices through advocacy, research and
policy development, and through supporting the actions of others. We have a
strong thematic focus to our conflict prevention work prioritising: people’s
security and access to justice services; gender norms that cause and perpetuate
violent conflict; the impact of external conflict drivers including weapons
flows; conflict-sensitive political, economic, development, and security
engagement; and inclusive and accountable governance and peacebuilding
processes.
Job Summary: The Admin
Assistant will mainly ensure the smooth running of Saferworld office in
Kampala. S/he will provide logistical, HR and administrative support to ensure
efficiency and effectiveness.
Assistant will mainly ensure the smooth running of Saferworld office in
Kampala. S/he will provide logistical, HR and administrative support to ensure
efficiency and effectiveness.
·
will ensure
all the relevant documents are filed as per Saferworld Personnel file checklist
will ensure
all the relevant documents are filed as per Saferworld Personnel file checklist
·
Coordinate
logistics for all recruitment in consultation with the Regional
Administrator
Coordinate
logistics for all recruitment in consultation with the Regional
Administrator
·
Assist
in ensuring that all staff leave
Assist
in ensuring that all staff leave
Key Duties and
Responsibilities:
Responsibilities:
General Administration:
·
Responsible
for general running of the office, ensuring office equipment is maintained, and
stocks of office supplies are maintained within budgets
Responsible
for general running of the office, ensuring office equipment is maintained, and
stocks of office supplies are maintained within budgets
·
Support
in devising and implementing administrative systems and operational procedures
Support
in devising and implementing administrative systems and operational procedures
·
Support
in ensuring that resources are being used efficiently.
Support
in ensuring that resources are being used efficiently.
·
Support
in all administrative in country
Support
in all administrative in country
Logistics and procurement:
·
Undertake local procurement tasks and procedural
paperwork as required
Undertake local procurement tasks and procedural
paperwork as required
·
Offer
technical support in all travel bookings including flights
Offer
technical support in all travel bookings including flights
Human Resources: The
Admin Assistant ensures forms
are completed and filed.
Admin Assistant ensures forms
are completed and filed.
IT:
·
Ensure
efficient IT services are provided, liaising with Saferworld’s IT consultant in
Kampala when necessary.
Ensure
efficient IT services are provided, liaising with Saferworld’s IT consultant in
Kampala when necessary.
·
Ensure
IT records are backed-up and stored.
Ensure
IT records are backed-up and stored.
·
The
jobholder will troubleshoot minor IT problems for staff as required.
The
jobholder will troubleshoot minor IT problems for staff as required.
Qualifications, Skills and
Experience: The ideal candidate for the Saferworld Admin Assistant job
opportunity should hold relevant experience and skills in administration
Experience: The ideal candidate for the Saferworld Admin Assistant job
opportunity should hold relevant experience and skills in administration
How to Apply:
All suitably qualified and interested candidates are encouraged to send
a complete application form, download
here and send to [email protected] (please use subject
heading: AAKLA)
a complete application form, download
here and send to [email protected] (please use subject
heading: AAKLA)
Deadline: 27th November 2016 by
5pm (Uganda time)
5pm (Uganda time)
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