Job Title: Legal Officer – Board Administrator
Organization: Housing
Finance Bank
Finance Bank
Duty Station: Kampala,
Uganda
Uganda
Reports to: Senior Legal
Manager Advisory and Board Affairs
Manager Advisory and Board Affairs
About US:
Housing Finance Bank was incorporated as a private company under the Companies
Act in December 1967, the Bank has become a household name and has grown in
leaps and bounds with a good track record among the pioneers of a mortgage
lending. National Housing & Construction Corporation, a parastatal involved
in real estate business has 5% shareholding and National Social Security Fund
(NSSF) holds 50% and the Government of Uganda holds 45%. Today, the bank looks
back with pride on the business accomplished in the mortgage lending business.
Through innovation and placing emphasis on Honesty, Integrity, Efficiency and
Customer care, Housing Finance Bank is the leader in the mortgage, holding a
90% market share.
Act in December 1967, the Bank has become a household name and has grown in
leaps and bounds with a good track record among the pioneers of a mortgage
lending. National Housing & Construction Corporation, a parastatal involved
in real estate business has 5% shareholding and National Social Security Fund
(NSSF) holds 50% and the Government of Uganda holds 45%. Today, the bank looks
back with pride on the business accomplished in the mortgage lending business.
Through innovation and placing emphasis on Honesty, Integrity, Efficiency and
Customer care, Housing Finance Bank is the leader in the mortgage, holding a
90% market share.
Job Summary: The Legal Officer – Board Administrator will provide
support for Secretarial and Administration services to the Board as well as
Legal Advisory support services.
support for Secretarial and Administration services to the Board as well as
Legal Advisory support services.
Key Duties and
Responsibilities:
Responsibilities:
·
The jobholder will prepare and maintain a
schedule of Board, Committee meetings and maintain a diary of meetings in line
with the annual board work plan.
The jobholder will prepare and maintain a
schedule of Board, Committee meetings and maintain a diary of meetings in line
with the annual board work plan.
·
Prepare and submit all communications
(correspondence, agenda, notices, schedules of information) for Board,
Committee meetings in line with agreed timelines.
Prepare and submit all communications
(correspondence, agenda, notices, schedules of information) for Board,
Committee meetings in line with agreed timelines.
·
Assemble information from a variety of sources
to facilitate the preparation of Board memoranda.
Assemble information from a variety of sources
to facilitate the preparation of Board memoranda.
·
Keep custody of all Board papers, documents and
minutes.
Keep custody of all Board papers, documents and
minutes.
·
Implement mechanisms for preparation,
maintenance of attendance registers and prepare allowances for the Board in
line with the Banks policies and procedures.
Implement mechanisms for preparation,
maintenance of attendance registers and prepare allowances for the Board in
line with the Banks policies and procedures.
·
The incumbent will arrange for Board
Appraisals/Evaluations, induction, training and development of Directors on the
Business of the Bank.
The incumbent will arrange for Board
Appraisals/Evaluations, induction, training and development of Directors on the
Business of the Bank.
·
Make travel arrangements, bookings and prepare
itineraries and obtain travel documents for Board members.
Make travel arrangements, bookings and prepare
itineraries and obtain travel documents for Board members.
·
Coordinate and participate in the preparation of
the Board Affairs Section budget for review by the Company Secretary.
Coordinate and participate in the preparation of
the Board Affairs Section budget for review by the Company Secretary.
·
Prepare the draft Annual Board Work plan and
organize Board/Shareholder meetings and activities.
Prepare the draft Annual Board Work plan and
organize Board/Shareholder meetings and activities.
·
Maintain and update statutory registers, Board
records and file Board related regulatory returns and resolutions with the
relevant stakeholders.
Maintain and update statutory registers, Board
records and file Board related regulatory returns and resolutions with the
relevant stakeholders.
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate must hold a Bachelor of Laws
(LLB-Hons.) from a recognised University and a diploma in Legal Practice from
the Law Development Centre. A Chartered Secretary qualification (ICSA) is an
added advantage.
The ideal candidate must hold a Bachelor of Laws
(LLB-Hons.) from a recognised University and a diploma in Legal Practice from
the Law Development Centre. A Chartered Secretary qualification (ICSA) is an
added advantage.
·
At least three years’ experience in a financial
institution or large commercial organisation.
At least three years’ experience in a financial
institution or large commercial organisation.
·
Excellent communication and presentation skills
Excellent communication and presentation skills
·
Good Computer Skills (Excel, PowerPoint and Word
Processing)
Good Computer Skills (Excel, PowerPoint and Word
Processing)
·
Impeccable level of integrity and
confidentiality
Impeccable level of integrity and
confidentiality
·
Excellent interpersonal and organisational skills
Excellent interpersonal and organisational skills
·
Excellent analytical skills- ability to
comprehend board papers
Excellent analytical skills- ability to
comprehend board papers
How to Apply:
All candidates who wish to join the Banking sector are invited to send
their applications including an updated CV, certified copies of all academic
transcripts, certificates and testimonials, daytime telephone contact, and
email address of both applicant, and three competent referees addressed to:
their applications including an updated CV, certified copies of all academic
transcripts, certificates and testimonials, daytime telephone contact, and
email address of both applicant, and three competent referees addressed to:
Head Human Resources, Housing Finance Bank, Plot 4 Wampewo Avenue; P.
O. Box 1539, Kampala. Uganda.
O. Box 1539, Kampala. Uganda.
NB: Only successful
candidates will be contacted. All applicants who will not have heard from us
within two weeks of closing date should consider their application
unsuccessful.
candidates will be contacted. All applicants who will not have heard from us
within two weeks of closing date should consider their application
unsuccessful.
Deadline: 5th December
2016 by 5:00pm
2016 by 5:00pm
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